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Home My WebLink AboutAward Quote - Office Flooring Replacement - Avanti Flooring, LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Mr. Dave Riddle Avanti Flooring, LLC PO Box 612 South Bend, IN 46624 driddle 162kgmail.com PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 RE: Quotation Award — Office Flooring Replacement — 731 S. Lafayette Office Dear Mr. Riddle: At its August 8, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $9,945.94. Please forward the following documents in one submittal by August 22, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Ms. Susan Riddle SDR Green 606 Lilac Rd. Lakeville, IN 46536 Riddle. susangyahoo. com RE: Quotation Award — Office Flooring Replacement — 731 S. Lafayette Office Dear Ms. Riddle: At its August 8, 2023 meeting, the Board of Public Works awarded the above referenced quotation to Avanti Flooring, LLC, in the amount of $9,945.94. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Avanti Flooring LLC P.O.Box 612 South Bend, IN 46624 574-222-2603 SOLD TO South Bend City Works, Bureau Of Traffic And Lighting 731 S. Lafayette Blvd. South Bend In. 46601 MATERIALS (1) Mohawk Carpet Tile Tan Blend (2) Mohawk Adhesive Enpress Modular 4 Gallon (3) Florstar Tarkett 4" Vinyl Cove Base TBD (4) CCS Roberts 7200-30C Cartridge Cove Base Anone Proposal #: AV020423 Sale Date: 05/10/2023 Install Date: Sales Rep: Riddle, D Sales Rep: SHIPPED TO Printed 05/13/2310:53:43 Offices QUANTITY PRICE $3,000.00 $160.00 $684.00 $98.00 Materials Subtotal: $3,942.00 LABOR QUANTITY PRICE TOTAL (1) Commercial Carpet --, (2) Tear out glue down carpet --, (3) R&R Cove Base --, (4) Floor Prep --, Comments: Does not include furniture moving. Labor SubTotal: Subtotal: Sales Tax: Total: Payments: Balance: $1,738.00 $900.00 $1,140.00 $1,950.00 $5,728.00 $9,670.00 $275.94 $9,945.94 $0.00 $9,945.94 Equity Builders 4434 Harvest Point Dr South Bend, IN 46624 TO: Avanti Flooring LLC P.O. Box 612 South Bend, IN 46624 574-222-2603 P0_16/ I �'� PROPOSAL # 1227 DATE: 07/25/2023 SHIP TO: South Bend City Works, Bureau Of Traffic And Lighting 731 S Lafayette Blvd South Bend, IN 46601 ....... ...... MATERIALS ...... DESCRIPTION .. ..... ... QUANTITY PRICE TOTAL Mohawk Carpet Tile Tan Blend 3160.00sgft $1.00 $3,160.00 €... Mohawk Adhesive _ 4 gallon _ 4 $42.00 ..............: $164.00 Express Modular ......... .._... .... ; For Star Tarkett 4" Vinyl Cove Base TBD 760.00LnFT $1.00 ................ $760.00 CCS Roberts 7200- 30c Cartridges Cove ...... ......... ......... Base Adh none _ 14 $7.05 ...... _... $98.70 SUBTOTAL $4182.70 COMMERCIAL CARPET TEAR DOWN GLUE DOWN CARPET R&R COVE BASE FLOOR PREP QUANTITY QUANTITY 3160.00SQFT 3000.00SQFT 760.00SQFT 3000.00SQFT CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tjl�4 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member PRICE TOTAL PRICE TOTAL $0.57 $1,801.00 $0.42 $1050.00 $1.54 $1170.40 $0.70 $2100.00 SUBTOTAL $6121.40 ,�— 77t Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member y rl4eJ4 Attest: Theresa M. Heffner, Clerk Date: August 8, 2023 2 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 8th Day of August, 2023, by and between Avanti Flooring, LLC, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: OFFICE FLOORING REPLACEMENT — 731 S. LAFAYETTE OFFTCF, COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $9,945.94 FT TNDTNCr- PR-000?6?43 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of July, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA AVANTI FLOORING' LLC BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member M� Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member �4 Attest: Theresa M. Heffner, Clerk Date: August 8, 2023 Printed Name Signature SDR Green 606 Lilac RD I Lakeville, IN 46536 574-532-3787 1 riddle.susan@yahoo.com GREEN RECIPIENT: South Bend City Works, Bureau of Traffic and Lighting 731 South Lafayette Boulevard South Bend, Indiana 46601 Sent on 07/23/2023 Materials Mohawk carpet tiles ---tan blend 3160 $1.06013 $3,350.00 Materials Mohawk Adhesive Enpress Modular 4 $48.00 $192.00 Materials Florstar Tarkett 4" Vinyl Cove Base 760 $1.10 $836.00 Materials CCS Roberts 7200-30C Cartridge Cove Base 14 $7.80 $109.20 Adhnone Labor Commercial carpet 3160 $0.60 $1,896.00 Labor Tear out glue down carpet 3000 $0.40 $1,200.00 Labor R & R Cove Base 760 $1.58 $1,200.80 Labor Floor prep 3000 $0.70 $2,100.00 Total $10,884.00 This quote is valid for the next 30 days, after which values may be subject to change. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7-31-2023 Name Coby Deal/ Sean Ward Department Streets BPW Date Phone Extension 6001 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney x❑ Attorney Name Michael Schimdt Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet x❑ Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Reauired Information Company or Vendor Name Avanti Flooring LLC ❑ Yes[:] If Yes, Approved by Purchasing New Vendor X❑ No Yes MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name Office Flooring Replacement Project Number Funding Source 202/ 641 50150 split Account No. 202-06-602-503-422000 / 641-06-602-509-42200 Amount 9,945.94 Terms of Contract Purpose/Description To remove and replace all front admin office Carpet that is worn and stained with new carpet and cove base for the entire Public Works Building at 731 S. Lafayette Blvd. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: