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Home My WebLink About05/08/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: April 24, 2008 B. Regular Meeting: Apri128, 2008 C. Claims Review Meetings: April 5, 2008, May 1, 2008, and May 5, 2008 2. OPENING OF BIDS A. Century Center Skylight Stabilization Project -Project No. 108-017 -AGENDA SESSION 1. Funding: HoteUMotel Tax B. Transmission Rebuild and Repair Services 1. Funding: Departmental C. 2008 Janitorial Supplies 1. Funding: Departmental D. 2008 Street Materials -Project No. 108-046 1. Funding: E. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Ireland Road -Alignment Reconstruction -Project No. 108-045 1. Funding: Erskine Commons 4. AWARD BIDS A. Abandoned Vehicles 5. AWARD QUOTATIONS A. Demolition of Former Jefferson Apartments Complex (332 West Jefferson Boulevard) -Project No. 108-034 1. Company: C&E Excavating, Inc. 2. Amount: $29,580.00 plus Environmental Allowance of $10,000.00 3. Funding: Downtown TIF 6. AWARD BIDS & REJECT AND REQUEST TO RE-ADVERTISE FOR BIDS A. 2008 Water and Waste Water Chemicals -Project No. 108-021 1. Company: Various 2. Amount: Unit Prices 3. Funding: Departmental Operating Budgets 7. AWARD PROPOSAL A. Videotaping of City of South Bend Common Council Meetings 1. Company: W.T.J. Films 2. Amount: $500.00 per meeting BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 8. RESCIND BID AWARD/AWARD BID AND LEGAL REPORT A. Project: 2008 Good Neighbors/Good Neighborhood PW Improvement Program - Project No. 108-025 1. Legal Report 2. Zone 2 a) Original Award Company: McIntyre Jones, Inc. b) New Award Company: Northern Construction Services Corp. c) Amount: Unit Prices d) Funding: General Fund 9. CHANGE ORDER A. South Bend Fire Station #2 -Project No. 106-002 1. Company: Brown and Brown General Contractors 2. Change Order No.: 6 3. Increase Amount: $11,040.00 4. Percent of Increase: 0.51% 5. New Contract Amount: $2,165,571.53 6. Funding: COIT/General B. Leighton Plaza Parking Garage Membrane Sealant -Project No. 107-104 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $16,800.00 4. Percent of Increase: 18.16% 5. New Contract Amount: $109,300.00 6. Funding: EDIT 10. PROJECT CERTIFICATE OF SUBSTANTIAL COMPLETION A. Blackthorn Lift Station Forcemain Valve Replacement -Project No. 107-082 1. Company: Selge Construction Company, Inc. 11. FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE DOCUMENT A. South Michigan Street Reconstruction -Project No. 104-024 1. Company:INDOT 12. PROJECT COMPLETION AFFIDAVIT A. Leighton Plaza Parking Garage Carbon Monoxide Sensing System -Project No.107- 063 1. Company. Martell Electric, LLC 2. Final Contract Amount: $39,840.00 3. Funding: Fund 101 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 13. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Valves & Fire Hydrants 1. Funding: Water Works Revenue 14. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Edison Park Sewer Separation, Phase II -Project No. 108-012 1. Funding: 2007 Sewer Bond 15. REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS A. Renovation and Additions to Engman Natatorium Phase 3-B 1. Funding: TIF 16. RESOLUTIONS A. 27-2008 -Write Off Ambulance Services Outstanding Accounts for Year 2005 1. Amount: $857,148.58 B. 28-2008 -Write Off Ambulance Services Outstanding Accounts for Year 2004 1. Amount: $703,295.78 C. 32-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property - IT Department 1. Miscellaneous Computer Hardware D. 33-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property - CED 1. Two Slide Projectors and a Light Box E. 34-2008 - A Resolution Sustaining and Confirming the Acquisition Price for Property Located in the City of South Bend, Indiana (Napoleon Street -Lot 32) F. 35-2008 - Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Portage Road Unincorporated Triangle Annexation Area) 17. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement -Indiana Land Trust 731 GRN 1. Service: Hannover Site - Brownfields Site Assessment Grant - To Pass on a Requirement for Payback of State Grant Funds if Project Goals are not Met B. Proposal -Earth Exploration 1. Service: Geotechnical Survey -Oliver Property -Soil Borings at Proposed Building and Storage Site and Retention Pond Expansion 2. Amount: $6,632.00 3. Funding: Section 108 Loan C. Amendment -Hull & Associates, Inc. 1. Service: Unanticipated Additional Services for Professional Consulting Services 2. Amount: $8,000.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding : Section 108 Loan D. Agree ment -Rebuilding Together, St. Joseph County, Inc. 1. Service: Housing Programs and Services with Rebuilding Together 2. Amount : $45,000.00 3. Funding : EDIT E. Contract -South Bend Home Improvement Program (AGENDA SESSION) 1. Service: Home Repairs 2. Amount : $469,365.00 3. Funding : CDBG F. Contract -Com munity Coordinated Child Care (AGENDA SESSION) 1. Service: Child Care 2. Amount : $44, 53 5.00 3. Funding : CDBG G. Contract -South Bend Heritage Foundation (AGENDA SESSION) 1. Service: Administration 2. Amount : $150,895.00 3. Funding : CDBG H. Contract -Hum an Rights Commission (AGENDA SESSION) 1. Service: Fair Housing Investigations 2. Amount : $10,000.00 3. Funding : CDBG I. Contract -YWCA (AGENDA SESSION) 1. Service: Counseling, Outreach Services 2. Amount : $48,845.00 3. Funding : CDBG J. Contract - South Bend Police Department Neighborhood Watch (AGENDA SESSION) 1. Service: Public Safety Program 2. Amount : $28,735.00 3. Funding : CDBG K. Contract -Near Northwest Neighborhood (AGENDA SESSION) 1. Service: Administration 2. Amount : $90,400.00 3. Funding : CDBG L. Contract -Near Northwest Neighborhood (AGENDA SESSION) 1. Service: Community Space Program 2. Amount : $150,000.00 3. Funding : CDBG BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 M_ Sole Source Contract 1. Company: Dresser, Inc. 2. Purpose: Inspection, Rebuild of Roots Blower West at Waste Water Treatment plant 3 . Amount: $49,13 5.00 N. Agreement -Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes 1. Company: The Wetlands Company, LLC 2. Location: ROW of United Drive, East of Chapin and West of Scott St 3. Purpose: Borings and Installation of a Monitoring Well for Environmental Remediation O. Amendment to Contract - Symbiont. 1. Service: Feasibility of Eliminating or Reducing River Crossings -River Crossing No. 5 -Project No. 105-017 2. Amount: $41,500.00 18. RECOMMENDATIONS A. Street Closure -Roll Bounce Back to School Block Party 1. Sponsor: Kewana Lewis 2. Location: Bowman Street from Miami Street to Marine Street 3. Date/Time: August 9, 2008 from 12:00 p.m. to 4:00 p.m. 4. Favorable Recommendations B. Street Closure -Graduation Party 1. Sponsor: Bobby Davis 2. Location: Meade Street from Elwood Avenue to Bulla Street 3. Date/Time: May 24, 2008 from 2:00 p.m. to 6:00 p.m. 4. Favorable Recommendations C. Street Closure -Graduation Party 1. Sponsor: Angela Clay 2. Location: Elwood Avenue from Elliot Street to Eclipse Street 3. Date/Time: May 25, 2008 from 12:00 p.m. to 8:00 p.m. 4. See Police Comment D. Street Closure -Graduation Party 1. Sponsor: Marie Shorter 2. Location: Johnson Street from Prast Boulevard to Fredrickson Street 3. Date/Time: May 25, 2008 from 1:00 pm. to 8:00 p.m. 4. Favorable Recommendations E. Encro achment -Sign 1. Property Owner: Hope Rescue Mission 2. Location: 532 South Michigan Street 3. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 F. Street Name Change Rescind -Portion of Cotter Street to Broadway Street between Kendall Street to Prairie Avenue within Studebaker Industrial Park 1. See Comment G. Vacant Housing Initiative -Dollar House Program 1. Request to Lower Board of Public Works Required Insurance Levels for Contractors Completing Selective Repairs to Properties being Repaired through the Dollar House Program 19. TRAFFIC CONTROL DEVICES A. New Installation - No Parking 1. 515 North Lafayette -Radius plus 15' each side of driveway approach a) Site Distance Problem 20. INDUSTRIAL DISCHARGE PERMITS A. Unifrax Corporation 1. 54401 Smilax Road B. Aramark Uniform Services 1. 3701 Progress Drive 21. MONTHLY AND PERFORMANCE GOALS REPORTS A. Environmental Services B. Water Works 22. SAFETY REPORTS A. Street Department and Traffic and Lighting B. Water Works 23. CERTIFICATES OF INSURANCE A. Ridgedale Presbyterian Church, South Bend, Indiana B. Tony Zirkle, South Bend, Indiana C. Crohn's & Colitis Foundation of America, Inc., New York, New York 24. RATIFY BONDS A. Contractor Bonds 1. Kent Companies, Inc. -Approved May 5, 2008 Pursuant to Resolution 100- 2000 2. D&B Plumbing, LLC -Approved May 5, 2008 Pursuant to Resolution 100- 2000 B. Excavation Bonds 1. Boart Longyear Company -Approved May 6, 2008 Pursuant to Resolution 100-2000 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 8, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 25. CLAIMS 26. PRIVILEGE OF THE FLOOR 27. ADJOURNMENT