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Home My WebLink About03/06/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 6, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: February 21, 2008 B. Regular Meeting: February 25, 2008 2. PUBLIC HEARING A. Application for Massage Establishment -Hannah's Changes in Attitude 1. Location: 2009 Miami Street 2. Favorable Recommendations 3. ELECTION OF OFFICER A. Election of the President of the Board of Public Works for 2008 4. OPENING OF BIDS A. Bendix Drive and Voorde Drive Intersection Improvements -Project No. 108-009 B. Ireland Road and Miami Street Intersection Improvements -Project No. 107-040 5. OPENING OF PROPOSALS A. Videotaping of City of South Bend Common Council Meetings -AGENDA SESSION 6. OPENING OF QUOTATIONS A. 2008 Yard Lamp Post Program -Project No. 108-024 1. Funding: General Fund 7. AWARD BIDS A. Two (2), More or Less, 2008 3/4 Ton Four Wheel Drive Pick-up Trucks. 1. Company: Jordan Ford 2. Amount: $23,738.00 Each 3. Funding: Parks Capital B. Three (3), More or Less, 2008 3/4 Ton Two Wheel Drive Pick-Up Trucks 1. Company: Jordan Ford 2. Amount: $17,282.00 Each 3. Funding: Parks and Waste Water Capital 8. AWARD QUOTATIONS A. HVAC Preventative Maintenance 1. Company: Ideal Consolidated, Inc. 2. Amount: $2,986.00 3. Funding: 2008 Fire General Fund B. Emergency Generator Service - 11 Fire Stations 1. Company: Herrman & Goetz BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 6, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $2,995.00 3. Funding: 2008 Fire General Fund 9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A Model Cities Basin Improvements -Project No. 104-074 1. Company: Reith Riley Construction Company, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($692.00) 4. Percent of Decrease: (.93)% 5. Total Percent of Decrease: (.93)% 6. Original Contract Amount: $74,765.00 7. New Contract Amount: $74,073.00 8. Funding: Sewer Bond 10. RESOLUTION A. Resolution No. 06-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Two (2) 1989 Ace Slinger's B. Resolution No. 07-2008 -Related to the Acquisition of Property in the City of South Bend, Indiana, For the Dollar House Program 1. 1313 Bissell Street C. Resolution No. 08-2008 -Related to the Acquisition of Property in the City of South Bend, Indiana 1. Douglas Road Right-of--Ways Expansion Project D. Resolution No. 09-2008 - A Resolution of the City of South Bend Board of Public Works Approving the Transfer of Property to the South Bend Redevelopment Commission 1. Property received from AEP located within the Studebaker Corridor. 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four (4), More or Less, Pre-Owned 2008 Compact Four Door Sedan Automobiles 1. Funding: 2008 Approved Vehicle Capital Budget -Building Department B. Four (4), More or Less, Pre-Owned 2008 Mid-Size Four Door Sedan Automobiles 1. Funding: 2008 Approved Vehicle Capital Budget -Waste Water C. One, More or Less, 2008 All-Wheel Drive Cargo Van 1. Funding: 2008 Approved Vehicle Capital Budget -Waste Water D. 2008 Interior, Exterior, and Traffic Paint 1. Funding: Department Budgets E. 2008 Water Treatment/Waste Water Chemicals -Project No. 108-021 1. Funding: Waste Water and Water Operations Budgets F. Sale of Miscellaneous Equipment -Environmental Services BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 6, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Equipment: Two (2) 1989 Ace Slinger's G. Burbank and Washington Sewer Separation -Project No. 107-042 1. Funding: Sewer Bond Issue H. Two (2), More or Less, Dump Bodies Mounted on a Tandem Axle Chassis 1. Funding: Street Department Vehicle Capital I. Transmission Rebuild and Repair Services 1. Funding: Equipment Services J. CSO Public Notification 1. NPDES Regulatory Requirement 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Letter of Understanding - 2007 Negotiations -City of South Bend and Teamsters Local Union No. 364 1. Purpose: Additional Agreements Regarding Article 7, 8, 14, and 22 of Working Agreement 2. Terms: 2007-2010 B. Emergency Sewer Repair -Herrman & Goetz 1. Service: Emergency Sewer Repair on Lafayette Blvd. at South St. -Project No. 108-028 2. Funding: 2007 Sewer Bond C. Emergency Board Up Contract 1. ServiceMaster Clean by Monroe Restoration D. Agreement - Assignment of Interest in Purchase Agreement - Northeast Neighborhood Revitalization Organization 1. Purpose: Assignment of Purchase Agreement of 1313 Bissell Street for the Dollar House Program 2. Amount: $1,000.00 3. Funding: Vacant Property Initiative/General Fund E. Addendum -Greeley and Hansen 1. Purpose: Amendment to 2006 CSO Long Term Control Plan Contract 2. Amount: $152,000.00 3. Funding: Account 641 13. RECOMMENDATIONS A. Encroachment -Sign at PEI Genesis -AGENDA SESSION 1. Location: 4747 West Cleveland Road 2. Legal Requirements Met/Favorable Recommendations B. Procession -Night Moves 2008 SK and 1 Mile Kids Run 1. Sponsor. YMCA of Michiana 2. Date and Time: July 11, 2008, 5:30 p.m. to 8:30 p.m. 3. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 6, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Procession - Procesion del Silencio 1. Sponsor: St. Adalberts Parish 2. Date and Time: March 21, 2008, 4:30 p.m. to 6:30 p.m. 3. Favorable Recommendations D. Procession - Viacruces "Stations of the Cross" 1. Sponsor: St. Adalberts Parish 2. Date and Time: March 16, 2008, 2:00 p.m. to 3:00 p.m. 3. Favorable Recommendations E. Massage Establishment License Renewal -The Spa at Colfax 1. Location: 224 West Colfax Avenue 2. Favorable Recommendations F. Massage Establishment License Renewal -Sandy's Hair Design 1. Location: 3775 South Main Street 2. Favorable Recommendations G. Open- Air Business - Southside Grocery 1. Location: 1823 South Michigan Street 2. Hours of Operation: Monday through Friday, 1:00 p.m. to 8:00 p.m., Summer 3. Favorable Recommendations 14. MONTHLY AND PERFORMANCE PUBLIC WORKS -FEBRUARY 2008 A. Environmental Services B. Water Works GOALS REPORTS -DEPARTMENT OF 15. SAFETY REPORTS -FEBRUARY 2008 A. Water Works B. Environmental Services C. Traffic and Lighting D. Engineering 16. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. 727 North Frances 2. All criteria has been met B. New Installation -Handicapped Accessible Parking Space Sign 1. 935 South 28th Street 2. All criteria has been met 17. CERTIFICATES OF INSURANCE A. Fedewa, Inc. B. CS Drilling, Inc. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 6, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 C. ServiceMaster Clean by Monroe Restoration 18. BONDS A. Contractor Bond 1. Schumacher Homes of Indiana, Inc. -Release Effective March 28, 2008 2. Freshcoat Painting, Inc. -For Release Effective February 3, 2008 B. Excavation Bond 1. CS Drilling, Inc. -Approved February 29, 2008 Pursuant to Resolution No. 100-2000 19. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT