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Home My WebLink AboutRatify Selection Start Contract Negotiation - WWTP CSO Tank RFQ – Bowen Engineering Corp. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Mr. Steve Nutt Bowen Engineering Corporation 8802 N. Meridian St. Indianapolis, IN 46260 snutt@BowenEngineering.com RE: Qualifications Award – Wastewater Treatment Plant CSO Tank RFQ Guaranteed Savings Contract Project No. 121-071-A Dear Mr. Nutt: At its August 8, 2023 meeting, the Board of Public Works awarded the above referenced proposal to you, based on the recommendation of the review committee as the highest scoring proposal, and authorized the review team to negotiate a contract with your company. If contract terms are not reached, the award will go to the next highest scoring vendor. A representative from the Long-Term Control Plan will be in contact with you regarding this award. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Mr. Matt Cordial Kokosing Industrial, Inc. 3862 N. Commercial Pkwy. Greenfield, IN 46140 dmc@kokosing.biz RE: Qualifications Award – Wastewater Treatment Plant CSO Tank RFQ Guaranteed Savings Contract Project No. 121-071-A Dear Mr. Cordial: At its August 8, 2023 meeting, the Board of Public Works awarded the above referenced proposal to Bowen Engineering Corporation, based on the recommendation of the review committee as the highest scoring proposal, and authorized the review team to negotiate a contract with Bowen Engineering Corporation. If contract terms are not reached, the award will go to the next highest scoring vendor. Thank you for your proposal. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Clerk and Members of the Board of Public Works FROM: Kieran Fahey, Director long-term control plan SUBJECT: Recommendation for Selection of Guaranteed Savings Contract Provider for WWTP improvements to satisfy Federal Consent Decree project requirement DATE: 7/31/2023 On behalf of the review committee, I would like to recommend the provider for the WWTP improvements Project (Guaranteed Savings Contract) be Bowen Engineering Corporation. After careful review of evaluations from the review committee based upon all submissions to the Request for Qualifications, Bowen Engineering Corporation was chosen by collaborative scoring by the review committee as per the RFQ. Bowen Engineering Corporation offers a strong portfolio of successful local government performance water and wastewater guaranteed savings contracts in Indiana. We ask that the Board of Public Works ratify the recommendation of the review committee and authorize us to negotiate an agreement to develop the guaranteed savings project, which will come to the board for approval at a later date. Enc. Score Sheets August 8, 2023 Area Percentage Score Bowen Kokosing Background and Qualifications 5% 0 - 5 5.0 4.0 1.Provider history 2. Company contact information 3. Qualifications of personnel assigned to project 4. Financial report and IC certifications 5. Professional Engineers and services provided References 20% 0 - 20 18.0 16.0 1. Guaranteed savings contracts in Indiana 2. Indiana water/sewer GSC completed Technical Approach 25% 0 - 25 23.3 22.0 1. Responder understanding of scope 2. Firms technical ability on WWTP and CSO work 3. Team construction approach 4. Proposed schedule 5. Collaboration experience with engineering firms Project Implementation 20% 0 - 20 18.3 17.0 1. Demonstration to perform at least 20% of work 2. Project Management approach 3. General contractor team members 4. Proposed subcontractors 5. Plan for utilization of minorty or women owned buisnesses Financial Approach 20% 0 - 20 19.3 17.5 1. Description of procurement plan for best prices 2. History with adherence to GMP 3. Open book policy/procedures 4. Bonding capacity Guarantee Management 10% 0 - 10 10.0 10.0 1. Procedure for guarantee management 2. Methodology to compute savings baseline 3. Guarantee management cost, schedule, report 4. Description of savings estimate methodology 5. O&M estimate description and savings 6. Future capital savings estimate and incorporation Total 100% 100 93.7 86.5 Comments Comments Comments Comments Comments CITY OF SOUTH BEND, INDIANA SOUTH BEND WWTP CSO EQ BASIN PROJECT GUARANTEED SAVINGS CONTRACT STATEMENT OF QUALIFICATIONS COSB SCORE SHEET Comments Instructions to Reviewer: 1. Read through score sheet, including subject areas and specific items for consideration 2. As reading through Statements of Qualifications, take notes in light blue boxes for each respondent 3. For each section provide score (within provided range) in light green boxes 4. Add written comments/questions in yellow boxes 5. Scores will automatically sum by each respondent, with overall scores ranked (green highest, red lowest) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/31/2023 Name Kieran Fahey Department Public Works BPW Date 8/8/2023 Phone Extension 5993 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name M Schmidt Dept. Attorney Attorney Name M Schmidt Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ratify selection/start contract negotiation Ease./Encroach Required Information Company or Vendor Name Bowen Engineering Corporation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name WWTP and CSO tank RFQ Guaranteed savings contract Project Number 121-071 Funding Source Funding applied for to IFA Account No. NA Amount NA Terms of Contract Ratify recommendation of selected provider for a Guaranteed Savings Contract for improvements to WWTP including a CSO tank. _ Purpose/Description As above For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %)