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Home My WebLink AboutChange Order No 2 - MPAC Carpet Replacement Project No. 121-029 - Carpet Service Outlet1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Ms. Vicki Shepard Carpet Service Outlet, Inc. 1514 Mishawaka Ave. South Bend, IN 46615 cgMetservice04kyahoo.com RE: Change Order No. 2 — Morris Performing Arts Center Carpet Replacement Project No. 121-029B Dear Ms. Shepard: At its August 8, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $19,040 with an additional two hundred eighty (280) days, bringing the revised contract amount to $216,774.50 with a new completion date of August 4, 2023. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Rebecca Plantz, Project Engineer SUBJECT: Change Order 2, Project No. 121-029B Morris Performing Arts Center Carpet Replacement DATE: July 27, 2023 Change Order 2 to the Morris Performing Arts Center Carpet Replacement is to increase the contract amount by $19,040.00. This increase is to cover increased labor for patching concrete in the upper level that came loose during carpet removal, carpeting the trough lids as a design change after the carpet was already awarded, removing a double layer of glue in the sound booth, and additional cleaning around shows. Increased material costs are also included to cover the patch material and tap downs at exposed edges not originally called out for edging. This final change order will bring the total increase to the contract to 25.3% due to unforeseen conditions attributed to the manufacturing delays and surface conditions under the existing carpet. The additional days and cleaning around shows were a result of manufacturing delays that pushed the carpet installation out beyond the window of when the Morris Theater was not scheduled for two months. The carpet crew had to bring in material and have it back out within the same week for several months in order to finish the carpet around shows. This will be the final change order as the project is in its punch list phase. Please call with your questions (5998). CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: 07/13/2023 121-029B Morris Performing Arts Center Carpet Replacement 05/24/2022 2 Inv #8527 — Increased labor for patching, carpeting trough lids, double layer of glue in sound booth and cleaning around shows. Increase material cost for additional tap downs at exposed edges and concrete patch for upper level. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONT CTOR Contractor Si atur Vicki Shepard Printed Name and Title Carpet Service Outlet Inc. Company name 1514 Mishawaka Ave Address South Bend, IN, 46615 City, State, Zip ® Increased ❑ Decreased $ 173,000.00 $ 24,734.50 $ 197,734.50 $ 19,040,00 $ $216,774.50 11 % 2'5.3 % September 28, 2022 30 days 280 days August 4, 2023 RECOMMENDED FOR APPROVAL d4i, �- " PROJECT MANAGER CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President �_ Gary A. Gilot, Member Murray L. Miller, Member I-0 Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member Attest: Theresa M. Heffner, Clerk Date: August 8, 2023 Carpet Service Outlet Inc. Invoice 1514 Mishawaka Ave. South Bend, In 46615 (574)-287-7148 Bill To Morris Performing Arts Center Ship To CIO Date Invoice # 5/8/2023 8527 P.O. No. Terms Due Date Rep Order Date Installer Phone # 5/8/2023 5/8/2023 Style Description Qty Rate Amount LABOR Cover Metal Plates 1,800.00 1,800.00 LABOR Install Reducer Cap Upper Aisles Inc. Material 1,700.00 1,700.00 LABOR Move Railings,Balcany Seats, Furniture and Replace 3,600.00 3,600.00 IvMisc Ardex Feather Finish Patch/ Material 58 30,00 1,740.00 LABOR Main Lobby and Sound Booth Removal / Double Glue 1,200.00 1,200.00 Pad Addtional Removal Labor LABOR Patch all areas as needed 260 total man hours 260 30.00 7,800.00 LABOR Addtional Cleanup 1,200.00 1,200.00 `Perms: We Require 50% Down Upon Order & Balance Upon Completion / One Year Labor Warranty Sales Tax (0.0%) $000 Total $19.040.00 Phone # Fax # 574-287-7148 574-287-7184 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/21 /2023 Name Becca Plantz Department Public Works BPW Date 08/08/2023 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name Cynthia Simmons BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ® Chg. Order, No. 2 ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Information Service Outlet, Inc. LJ YesU If Yes, Approved by Purchasing ❑ No ❑❑ WBE Completed E-Verify Form Attached ❑❑ Nos Morris Performing Arts Center Carpet Replacement 121-029B Morris Ca PO-16843 Lump Sum Increased labor and material through change order 2 for unforeseen conditions or out of scope needs when carpeting the Morris Performing Arts Center. ® Increase $ 19,040.00 ❑ Decrease ($ ) $ 197,734.50 Increase Current Percent of Change: Decrease New Amount $ 216,774.50 11% Increase 25.3% Total Percent of Change: Decrease ( %) Time Extension Amount: 280 days New Completion Date: August 4, 2023