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Home My WebLink About08032023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 20, and July 25, 2023 2. OPENING OF BIDS A. Cleveland Rd. & Ameritech Dr. Intersection Improvements – Project No. 122-049 1. Funding: PR-00026179 B. 2023 Curb and Sidewalk Program – Project No. 123-001 1. Funding: PR-00025739 3. AWARD BIDS AND APPROVE CONTRACTS A. 2023 Concrete Repairs – Project No. 123-022 1. Company: Milestone Contractors North, Inc. 2. Amount: $2,799,000; Base Bid 3. Funding: PR-00025459 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Office Flooring Replacement – 731 S. Lafayette Office 1. Company: Avanti Flooring, LLC 2. Amount: $9,945.94 3. Funding: PR-00026243 5. CHANGE ORDERS A. Coal Line Trail, Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation, Milestone Contractors North, Inc. 2. Change Order No.: 3 3. Increase Amount: $27,652.96 4. Percent of Increase: 0.802% 5. Total Percent of Change: 1.47% 6. Revised Contract Amount: $3,501,153.99 7. Funding: PO-0025244 B. Morris Performing Arts Center Carpet Replacement – Project No. 121-029B 1. Company: Carpet Service Outlet, Inc. 2. Change Order No.: 2 3. Increase Amount: $19,040; Additional Two Hundred Eighty (280) Days 4. Percent of Increase: 11% 5. Total Percent Change: 25.3% 6. Revised Contract Amount/Completion Date: $216,774.50; August 4, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 7. Funding: PO-0016843 C. 2023 Traffic Calming – Project No. 122-014C 1. Company: Selge Construction Co. 2. Change Order No.: 1 3. Increase Amount: $59,656.85 4. Percent of Increase: 3.41% 5. Revised Contract Amount: $1,810,226.85 6. Funding: PO-0023429 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/PROPOSALS A. Youth Services Bureau and South Bend Thrive Subdivision Infrastructure Improvements – Project No. 123-011 1. Title Sheet 2. Funding: PR-00026650 B. Four Winds Field Renovation & Expansion CMc RFP – Project No. 123-046 1. Funding: PR-00026007 C. VPA 2023 Splashpad Renovations – Project No. 123-044 2. Title Sheet 3. Funding: PR-00026702 7. RESOLUTIONS A. Resolution No. 37-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Kevin Kurtz’s Helmet and Boots 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – LaSalle Council, Boy Scouts of America, Inc. No. 165 1. Description: Transfer Property at 1340 South Bend Ave. for Expansion of Services B. Amendment No. 3 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Construction Administration and Construction Inspection for Campeau Streetscape Project No. 121-073 2. Amount: $40,300; New Adjusted Total $255,130 3. Funding: PO-005886 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 C. Ratify Selection/Start Contract Negotiation – Bowen Engineering Corporation 1. Description: Wastewater Treatment Plant CSO Tank RFQ Guaranteed Savings Contract Project No. 121-071-A 2. Funding: PR-00025615 D. Environmental Restrictive Covenant – City of South Bend Board of Public Works 1. Description: Approving Environmental Restrictive Covenant for Former Drewry’s Brewery at 1408 Elwood Ave. E. License Agreement – Ava Downey d/b/a Outside Notre Dame 1. Description: Temporary Use of Board of Public Works Property on Rooftop of Leighton Garage for Back to the Bend Sunset Roof Party on August 25, 2023 from 12:00 a.m. to 11:59 p.m. F. Memorandum of Understanding – Board of Commissions of St. Joseph County 1. Description: Approve Work to Construct a Pedestrian Walkway and Island on LaSalle Ave. for LaSalle Streetscape Project No. 122-013R G. Construction Manager as Constructor Agreement – C.H. Garmong & Son, Inc. 1. Description: Selected Construction Manager as Constructor Services for MLK Dream Center 2. Amount: $28,892 3. Funding: PR-00026703 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clark Birthday Party – Revised from 06/13/2023 Meeting a) Date/Times: August 19, 2023; 3:00 p.m. to 10:00 p.m. b) Location: Haney Ave. between Fellows St. & Carroll St. c) Favorable Recommendations 2. Event: Classic Car Show a) Date/Times: August 19, 2023; 6:00 a.m. to 3:00 p.m. b) Location: Eddy St. between Beyer Ave. & Dead End c) Favorable Recommendations 3. Event: Tim’s Birthday a) Date/Times: August 19, 2023; 12:00 p.m. to 9:00 p.m. b) Location: Golden Ave. between Riverside Dr. & Woodward Ave. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Andrew Spite a) Location: 2031-2035 S. Michigan St. b) Description: Metal Awning c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 2. Applicant: Silver Phone Services LLC – Kierra Cooper a) Location: 224 E. Monroe St. b) Description: Public Payphone c) Unfavorable Recommendations 10. STREET/ALLEY VACATIONS A. Applicant: Ms. Maggie VanZalen - Transformation Ministries 1. Location: East/West Street at 1101 King St. off of Kessler Blvd. 2. Purpose: Business Access 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria, Note Fire Department Comments B. Applicant: Mr. Jeremy Lugbill – Career Academy Network of Public Schools 1. Location: 3801 to 3920 Crescent Circle 2. Purpose: Traffic Flow and Student Safety 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria, Note Utility Easements Will Need to Be Recorded 11. RATIFY BONDS A. Contractor Bonds 1. Angels Concrete LLC, Approved effective July 28, 2023 2. White House Cleaning & Restoration LLC, Approved effective September 15, 2023 3. J & B Electrical Contractors, LLC, Released effective August 24, 2023 B. Excavation Bonds 1. Bass Septic & Sewer, Inc., Approved effective May 4, 2023 2. Excavating and Trucking LLC, Released effective August 28, 2023 C. Occupancy Bonds 1. Angels Concrete LLC, Approved effective July 28, 2023 2. Kokosing Industrial Inc., Released effective August 8, 2023 3. Dsn Nra LLC, Released effective August 13, 2023 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-59846, GBLN-59844 a) Date: 07/24/2023 b) Amount: $799,716.47 2. Claim No.: GBLN-60165 a) Date: 07/24/2023 b) Amount: $2,591,267.92 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 3, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 3. Claim Nos.: GBLN-59835, GBLN-60236 a) Date: 07/24/2023 b) Amount: $5,920.04 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.