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HomeMy WebLinkAboutAmendment No 3 to OEA - Campeau Streetscape Proj No. 121-073 – Abonmarche Consultants, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Mr. Daryl S. Knip, P.E. Abonmarche Consultants, Inc. 315 W. Jefferson Blvd. South Bend, IN 46601 dknip@abonmarche.com RE: Amendment No. 3 to Owner-Engineer Agreement Dear Mr. Knip: At its August 8, 2023 meeting, the Board of Public Works approved the above referenced amendment for additional construction administration and construction inspection for the Campeau Streetscape, Project No. 121-073 in the amount of $40,300 with a new adjusted total amount of $255,130. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated April 14, 2020. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. _3____ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: April 14, 2020 b. Owner: Board of Public Works, City of South Bend c. Engineer: Abonmarche Consultants, Inc d. Project: Howard Street Conceptual Design 2. Description of Modifications: a. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: Task Order #5: Intersection Assessment: · Review and Assess the constructed inteserction of Notre Dame Avenue and South Bend Avenue, including the following items: o Review the constructed South Bend Avenue and Notre Dame Avenue intersection for conformance with the plans and specifications. o Participate in an initial assessment onsite meeting with City Staff. o Import contractor staking points into the proposed grading CAD file and compare the design to the staked points. o Perform topographic as-built survey of the intersection. Overlay the as- built survey on the proposed plans and detail differences in line and grade. o Perform field check to detail deficieines of the constructed intersection. o Prepare letter report describing the findings of the as-built and field check. o Attend meetings with City staff and Contractor o Revise construction plans to incorporate design changes Task Order #6: Intesrection Reconstruction Inspection · Perform full time inspection services during removal and replacement of the constructed intersection to ensure conformance with the plans and specifications. · Prepare Daily Reports · Coordinate work and coordination with City staff as necessary · Send weekly status updates to City staff Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. b.For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: 1) Intersection Assessment: $10,100.00 2) Intersection Inspection (Hourly, Not to Exceed): $30,200.00 5. Agreement Summary (Reference only) a. Original Agreement amount:$___20,800 _______ b. Net change for prior amendments: $__194,030_ _______ c. This amendment amount:$___40,300 _______ d. Adjusted Agreement amount:$__ 255,130________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: By: By: Daryl S. Knip, P.E. Title: Title: President/CEO Date Signed: Date Signed: 07/25/2023 August 9, 2023 August 8, 2023 Intersection Assessment CLIENT:City of South Bend 315 W. Jefferson Blvd. PROJECT:Howard Street Conceptual South Bend, IN 46601 Amendment No 3 - Intersection Assessment and Inspection SHEET 1 of 2 STAFFHOURS BY CLASSIFICATION Total Total Principal Project Manager Survey Manager Staff Engineer Crew Chief Survey Tech Contruction Manager Hours Cost Initial Onsite Assessment 1 3 2 5 Review Staking File 1 4 5 As-Built Survey and Review 6 4 16 6 6 38 Field Check and Deficiency Report 2 6 4 12 Meetings with City and Contractor 2 4 2 6 Plan Revision for Design Changes 2 8 10 Total Hours 3 18 6 36 6 6 4 76 Cost per Hour $240.00 $200.00 $150.00 $110.00 $115.00 $80.00 $110.00 Total Cost by Classification $720.00 $3,600.00 $900.00 $3,960.00 $690.00 $480.00 $440.00 Intersection Assessment $10,070.00 Budget $10,100.00 July 25, 2023 DESCRIPTION APPENDIX "A-1" Staffhour Justifcation Abonmarche Consultants, Inc. APPENDIX "A-1" Intersection Reconstruction Inspection Staffhour Justifcation Abonmarche Consultants, Inc.CLIENT:City of South Bend 315 W. Jefferson Blvd. PROJECT:Howard Street Conceptual South Bend, IN 46601 Amendment No 3 - Intersection Assessment and Inspection SHEET 2 of 2 STAFFHOURS BY CLASSIFICATION Total Total Principal Project Manager Staff Engineer Contruction Manager Construction Technician Hours Cost Field Inspection 4 8 120 100 232 Office and Reports 4 20 24 Meetings 4 4 4 12 0 0 0 0 0 0 0 Total Hours 0 8 16 144 100 268 Cost per Hour $240.00 $200.00 $110.00 $110.00 $110.00 Total Cost by Classification $0.00 $1,600.00 $1,760.00 $15,840.00 $11,000.00 Inspection $30,200.00 Budget $30,200.00 DESCRIPTION July 25, 2023 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-5886 Line Number 3 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$40,300.00 Reason Code (if changed)SV-ES Financial Dimensions (fund-dept- division-subdivision-main account)456-10-101-121-444000-PROJ-00000451 Project Code (if applicable)PROJ00000451 Description of change (include budget impact)Add line 3 to PO 5886 for $40,300. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. 2023 July 31 PO-5886 Change Order Request From PROJ451 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 7/31/2023 Name: Charlie Brach Department of Public Works – Engineering Division BPW Date: 8/8/2023 Phone Extension: 9246 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Abonmarche Consultants New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 121-073 Campeau Street Project Number PROJ 451 Funding Source 451-444000 Account No. PO # 5886 Amount $40,300 Terms of Contract Lump Sum Special Contract Provisions N/A Purpose/Description PSA Amendment for the Campeau Street Project to include additional construction administration and construction inspection. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: