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HomeMy WebLinkAboutChange Order No 3 - Coal Line Trail, Phase IIB Proj No. 122-035 - Milestone Contractors INDOT1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Mr. Dustin P. Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 3 — Coal Line Trail, Phase IIB — Project No. 122-035 Dear Mr. Hilary: At its August 8, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $27,652.96, bringing the revised contract amount to $3,501,153.99. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Change Order No.: 003 Page: 1 Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 003 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: Pier Cap 4 reconstruction Original Contract Amount $ 3,450,217.13 Current Change Order Amount $ 27,652.96 Percent: 0.802 % Total Previous Approved Changes $ 23,283.90 Percent: 0.675 % Total Change To -Date $ 50,936.86 Percent: 1.477 % Modified Contract Amount $ 3,501,153.99 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 05/01/2024 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: For rehab of pier 4 Current Time Extension SS Days 0 SP Days 5 SP Days Value $ 0.00 Previous Time Approved Revised Contract Time SS Days by AE: DCE SS Days SCE: DDCM: SP Days Value $ SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 003 Page: 2 AE: X DCE: SCE: * DDCM: (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) © N If Y, by S.Hauersperger Date Issued 06/19/23 Y , NQf Y , Copy to Program Budget Manager Y ( Y, Referred to Project Manager(PM) _ Date to PM Approval Authority Concurs with PM? Y ED Y, Concurrence by LPA Signatures Required? FHWA Signatures Required? If N,Resolution: Approved Resolved by Date Returned QY / N If Y, Date to LPA 06/21/23 Y /Ek Y, Date to FHW. * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Comments: Date Date Disapproved Date Date Returned Date Returned Contract No:B -44292 INDIANA Change Order No:003 Department of Transportation Contract: B -44292 Project: 2200199 - State:220019900LC4 Change Order Nbr: 003 Change Order Description: Pier Cap 4 reconstruction Reason Code: CHANGED COND, Constructability Related Date:05/30/2023 Page: 3 CLN PCN PLN Item Code Unit Unit Price CO oty Comment Amount Change 0083 2200199 0083 711-91996 LS 27,652.960 1.000 C Amount:$ 27,652.96 Item Description: REPAIR EXISTING STRUCTURE Supplemental Description1: Repair Pier Cap #4 Supplemental Description2: Total Value for Change Order 003 = $ 27,652.96 Contract Completion Date Time Adjustment Original Completion dt: 05/01/2024 Adj comp) dt 05/06/2024 Adj No. of Days 5 Explanation: For rehab of pier 4 Milestone Time Adjustment Milestone Nbr: 01 Milestone Description: CSGP INTERMEDIATE COMPLETION DATE Original Completion dt: 09/01/2023 Adj comps dt 09/06/2023 Adj No. of Days 5 Explanation: For the rehab of pier 4. Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The plans call out to pour a new beam seat on top of pier 4 which is located out in the middle of the St. Joseph River. Upon cleaning all of the debris off of the top of the pier cap and around the bearings, there were cracks in the existing concrete. Cores were taken of the concrete cap and the concrete fell apart and was considerably weaker than any of the other pier caps. The design engineer was contacted and provided pictures of the cap and the cores. It was determined between the design engineer, INDOT and the City of South Bend to remove and replace the pier cap. The cost to complete this work is a Lump Sum cost of $27,652.96. Because this pier is out in the middle of the St. Joseph River, we are accessing this pier from walking over a temporary platform to the pier location and climbing down to the barge. The debris from the removal will have to be dropped on the barge, the barge moved to the shore and the material of loaded. The new concrete will be wheel barrowed to the pier from the walkway and lowered to the pour area by buckets. The reconstruction of this pier is very labor intensive and thus making the unit price for the concrete high. This price also includes the removal of the pier cap. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Milestone Contractors LP Signed By: Date: 5/30/2023 Carl Tungate, Const. Manager NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -44292 INDIANA Date:05/30/2023 Change Order No:003 Department of Transportation Page: 4 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl�4 11,112-ra Elizabeth A. Maradik, President Joseph R. Molnar, Vice President Gary A. Gilot, Member Alexandra Dolz-Lane, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: August 8, 2023 SUBMITTED FOR CONSIDERATION PE/S. APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/18/2023 Name Rebecca Maenhout Department Division/Bureau a171 MVITIOMW Engineering BPW Date 08/08/2023 Phone Extension 5996 Required Prior to Submittal to Board Legal ❑ Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Agreement Amendment ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑X Change Order No. 3 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: I-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description uired Information I N DOT B-44292 ❑ Yes ® No ❑ If Yes, Approved by Purchasing ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Company B-44292 Coal Line Trail Phase 116 122-035 River West TIF 324-10-102-121-444000--PROJ00000018 $27,652.96 Change Order 3 covers the cost associated with reconstruction of Pier Cap 4 due to the Constructibility Issues. U Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of X❑ Increase $ 27,652.96 ❑ Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ❑ ❑ ❑ ❑ ❑ ❑ $ 3,473,501.03 0.802% $ 3,501,153.99 1.47% Dispersal After