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Renewal Contract for Towing Services - SBPD – ASAP Towing & Recovery, Inc.
1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 25, 2023 Mr. Paul J. Walters Korson, Inc. d/b/a ASAP Towing 1906 S. Olive St. South Bend, IN 46613 asaptowin grecoverykyahoo. com RE: Renewal Contract for Towing Services Dear Mr. Walters: At its July 25, 2023 meeting, the Board of Public Works approved the above referenced contract for a one-year extension to the service agreement for the South Bend Police Department for towing and storage services till July 31, 2024. Enclosed please find a copy of the contract for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 701 W. SAMPLE STREET SOUTH BEND, INDIANA 46601-2890 PHONE 574/235-9311 FAx 574/288-0268 CITY OF SOUTH BEND JAMES MUELLER, MAYOR SOUTH BEND POLICE DEPARTMENT SCOTT A. RUSZKOWSKI, CHIEF OF POLICE Board of Public Works July 111h, 2023 City of South Bend, Indiana Honorable Board Members, The South Bend Police Department is requesting Board approval for ASAP Towing tow service for the Department. Our current contract with our providers allows for a one-year extension of this agreement with favorable recommendation. The SBPD Support Division, therefore, is requesting this extension as we are pleased with the service that ASAP Towing has been providing. Attached in EXHIBIT A you will find the existing Service Agreement for your review. SBPD will be seeking a Request for Proposal process at the beginning of next year in anticipation of the contract and extension formally expiring. SBPD Legal Counsel, Kylie Connell, was included in this decision. She confirmed that Vic's Towing expressed that they were no longer interested in providing towing services for SBPD. Thank you, PFC Aaron Mapper #2174 Logistics Officer - Support Division South Bend Police Department (574)235-9018 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: July 25, 2023 S ERVICE BRAVERY P RIDE DEDICATION 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 14, 2020 Mr. Paul J. Walters ASAP Towing & Recovery, Inc. 1906 S. Olive St. South Bend, IN 46613 asaptowin grecoverykyahoo. com RE: Contract for Services Dear Mr. Walters: PHoNE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on July 14, 2020, approved the contract for the Police Towing Services for August 1, 2020 to July 31, 2023 for your company and Vic's Towing, the two highest scoring proposals. Enclosed please find the original of the contract for your signature. Please sign and return the original contract to lhensleyksouthbendin.gov. Please retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 14, 2020 Mr. Victor Huston Vic's Towing & Recovery 825 S. Fellows St. South Bend, IN 46601 victor. hustonkyahoo. com RE: Contract for Services Dear Mr. Huston: PHoNE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on July 14, 2020, approved the contract for the Police Towing Services for August 1, 2020 to July 31, 2023 for your company and ASAP Towing, the two highest scoring proposals. Enclosed please find the original of the contract for your signature. Please sign and return the original contract to lhensleyksouthbendin.gov. Please retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND, INDIANA CONTRACT FOR SERVICES This Agreement for services (this "Agreement"), is made and entered into this 14th day of July, 2020, by and between ASAP Towing and Recovery, 1906 S. Olive St., South Bend, Indiana 46601, (hereinafter, "Contractor"), and the City of South Bend, Indiana (the "City"), by and through its Board of Public Works (the "Board") (each a "Party" and collectively the "Parties"). WITNESSETH: That the Contractor agrees to perform the towing services as described in Exhibit A, incorporated herein by this reference. DESCRIPTION: Towing and storage services for City Police Initiated Tows BEGINNING DATE: August 1, 2020 ENDING DATE: July 31, 2023 (with option to renew for an additional lyear term) As part of the services listed in Exhibit A, the Contractor agrees to submit to the City a monthly report, using Exhibit B, Towing Data Entry Form, both exhibits incorporated herein by reference. Reports must be submitted to the City on a monthly basis within 30 days of the close of each month during the term of this Agreement. ALL PERSONAL INFORMATION ABOUT VEHICLE OWNERS, SUCH AS NAME, ADDRESS, CREDIT/DEBIT CARD NUMBER OR OTHER FINANCIAL INFORMATION MUST NOT BE INCLUDED IN THE INFORMATION PROVIDED TO THE CITY. The Contractor authorizes the City to post the reports on the City's website and affirms its understanding and consents for the City, at its sole discretion, to use the report data to perform visual trending and data analytics to provide the public with at -a -glance information on City police directed towing. (Signatures appear on following page) IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Services to lie effective as of the Effective Date stated above. AS A RE CITY OF SOUTH BEND, INDIANA ' BOARD OF PI_TBLIC WORKS .Sid rnurr , ,?a WaAfexs Printed Name and Tith, Iqtko S. oA; ve St. Street Address P.O. BOX ,► Lktu 13 CitV, State Zip Telephone ar Gary A. Gilot, President ---;,,t Vim- Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: �!/1a�1- �i�i627IIl1 Linda M. Martin, Clerk a 2 EXHIBIT A EXHIBIT B How to use this file: The form below can be used to enter information OR you can go straigi • Add info to the report: "Submit" • "Invoice No." is your com Pressing this twice will add the information 2x • "Address" should be the • Start new entry: "Clear" Please ensure N, S, E, or W * Invoice No.: Company's Number * Date of Tow: mm/dd/yyyy *Time of Tow: 00:00 AM/PM * Reason for Tow: * Officer Last Name *Address Towed From: (Ex. 100 N Main St, South Bend, IN 46601) Recent Entries: 7/10/2020 10:49 AM Select * Vehicle Year: * Vehicle Type: *Basic Tow Charge: Storage Charge Special Charge: Repair Charge: ht to the "Towing Entry" tab. ipany's invoice number approximate closest address or intersection is included in front of the Street name Select Submit J Formal Complaint Filed? Yes Pending No Salvage Secured for Nonpayment? Yes No Clear _ Delete When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF_h ; ) SS: Su5tPR COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collision or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender- identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an , MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Fonn Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this / % day of 3 , 20,2 O 1�P :;r �. Cont for/Bidder (Firm) Signature f Contractor/Bidder or Its Agent J Printed Name and Title Subscribed and sworn to before me this day of B)A3 20�0 My Commission Expires _-16- Tic - NOTARY BLANCA IDALIA HARRIS Notary Pdt PUBLIC Co inty of Residence SEAL - — STATE OF INDIANA MY COMMISSION EXPIRES NOV. 18, 2024 Non -Collusion Non -Debarment Affidavit Non Iran Fonn Business/Occupational License City of South Bend, Indiana License No: 20-0000786E Date issued: March 17 2020 License Expires: January 31, 2021'—'`1jL � t _ License Pee: $ 130,00 Business Name: ASAP-'.ro lNC' & REC YlRY' Business Address: :�"6 S-OLIVE ', s Having paid the above license fear; zo the [ it► ni`S[aii.ti7-Tknd-. Ind' `r}a_ the ove business is hereby licensed to operate the business of VEHICLE'R-E�OVAL. within the ('it! of South Bend.. This license is non -transferable Controller, City of South Bend This license must be prominently Displayed at the business so licensed• Issued by: Business/Occupational License City of South Bend, Indiana License No: 20-00007866 ,ri_� ��''�' Date issued: March 17, 2020 . r� ��� �-�. �-,:. License Expires: January 31, 2021, � Pee: $ 130.00 Business Name: ASAP TOWING & RECOVERY Business Address: 1906 S WAVEf/X POO SU�'.iTIJBI:NUTN 03' _ ALI- Ilaving paid the above license fee l thlr City?. r St�itlh Send. ln1diiina_ tllc',thove business is .hereby licensed to operate the business of VEHIC-41 REMOVAL «ithin tkC City Of :SOUth Bend. This license is non -transferable " K Controller, City of South Bend .i.hiy_licens,: iiiust be �rntnin0ntI Displayed a1 the business so ! icensed. Issued by: ASAP Towing 1906 South 01 ive Street South Bend, IN 46613 Phone: 574-288-2727 Fax: 574-289-2727 Email: asaptowingrecovery@yahoo.com March 17, 2020 ASAP Towing is pleased to submit this bid. Please direct any questions or concerns to Rebecca Badders, COO or Paul Walters, President at 574-288-2727. Questions and concerns may also be directed to the company email at asaptowingrecovery@yahoo.com ASAP Towing 1906 S. Olive St. South Bend, Indiana, 46613 Phone:574-288-2727 Fax: 574-289-2727 ASAP TOWING PROPOSAL FOR SERVICES Removal, Towing, and Storage Services for the South Bend Police Department Prepared for: The City of South Bend Police Department The City of South Bend Board of Public Works Prepared by: ASAP Towing, Rebecca Badders, Chief Operating Officer ASAP Towing, Paul Walters, President OVERVIEW/DESCRIPTION OF SERVICES OFFERED ASAP Towing is pleased to submit this proposal for services to support The South Bend City Police Department in achieving its goals for improving efficiency, customer service, and satisfaction by providing removal, towing, and storage services. ASAP is committed to improving the customer experience through convenience, accuracy of orders, professional interactions, and timely work. ASAP Towing has reviewed the bid requirements outlined in the RFP and is prepared to comply, as outlined, in the following proposal of services. TABLE OF CONTENTS EXECUTIVE SUMMARY..................................................................................... 1 EXECUTIVESUMMARY..................................................................................... 2 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 3 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 4 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 5 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 6 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 7 BID PROPOSAL GENERAL SPECIFICATIONS.................................................... 8 BID PROPOSAL REQUIREMENTS AND CONFORMITY ................................... 9-15 1.0 SERVICE AND LICENSING..................................................................... 9-10 2.0 EQUIPMENT.......................................................................................... 10 3.0 RESPONSE TIME................................................................................... 11 4.0 CLEAN UP.............................................................................................. 11 5.0 STORAGE YARD.................................................................................... 11-12 6.0 COMMUNICATION.............................................................................. 12 7.0 HOURS OF OPERATION....................................................................... 13 8.0 INSPECTION.......................................................................................... 13 9.0 ASSIGNMENT........................................................................................ 13 10.0 RECORDS MAINTENANCE................................................................... 14 11.0 RISK........................................................................................................ 14 12.0 INDEMNITY........................................................................................... 15 13.0 INSURANCE........................................................................................... 15 14.0 MAINTENANCE OF VEHICLES............................................................. 15 15.0 TERMS AND TERMINATION................................................................ 15 16.0 COSTS..................................................................................................... 15 ATTACHMENTS.................................................................................................. 17-29 LETTERS OF RECOMMENDATION.................................................................... 17-18 TABLE OF CONTENTS (continued) GATE'S AUTOMOTIVE WORLD.................................................................................................... 17 TIM'S AUTO REPAIR...................................................................................................................... 18 CERTIFICATE OF WORKERS COMPENSATION............................................................................ 19 LISTOF EMPLOYEES...................................................................................................................... 20 CERTIFICATE OF INSURANCE....................................................................................................... 21-22 CUSTOMER COMPLAINT FORM.................................................................................................. 23-24 NON -COLLUSION, NON -DEBARMENT, EMPLOYEE ELIGIBILITY, NON-DESCRIMINATION ... 25-27 CITY OF SOUTH BEND BUSINESS LICENSE INFORMATION....................................................... 28 ADDITIONAL QUESTIONS AND CONCERNS CONTACT INFORMATION ................................... 29 EXECUTIVE SUMMARY The Objective The City of South Bend Police Department is in need of two properly licensed towing companies to provide twenty-four hour a day, seven days a week service for the removal, towing, and storage impoundment of certain motor vehicles within the City of South Bend. Additionally, the city has deemed the need for a secure storage facility within five miles of the City of South Bend, and that the towing entities named will provide all billing services for vehicles removed and/or stored. The Goals The City of South Bend Police Department is in need of two properly licensed towing companies to provide twenty-four hour a day, seven days a week service for the removal, towing, and storage impoundment of certain motor vehicles within the city. The goals are: • Two properly licensed towing companies to provide twenty-four hours a day, seven days a week removal and storage services. • Two companies that shall maintain and have exclusive control of three recovery vehicles that are DOT registered. ■ Storage facilities that are within five miles of South Bend City limits, that are both secure and operate a minimum of 6 days per week. ■ Proper billing, storing, release of vehicles, and recording of charges for vehicle owners and services provided. • Fair and just cost for vehicle owners and indemnity of the City of South Bend for any costs associated with the outlines of this proposal. The Solution ASAP Towing (hereinafter referred to as "ASAP/The Company" is fully licensed by the State of Indiana and the City of South Bend to own, operate, and provide removal, towing and storage services for the City of South Bend and the surrounding area. The company owns and operates six vehicles, twenty- four hours a day, seven days a week, that are capable of passenger vehicle 2 and light truck removals, as well as campers and trailers. The company provides two (2) fully secured storage lots, one within the City of South Bend, and has the capacity to house two hundred vehicles at any given time. One lot withing four point five (4.5) miles of the South Bend Police department for overflow. We will provide: One properly licensed towing company for provide twenty-four hour a day, seven days a week removal and storage services. • Three recovery vehicles that are DOT registered and licensed with the State of Indiana. ■ Our secure storage facility located within the city limits and the ability to house two hundred plus vehicles. One overflow storage facility within five (5) miles from South Bend Police Department. Hours of operation that comply with timeframes outlined in the RFP. Proper billing, storing, release of vehicles, and recording of charges for vehicle owners and services provided. ■ Fair and just cost for vehicle owners and indemnity of the City of South Bend for any costs associated with the outlines of this proposal. BID PROPOSAL GENERAL SPECIFICATIONS General Specifications (25 points) • ASAP Towing always has six (6) DOT registered recovery units in service. o USDOT-1566364IN o MC — 615223 ASAP Towing has a rolling land line at the base station office (1906 S. Olive Street) with a dedicated phone number only given to the City of South Bend/St. Joseph County dispatch center and communicates with each of the drivers via company cell lines. During evening hours when the office is not manned, calls are dispatched by the office answering service as well as a dedicated cell phone manned twenty-four hours a day by the current driver on call. Calls to the mainline land line office phone are forwarded to the answering service and calls are then dispatched to the drivers via company cell phones. ASAP Towing holds indemnity and liability insurance under Korson, Inc., the parent company, of ASAP Towing. Liability insurance covers up to $1,000,000.00 with umbrella coverage up to $2,000,000.00 and is held by Arrowhead General Insurance Agency, Inc. - certificate #437868169, policy #CP01640181-03. o Please see Copy of Insurance for complete coverage and underwriter information — attachment 20-21 ■ Per the proposal request for general business references see attachments: o Gate's Automotive Group — please see attachment 17 o Tim's Auto Repair— please see attachment 18 • ASAP Towing holds workers compensation insurance for each employee of the company; under Korson, Inc., the parent company, of ASAP Towing — please see attachment 19 • For a list of employees with access to storage facility, vehicles, and storage yard — please see attachment 20 ■ Copy of certificate of Insurance naming the City of South Bend as a Certificate Holder — please see attachment 20-21 • Copy of company customer complaint form — please see attachment 22-23 4 BID PROPOSAL GENERAL SPECIFICATIONS Equipment (25 points) Per proposal requirements, ASAP, owns, maintains, and has exclusive use and control of the vehicles listed below. All vehicles have the capacity to tow passenger, light truck, campers, and a variety of trailers, have a one -ton capacity, and rear dual wheels. Per state regulations, each company vehicle prominently displays the name, logo, phone number and DOT number on both sides of the vehicle so it can be easily identified. Vehicle markings are in accordance with Indiana Department of Motor Carrier Services Division 49 CFR 390.21. ■ 2020 Hino 258 with air brakes and LCG benefits • 2018 Hino 258 with air brakes and LCG benefits ■ 2018 Hino 258 with air brakes and LCG benefits • 2016 Hino 258 with air brakes and LCG benefits • 2014 Hino 258 with LCG benefits LCG (low center of gravity) allows the operator to lower the approach angle of the flat bed to as little as a six (6) degree incline which allows us to load vehicles with extremely low ground clearance without damaging the bumper, valance, or exhaust. To provide cleaner and more efficient services, ASAP utilizes diesel exhaust fluid (DEF), in the vehicles listed above. DEF allows us to avoid the disadvantages associated with increasing EGR to the extreme levels necessary to meet the EPA requirement of near -zero NOx emissions (0.2g/bhp-hr). DEF is an aqueous solution of 32.5% urea and 67.5% de -ionized water. It is clear, non -toxic, biodegradable and non-flammable. The biggest advantage of DEF is maximized fuel efficiency. The higher oxygen levels of DEF provides offer more efficient combustion resulting in clean nitrogen and water emissions which are non -toxic and harmless to the environment. Additional equipment, that is not DEF compliant: Ui11ilIDf1716V •-1:3 o Per proposal request outlines this unit has a lifting capacity of ten (10) tons. a) Vehicle Equipment —the following is included in each company vehicle —list includes but is not limited to: A minimum of four LED flashing emergency lighting. 5 BID PROPOSAL GENERAL SPECIFICATIONS Equipment (25 points) continued ii. Debris removal equipment, consisting of: Two oversized containers, a broom, shovel, fluid absorbent (floor-dri), safety chains, straps, and emergency beacons. iii. Company employees are provided with reflective uniforms, vests/jackets that meet OSHA/ANSI requirements. All employees are required to wear reflective clothing when on scene or during transport of removal vehicles. ASAP Towing as well as all employees of the company agree to and shall be available for inspection should the City make the request; and subject to random inspections to ensure quality performance. ASAP Towing currently operates a daily maintenance, cleaning, and safety check of all vehicles and the storage facility. It is the responsibility of all employees to comply with safety and cleaning checks. ASAP agrees to continue these standards to ensure the safety of both its employees and customers. ASAP agrees to report to the City, in writing, any changes, additions or deletions from the company's tow truck fleet used under this contract. BID PROPOSAL GENERAL SPECIFICATIONS Storage Facilities (20 points) ASAP Towing owns and operates two commercial properties. To better serve our customers our main lot location is located within city limits, on the local South Bend City Transpo bus line and two (2) miles from the South Bend Police Department. Our second location is an overflow lot for vehicles that are not on a police hold and over thirty days old. This location is also on the local South Bend City Transpo bus line and four and one half (4.5) miles from the South Bend Police Department. o 1906 S. Olive Street— houses the main office, indoor storage facilities, and outdoor storage. o 55303 Mayflower Road — houses outdoor storage of vehicles not on a police hold and any vehicles beyond thirty (30) days old. ASAP Towing owns both properties and does not share storage facilities with any other company to ensure the preservation and security of stored vehicles. A BID PROPOSAL GENERAL SPECIFICATIONS Storage Facilities (20 points) continued • ASAP Towing can house twelve passenger size vehicles withing the indoor storage facility and two hundred passenger vehicles in the outdoor lot located at 1906 S. Olive Street. • ASAP Towing provides twenty-four hour indoor and outdoor monitoring and surveillance of both storage facilities using the following systems: o Lot and indoor surveillance are monitored via the Lorex DVR system — benefits include * 24-hour DVR recording ■ 16 Channel Digital Video Recorder • Remote access and smart viewing via Smartphone or computer ■ 16 TVL line Cameras with recording technology and night vision capacity o Additional twenty-four hour security— provided by Koorsen Fire & Security o Additional security measures include: * Outdoor lot and premises at 1906 S. Olive Street are surrounded by six-foot security fencing with wire. • Lot gate is electronic and can only be opened by authorized employees. • Outdoor lot and premises at 55303 Mayflower Road are surrounded by eight - foot security fencing with wire. • Lot gate is electronic and can only be opened by authorized employees. • All owners for stored vehicles are to provide proof of identification and ownership and escorted to the vehicle by an employee. An employee maintains their presence the entire time the owner is in the storage lot. BID PROPOSAL GENERAL SPECIFICATIONS Release/Payment Operations (20 Points) • Per proposal requirements, ASAP hours for payment and release of vehicles include the following times: a. 8am — 5pm Monday through Friday b. 8am —12pm Saturday c. Sundays, holidays and after-hours pick-up can be made by appointment and an additional fee of $50.00 • Hours of operation, as well as, after hours contact information signs are clearly posted on entry doors of both locations. 7 BID PROPOSAL GENERAL SPECIFICATIONS Release/Payment Operations (20 Points) continued • Procedures for payment and release of impounded vehicles is as follows: Upon owner obtaining a release form from the police station and presenting it to ASAP, we will ask for a valid photo id. (Driver's license, passport, or state issued id) we will compare the paperwork to the release form and registration. We will make copies for our files of the release form, photo id and registration. The invoice will then be presented for payment and signature of the owner. Forms of payment for a vehicle requiring a police release will be cash and/or credit/debit card. No personal checks will be accepted. After payment is received the owner will be provided a receipt and asked to wait at the gate and an employee will bring the vehicle outside of the gate for the owner. BID PROPOSAL GENERAL SPECIFICATIONS Pricing for Services (10 points) At this time ASAP has decided to remain with the fees listed in the Board of Public Safety Resolution No. 88-2011, effective December 22, 2011, with the exception of special circumstances or victim situation, towing fees may be reduced by the company and South Bend Police Department on a case by case basis. 1. Initial tow of a vehicle including cleanup, hookup and transport: Impounded vehicles not involved in an accident $ 145.00 Impounded vehicles involved in an accident $ 165.00 Non -impounded vehicles due to accident $ 165.00 2. A second tow of the vehicle arising out of the same accident or impound, even if not on the same date as a result of the actions of the owner or driver: 2"d Tow $ 50.00 3. If no ignition key has been presented to the driver by the owner, driver or officer at the time of the tow, a key fee will be applied: No key fee $ 10.00 4. A storage charge per calendar day at the storage yard at the rate of $25.00 per day, outside storage, for every calendar day the storage yard is open for pick up for at least 3 E:3 BID PROPOSAL GENERAL SPECIFICATIONS Pricing for Services (10 points) continued 5. hours. This charge will also be made for Sundays and national holidays even if the yard is not open. However, no storage charge shall be made for the day the vehicle is impounded. Storage charge will apply to non -impounded vehicles starting the day of incident. 6. Administrative fee: a. $ 40.00 if the vehicle is unclaimed for less than fourteen (14) days after impound. b. $120.00 if the vehicle is unclaimed on the fifteenth (15) day or more after impound. 7. If the owner requests that the vehicle be picked up at a time outside of its posted business hours, legal holidays excepted, a special pickup fee of $ 50.00 will apply. 8. The office shall have authority to authorize in writing additional charges when warranted by exceptional circumstances. 9. Vehicle owner and Tow Company are free to negotiate charges for additional services requested by the owner. 10. Additional fees will apply as follows: Inside storage per day Window wrap per window Tarp fee (to protect contents) Non -accident break down tow Hazmat Disposal Hazmat Disposal (over 40lbs) Rollover fee Extensive winching (over 20ft) Excessive cleanup (debris field over 1 block) 2"d truck to same scene for one vehicle Snatch Block, Go -Jacks, Skates Credit Card fee Camper Towing fee Trailer Towing fee Camper/Trailer Storage $ 35.00 $ 25.00 $ 75.00 $ 85.00 (within city limits) $ 25.00 $ 50.00 $ 100.00 $ 3.00 per foot $ 50.00 $ 125.00 $ 25.00 per position 3% To be determined by size and weight To be determined by size and weight To be determined by size ASAP Towing has performed a study of towing company charges within a seventy-five (75) mile radius of South Bend, Indiana and finds that our towing prices are in line with other cities and in many cases less than surrounding cities. BID PROPOSAL REQUIREMENTS AND CONFORMITY 1.0 Services and Licensing ASAP Towing is licensed by the City of South Bend, to operate the business of vehicle removal and storage — License #20-00007866 - see attachment 28 ASAP carries all required city and state documentations, certifications and licensures required: ■ LISDOT — 1566364 IN ■ MC — 615223 In accordance with the request for proposal, ASAP agrees to the following: a. The company agrees not to move or attach any vehicle until instructed to do so by the investigating officer. All company employees will complete training on policies and procedures outlined with the removal, towing, and storage for procedures for the City. b. All company employees will cooperate with the investigating officer and comply with requests made in conjunction with the removal of unsafe and/or illegally parked vehicles from the street, and in storing or impounding of such vehicles. c. The company agrees to provide clean-up and removal of all debris from accident scenes, including the removal of hazardous materials and vehicle fluids. (See equipment list for materials used) d. The company will follow vehicle release protocols outlined in the RFP and stated by the City of South Bend Police Department. ■ Employees will comply with investigation officer by signing and gathering of proper signatures, on scene, for stored vehicle report. ■ No vehicles will be disposed of, relinquished, or released without proof of ownership, customer identification, and South Bend City stored automobile release form. e. As outlined in subset d — no vehicle will be released, or items relinquished without proof of identity, South Bend City stored automobile release form, and payment for services rendered. ASAP Towing will bill vehicle owners for services provided — No services will be billed to any city entity. ASAP Towing agrees to notify the City within five (5) business days, in writing, of any owner complaints of missing items or damage to a vehicle authorized by the City to tow. The company will abide by South Bend City Municipal Code — Chapter 20, Sec. 20-13 (C) and Sec. 20-15 (C) which outlines the release of responsibility for The City, its agents, servants or 10 BID PROPOSAL REQUIREMENTS AND CONFORMITY 1.0 Services and Licensing (continued) employees shall not be responsible or liable in any manner for the damage incurred in the towing, storage, possession or disposition of such vehicle. g. The company agrees to submit a criminal history and set of fingerprints for each employee within five (5) business days of award of this contract and any new employee engaged during the term of the contract. 2.0 Equipment Per proposal requirements, ASAP, owns, maintains, and has exclusive use and control of the vehicles listed below. All vehicles named have the capacity to tow passenger, light truck, campers, a variety of trailers, have a one tone capacity, and rear dual wheels. Per state regulations, each company vehicle prominently displays the name, logo, phone number and DOT number on both sides of the vehicle so it can be easily identified. Vehicle markings are in accordance with Indiana Department of Motor Carrier Services Division 49 CFR 390.21. ■ 2020 Hino 258 with air brakes and LCG benefits 0 2018 Hino 258 with air brakes and LCG benefits • 2018 Hino 258 with air brakes and LCG benefits 2016 Hino 258 with air brakes and LCG benefits d 2014 Hino 258 with LCG benefits ■ 2010 Hino 258 e Vehicle Equipment —the following is included in each company vehicle — list includes but is not limited to: ■ A minimum of four LED flashing emergency lighting. ■ Debris removal equipment, consisting of: Two oversized containers, a broom, shovel, fluid absorbent (floor-dri), safety chains, straps, and emergency beacons. Company employees are provided with reflective uniforms, vests/jackets that meet OSHA/ANSI requirements. All employees are required to wear reflective clothing when on scene or during transport of removal vehicles. 11 BID PROPOSAL REQUIREMENTS AND CONFORMITY 3.0 Response Times Per the proposal request, ASAP Towing understands the importance of timely service in emergency situations. • The company agrees to give priority to all city removal requests and has dedicated, as outlined, in equipment provisions three trucks for city removal services. + The company does not participate in any other police towing contracts, or other City related contracts, nor any roadside service contracts, enabling ASAP Towing to commit fully to the City and South Bend Police. • The company will respond to all city removal requests within the thirty -minute time frame outlined in the proposal. 4.0 Clean-up • ASAP Towing agrees to clean-up any debris, spill or hazards from accident scenes and removal services to ensure the area is safe for continued use of the roadway at the tow site. • The company adheres to federal guidelines for clean-up and disposal of all hazardous materials. • All ASAP Towing service trucks include the following equipment to further ensure safety: o Debris removal equipment, consisting of: Two oversized containers, a broom, shovel, fluid absorbent (Floor-dri), safety chains, straps, and emergency beacons. 5.0 Storage Yard ASAP Towing owns and operates two commercial properties. To better serve our customers our main location is located within city limits, on the local South Bend City Transpo bus line and two (2) miles from the South Bend Police Department. Our second location is an overflow lot for vehicles that are not on a police hold and over thirty days old. This location is also on the local South Bend City Transpo bus line and four and one half (4.5) miles from the South Bend Police Department. RIP) BID PROPOSAL REQUIREMENTS AND CONFORMITY 5.0 Storage Yard continued • 1906 S. Olive Street — houses the main office, indoor storage facilities, and outdoor storage. • 55303 Mayflower Road — houses outdoor storage of vehicles not on a police hold and any vehicles beyond thirty (30) days old. • ASAP Towing can house twelve (12) passenger size vehicles within the indoor storage facility and two hundred (200) passenger vehicles in the outdoor lot located at 1906 S. Olive Street. • ASAP Towing provides twenty-four hour indoor and outdoor monitoring and surveillance of both storage facilities. 6.0 Communication ASAP Towing understands the importance of good communication and agrees to the RFP communication outline and guidelines. Under the guidelines of the RFP, the company agrees should three attempts be made to contact ASAP Towing without success, the city has the right to contact another towing company. To avoid this type of error ASAP works with a rolling land line, cell phone communications, as well as a back-up answering service in case of emergencies that could interrupt communications between itself, the city of South Bend Police Department, customers, and tow vehicle drivers. ■ Continuous communication is held between the dispatch office and drivers via a rolling land line at the base office (1906 S. Olive Street) and communicates with each driver via company cell lines. • To ensure all phone calls are answered, police dispatchers are provided with a separate unpublished land line phone number, our main land line phone number and a cellular phone number. ■ During the evening hours when the office is not manned, calls are dispatched by the office answering service. Calls to the unpublished land line phone number are forwarded to the answering service and calls are then dispatched to the drivers via company cell phones. • In case of emergency, if main office phones lines or the unpublished land line phones are down —the company has set up an automatic forward and calls will be answered and dispatched via the company answering service. 13 BID PROPOSAL REQUIREMENTS AND CONFORMITY 7.0 Hours of Operation and Release of Stored Vehicles • Per proposal requirements, ASAP hours for payment and release of vehicles include the following times: d. 8am — 5pm Monday through Friday e. 8am —12pm Saturday f. Sundays, holidays and after hours pick-up can be made by appointment and an additional fee of $50.00 Hours of operation, as well as, after hours contact information signs are clearly posted on entry doors of both locations. ■ Procedures for payment and release of impounded vehicles is as follows: Upon owner obtaining a release form from the police station and presenting it to ASAP, we will ask for a valid photo id. (Driver's license, passport, or state issued id) we will compare the paperwork to the release form and registration. We will make copies for our files of the release form, photo id and registration. The invoice will then be presented for payment and signature of the owner. Forms of payment for a vehicle requiring a police release will be cash and/or credit/debit card. No personal checks will be accepted. After payment is received the owner will be provided a receipt and asked to wait at the gate and an employee will bring the vehicle outside of the gate for the owner. 8.0 Agreement to Inspection ASAP Towing as well as all employees of the company agree to and shall be available for inspection should the City make the request; and subject to random inspections to ensure quality performance. 9.0 Assignment of Work ASAP Towing as well as all employees of the company agree not to assign its rights, under this contract, to any other person or entity without prior written notice and consent from the City of South Bend. The company and all its employees understand that any such assignment could constitute a breach of contract. 14 BID PROPOSAL REQUIREMENTS AND CONFORMITY 10.0 Record Maintenance The company shall, always, maintain separate and accurate records in connection with the removal and storage services it provides the City and shall make all records available to the City upon request. Records to be maintained shall include the following: a. Time, date, location of tow and officer authorizing the tow; b. Make, model, vehicle license registration, and VIN number of towed vehicles; c. Itemized billing of basic tow charges, special charges, storage charges, and any special vehicle repair/care charges, i.e. window wrap, key charge, etc.; d. Signed release form by person claiming the vehicle; e. If applicable, complaint form, signed by the vehicle owner reporting any complaints regarding charges, vehicle damage, lost or stolen items from the vehicle or any other related problems. • Customer complaint forms will be posted in the office in a clearly marked space. ■ All customer complaints will be mailed to the South Bend Police Department within five (5) days of the filed complaint. + Asap Towing reserves the right to act under City Municipal Code, Chapter 20, Sec. 20-13 (C) and Sec. 20-15 (C) The City, its agents, servants or employees, shall not be responsible or liable in any manner for the damage incurred in towing, storage, possession or disposition of such vehicle. 11.0 Risk ASAP Towing holds indemnity and liability insurance under the Korson, Inc., the parent company, of ASAP Towing. Liability insurance covers up to $1,000,000.00 and is held by Arrowhead — certificate #437868169, policy #CP01640181-03. ASAP assumes all risk in the event of damage, theft, fire, or otherwise, of the vehicles or any other property towed, impounded, or stored by the company, its employees, or agents. The company shall look solely and exclusively to the owner of the vehicle towed, impounded, or stored for payment of services rendered and will hold no claims against the City of South Bend for costs or nonpayment. 15 BID PROPOSAL REQUIREMENTS AND CONFORMITY 12.0Indemnity ASAP shall indemnify and hold harmless, the City, its officers, employees, including any agency department, or commission of the City for any and all suits or actions brought against the City on account of any loss, injury or damage sustained or claimed to have been sustained by anyone in connection with or arising out of the performance of this contract by ASAP Towing or any of its agents, employees, or independent contractors. 13.0 Insurance and Liability Coverage • ASAP Towing holds indemnity and liability insurance under the Korson, Inc., the parent company, of ASAP Towing. Liability insurance covers up to $1,000.000.00 and is held by Arrowhead — certificate #437868169, policy #CP01640181-03. • Copy of Insurance for complete coverage and underwriter information — attachment 20-21 14.0 Maintenance of Vehicles ASAP Towing agrees to handle all removals authorized by the city with the upmost respect. All personal property and components within the vehicle shall be kept intact. Vehicles will be returned to the owners in substantially the same conditions as they existed before being towed. 15.0 Terms and Termination ASAP Towing agrees to the term and termination outlines. The company agrees to work with the City of South Bend Police Department for the period of three (3) years and that one (1) year term thereafter, upon the mutual written agreement of the City and company. ASAP understands and will abide by the RFP outlines for the termination of the contract, on the part of the company, to address the City in writing and provide notice of one hundred twenty (120) days so provisions may be made on the part of the City to replace ASAP Towing. 16.0 Costs • Please see cost break down — page 7 and 8 GATES --•-- - CHEVY WORLD To whom it may concern; We have been working with ASAP Towing & Recovery at all five of the Gates Automotive Group locations for the past few years. I do have to say out of the 40 years I have worked with the Gates group, ASAP has been outstanding company to work with. Their staff has been very customer focused and professional in all fascist of their business. I have worked with several local and not so local towing companies and ASAP has been the best to work with. Just to mention a few items they do; answer the phone on the first couple of rings, always a pleasant voice willing to help on the line, always trying to help in all situations even when they are very busy. Unfortunately from time to time we may have a car come up missing for different reason and the first call to Paul to see if maybe they have recovered the unit for some reason. Their staff is always willing to help in all situation,. I do not want to forget to mention their pricing is good and I do not find any made up charges that I do see from time to time on other towing companies billings, In ending I would like to thank ASAP Towing & Recovery for their outstanding service. Dennis D Pynaert Gates Automotiv Group Fixed Operation Manager Gates ('l;c� )' 1�'utld 6361V Melon!-'. rAvc. • PO lio x !it) • hsh:maka. IN 4,5i-3-0250 Ph(1nr 07-1) 2�;6-3000 • I, Tim, the owner of Tim's Auto Repair of South Bend, Indiana have been using ASAP Towing since the first day they have opened. I have never had a problem with any of their services and neither have my customers. ASAP Towing has always been very prompt when called to tow a customers vehicle, quicker than any other company I have ever experienced working with. They have always been polite and honest. I will continue using them as long as they are in business. Truly Yours, Tim Bland (Owner & Operater at Tim's Auto Repair) Carolina Casualty Insurance Company 9301 Innovation Drive Suite 200 Manassas, VA 20110 Workers Compensation and Employers Liability Insurance Policy Policy Number Policy Period From To BNUWC0149018 09/08/2019 09/08/2020 (12:01 AM at the insured location) Information Page Renewal/Rewrite of Policy Number NJTIN: NEW 1. Named Insured and Address Agency Information Korson Inc 387000 ASAP Towing YouZoom Insurance Services, Inc DBAYouZoom 1906 S Olive St Insurance Services South Bend, IN 46613 6900 College Blvd, Suite 1000 Overland Park, KS 66211 Carrier No. FEIN Risk ID Entity Type 11746 262149820 131144806 Corporation Additional Workplaces not shown above: Refer to Schedule of Locations Endorsement WC 99 06 02 (01-06) 2. The Policy Period is from 09/08/2019 to 09/08/2020 12:01am Standard Time at the insured's mailing address. A. Workers Compensation Insurance: Part One of the policy applies to the Workers Compensation Law of the states listed here: IN B. Employers Liability Insurance: Part Two of the policy applies to work in each state listed in Item 3.A. The limits of our liability under part Two are: Bodily Injury by Accident $500,000.00 each accident Bodily Injury by Disease $500,000.00 policy limit Bodily Injury by Disease $500,000.00 each employee C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here: All states and U.S. territories except Alaska, Hawaii, Maine, New York, North Dakota, Ohio, Washington, Wyoming, Puerto Rico, and the U.S. Virgin Islands, and states designated in Item 3.A. of the Information Page. D. This policy includes these endorsements and schedules: SEE ATTACHED SCHEDULE 4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating Plans. All Information required below is subject to verification and change by audit. SEE ATTACHED CLASSIFICATIONS OF OPERATIONS Minimum Premium $1,000.00 Total Estimated Annual Premium $8,521.00 Premium Discount Expense Constant $320.00 Deposit Premium $1,718.00 Premium Payment Plan: Q Direct Bill 0 Agency Bill Premium Adjustment Period: Q Annual 0 Semi Annual 0 Quarterly 0 Monthly Issue Date: 09/06/2019 Issuing Office: BerkleyNet Authorized Representative WC 00 00 01 A (05-88) Includes copyright material of the National Council on Compensation Insurance, Inc. used with its permission. © 1996 National Council on Compensation Insurance, Inc. ASAP Towing 1906 South 01 ive Street South Bend, IN 46613 Phone: 574-288-2727 Fax: 574-289-2727 Email: asaptowingrecovery@yahoo.com March 17, 2020 LIST OF CURRENT ASAP TOWING EMPLOYEES WHO HAVE ACCESS TO THE STORAGE YARD AT 1906 S. OLIVE ST., SOUTH BEND, IN: Paul Walters Rebecca Badders Rose Fox Jeremy Kring William Dawning Hugh Kirby Jesse Gregory Steven Putnam Dennis Solloway Raymond Grummell Josh Walters William Kelly LIST OF CURRENT ASAP TOWING EMPLOYEES WHO HAVE ACCESS TO THE STORAGE YARD AT 55303 MAYFLOWER RD., SOUTH BEND, IN: Paul Walters Rebecca Badders Josh Walters William Kelly AC EP CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 1111-� 1 2/5/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement On this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER TACT YoUZoom Insurance Services, Inc PHONE ; EmilyBenson 6900 College Blvd PHG__r%E91; 888-240-8803 wc.Nas: 877.835-1.833 Ste 1000 E-MAIL AO0 Ess: AMSer0ceCenter@agpyyheadigrp,com Overland Park KS 66211 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance Com any 16535 INSURED iKOR51NC-01 Korson Inc siNSURIER: American Guarantee and Labky Insurance 26247 dba ASAP Towing INSURERc: Carolina Casualty Insurance company 10510 1906 S Olive Street INSURER D: y South Bend IN 46613 INSURERE: I INSURER F : COVERAGES RPRTIFICATF h311PLAPrD, 1094A010a4 ortne�nu . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE �ADDL POLICYNUMBER POLICY EFF POE%P A11DD41GYfYY + LIMITS A X COMMERCIAL GENERAL LIABILITY CP01640181-03 2/12/2020 2/12/2021 EACH OCCURRENCE S1,0%000 DAMAGENTED CLAIMS -MADE LX' OCCUR PREMISES Ea occurrence $ 300,000 MED EXP Any one person) $ 5,000 PERSONAL &ADV INJURY 31,000.000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 PRO` POLICY ❑ JEC7 LOC PRODUCTS - COMP/OPAGG S2,00� 0,000 I OTHER: $ B AUTOMOBILE LIABILITY CP01640181-03 2/12/2020 2/12/2021 COMBINED S 51,000.000 INJURY (Per person) $ ANY AUTO _ X OWNED SCHEDULED AUTOS ONLYEAUTOS ,BODILY BODILY INJURY Per accident $ f ( )� HIRED NON-OWNEDPROPERTYDAMAG X I AUTOS ONLY AUTOS ONLY S UMBRELLA LIAB OCCUR HCLAIMS-MADE EACH OCCURRENCE S EXCESS LIAB _ _ AGGREGATE _f 5 _ DED RETENTION $ 5 C WORKERS COMPENSATION BNUWC0149018 9/8/2019 j 9/8/2020 X I AND EMPLOYERS' LIABILITY YIN START TE RH E• --- ANYPROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? ❑ NIA (Mandatory in NH) I E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under - DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500.000 B Garagekeepers CP01640181-03 2/12/2020 ! 2/12/2021 I Limit See Desc of Ops f DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Garagekeepers Includes On -Hook Coverage Covered Locations and Garagekeepers Limits at each Policy Location: 1906 S Olive St South (.send IN / Limit $120,000 55303 Mayflower Rd South Bend IN / Limit $100,000 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of South Bend ACCORDANCE WITH THE POLICY PROVISIONS. 227 W. Jefferson Blvd. Suite 1316 South Bend IN 46601 AUTHORIZED REPRESENTATIVE L1111_4 6v�_] ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ___"N CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 2/5/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME Emily Benson YouZoom Insurance Services, Inc PHONE 6900 College Blvd 8o,ExUL888 240-8803 ;Ay mot• 877-835-1833. Ste 1000 EMAIL - 4669ES�£;_ AMServiceCenter arrowhead r�cRm Overland Park KS 66211 - ncNAIC# FINSUREJRurich American Insurance Com an 16535 INSURED KflR51NC-01merican Guarantee and Liabili Insurance 26247 Korson Incdba ASAP Towing arolina Casualt Insurance Com an 10510 1906 S Olive Street South Bend IN 46613 COVERAGES CERTIFICATE NUMBER: 818699447 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. H5R 1 A DLISUB LTR TYPE OF INSURANCE ! POUCYNU Mlyp yY PMli3p YYY LIMITS A X COMMERCIAL GENERAL LIABILITY CP01640181-03 2/12/2020 2/12/2021 , EACH OCCURRENCE _$ 1.000.000_ CLAIMS -MADE Fx__1 OCCUR REAA71SE5 E NTED S 300 000 MED EXP ( A=ny pe rwn1 $ 5,000 PERSONAL & ADV INJURY S 1,09q.0.0o CiEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT EJ LOC GENERAL AGGREGATE $2.000.000 _ PRODUCTS-COMP/OPAGG $2,000,000 $ OTHER- B AUTOMOBILE LIABILITY CP01640181-03 2/12/2020 2/12/2021 MBENEOSINGLELIMI7 g1,000,000 axldenl ANY AUTO X OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per person) $ BODILY INJURY (Per accident) f S X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per egeide 1_ $ _ �S • UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE; $ EXCESS LIAB AGGREGATE is DEO I I RETENTIONS $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N/A BNUWC0149018 9/8/2019 9/8/2020 x STATUTE ER E.L. EACH ACCIDENT $500,000 E.L. DISEASE - EA EMPLOYEE, S 500,000 (Mandatory in NH) Ifins. describe under DESCRIPTION OF OPERATnNS below _ _ E.L. DISEASE - POLICY LIMIT I S 500.000 B Garagekeepers CP01640181-03 2/12/2020 2/12/2021 Limit See Desc of Ops DESCRIPTION OF OPERATIONS / LOCATIONS 1 VENICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Garagekeepers Includes On -Hook Coverage Covered Locations and Garagekeepers Limits at each Policy Location: 1906 S alive St South Bend IN 1 Limit $120,000 55303 Mayflower Rd 5Duth Bend IN / Limit $100.000 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of SouthBend Dept. of Community Investment ACCORDANCE WITH THE POLICY PROVISIONS. 227 W. Jefferson Blvd, Suite 1400 S South Bend IN 46601 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ASAP TOWING & RECOVERY, INC. Towing Complaint Form Trespass / Nonconsensual Towing Definitions: Nonconsensual tow means the removal and storage of wrecked or disabled vehicles from an accident scene. Trespass tow means the removal or towing of a vehicle without the consent of the vehicle's owner or operator, when that vehicle is parked on private real property. Your Information: Name: Mailing address: Daytime phone: ( ) Your e-mail addresss: Vehicle Description: Who is the registered owner of the vehicle? Towing Company Information: Name: Mailing address: Physical address if different: Contact person: Phone: ( ) . Dispute Information: Where was your vehicle parked? Date and time of tow: Have you retrieved your vehicle? Alternate phone: ( ) Tag #/State: Fax: ( ) When? (Page 1 of 2) Cost $: [ ] Same Type of complaint: Overcharged Legally Parked Missing and/or Improper Signs Other What type of dispute resolution would you consider being mutually fair? Description of your dispute: Explain your complaint fully; describing events in the order they occurred. Use additional sheets as needed. Signature: Date: Note: IC 9-22-1-32 Liability for loss or damage to vehicle or vehicle parts Sec. 32. The following are not liable for loss or damage to a vehicle or parts occurring during the removal or storage of a vehicle or pants under this chapter: (1) A person who owns, leases, or occupies property from which an abandoned vehicle or its contents or parts are removed. (2) A public agency. (3) A towing service. (4) An automobile scrapyard. (5) A storage yard. (6) An agent of a person or entity listed in subdivisions (1) through (5). As added by P.L.2-1991, SEC.10. Amended by P.L.104-2005, SEC.8; P.L.54-2009, SEC.9. (Page 2 of 2) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/ 10/2020 Name Mark Dollinaer Department SBPD BPW Date 7/14/2020 Phone Extension 7677 Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name Michael Patton BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney ® Attorney Name Geovanny Martinez Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ® Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Information ASAP Towing, Vic's Towin ❑ Yes❑ If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached El Yes ❑ No Towing Contract Terms of Contract Three (3) years August 1, 2020-July 31, 2023 Purpose/Description South Bend Police Department is requesting approving of contracts for towing services for the department to ASAP Towing and Vic's towing. The two companies were selected based on the scores received during the review of the RFPs submitted. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date July l lth, 2023 Name PFC Aaron M. Knemer #2174 Department SBPD BPW Date July 25th, 2023 Phone Extension 9018 Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Michael Schmidt Dept. Attorney ® Attorney Name Purchasing ❑ Check the Appropriate Item Tvne — Kylie Connell All Submissions N Professional Services Agreement U Contract U Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Information ASAP Towin ❑ Yes❑ If Yes, Approved by Purchasing ® No E] MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Yes No SBPD 2023 Towing Agreement — One Year Extension Terms of Contract One (1) Year — August 1st, 2023 to July 315t, 2024 Purpose/Description The South Bend Police Department is requesting approval for a one-year for the towing services used by SBPD. ASAP Towinghpressec interested in this extension, and a one-year extension is covered in the existing agree ent. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: Re: Police Towing Services Intent to Renew Kylie Connell <kconnelI@south bendin.gov> Tue 7/11/2023 5:54 AM To:asaptowingrecovery@yahoo.com <asaptowingrecovery@yahoo.com> Great. Thank you for letting me know. We will let the Board of Public Works know we both wish to renew for one year. Thank you for continuing to work with the City. Sincerely, Kylie Connell Kylie Connell Assistant City Attorney Legal Department City of South Bend From: asaptowingrecovery@yahoo.com <asaptowingrecovery@yahoo.com> Sent: Thursday, June 29, 2023 3:20 PM To: Kylie Connell <kconnell@southbendin.gov> Subject: Re: Police Towing Services Intent to Renew Ms. Connell, ASAP Towing would be in agreement with the Police Department's decision to renewal option for one more year. Any questions, please feel free to contact Rebecca Badders, Manager. Thank you for your contact with us. Sent from Yahoo Mail on Android On Thu, Jun 29, 2023 at 2:39 PM, Kylie Connell <kconnell@southbendin.gov> wrote: Dear Mr. Walters, I am contacting you to let you know that the Police Department would like to exercise the option to renew the Police Towing Services for another year with ASAP Towing & Recovery, Inc. The current contact is set to expire July 31, 2023 with an option to renew for one (1) year. If ASAP is an agreement, I will prepare a letter to the Board of Public Woks requesting a one-year renewal. This letter will need to be submitted for approval at the July 11, 2023 or July 25, 2023 meeting. Please let me know. Sincerely, Kylie Connell �souTH'Y Kylie Connell Assistant City Attorney 2' U q y Legal Department (574) 235-9241 1865 kconnell@southbendin.gov City of South Bend 227 W. Jefferson Blvd., Ste. 1200S South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in anyway, waive privilege or confidentiality. If you have received this E-Mail in error please immediately delete it and notify sender at the above E-Mail address. Please note that incoming e-mails are not routinely screened for response deadlines, and as such, please notify the sender separately by fax of any message containing deadlines. In addition, E-Mail information cannot be guaranteed to be secure or error -free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain virus. Therefore, the sender does not accept liability for any errors or omissions in the contents of this message which arise as a consequence of E-Mail transmission. If verification is required, please request a hard -copy version. 1200 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR DEPARTMENT OF LAW SANDRA KENNEDY CORPORATION COUNSEL July 25, 2023 Mr. Paul Walters C/O Rebecca Badders ASAP Towing & Recovery, Inc. 1906 S. Olive St. South Bend, IN 46613 asaptowingrecovery@yahoo.com Re: Renewal ofPolice Towing Services Contract Dear Mr. Walters: PHONE 574/235-9241 FAX 574/235-7670 TTY 574/235-5567 This letter is to confirm that on June 29, 2023 via email ASAP Towing & Recovery, Inc. agreed to renew the Police Towing Services Contract for one year. This renewal was approved by the Board of Public Works today, July 25, 2023. The Police Towing Services Contract will now expire July 31, 2024. Thank you for your continued service. If you have further questions regarding this matter, please call this office at (574) 235-9241. Sincerely, /�� a'M� Kylie Connell Assistant City Attorney KC JENNA THROW THOMAS E. PANOWICZ KATHRYN HOUGH MICI IAEL SCHMIDT ADAM TAYLOR KYLIE CONNELL DANIELLE WEISS 1200 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR DEPARTMENT OF LAW SANDRA KENNEDY CORPORATION COUNSEL July 25, 2023 Mr. Victor Huston Vic's Towing & Recovery 825 S. Fellow St. South Bend, IN 46601 victor.huston@yahoo.com Re: Decline ofRenewal ofPolice Towing Services Contract Dear Mr. Huston: PHONE 574/235-9241 FAX 574/235-7670 TTY 574/235-5567 This letter is to confirm that on July 6, 2023 via email you declined the option for Vic's Towing to renew the Police Towing Services Contract. The current Police Towing Services Contract will expire July 31, 2023. Please submit any outstanding reports within 30 days of the end of the contract. Thank you for your service. If you have further questions regarding this matter, please call this office at (574) 235-9241. Sincerely, /�av �e� Kylie Connell Assistant City Attorney KC JENNA THROW THOMAS E. PANOWICZ KATHRYN HOUGH MICI IAEL SCHMIDT ADAM TAYLOR KYLIE CONNELL DANIELLE WEISS Re: Police Towing Services Option to Renew Kylie Connell <kconnelI@south bendin.gov> Thu 7/6/2023 1:26 PM To:Victor Huston <victor.huston@yahoo.com> Thank you for letting me know. The current contract will expire July 31, 2023. 1 will send out a letter confirming your declination of the option to renew. Please let me know if you have any feedback to share with the City regarding towing services. Thank you for working with the City. Sincerely, Kylie Kylie Connell Assistant City Attorney Legal Department City of South Bend From: Victor Huston <victor.huston@yahoo.com> Sent: Thursday, July 6, 2023 11:09 AM To: Kylie Connell <kconnell@southbendin.gov> Subject: Re: Police Towing Services Option to Renew we are going to decline that offer, thsnks so much On Thursday, June 29, 2023 at 02:46:27 PM EDT, Kylie Connell <kconnell@southbendin.gov> wrote: Dear Mr. Huston, I am contacting you to let you know that the Police Department would like to exercise the option to renew the Police Towing Services for another year with Vic's Towing & Recovery. The current contact is set to expire July 31, 2023 with an option to renew for one (1) year. It has been brought to the Police Department's attention that Vic's Towing & Recovery has not been in compliance with the reporting requirements. If Vic's Towing & Recovery would like to renew the contract for a year, the Police Department does request compliance for previous years and up to date reporting moving forward. If Vic's Towing & Recovery is an agreement, I will prepare a letter to the Board of Public Woks requesting a one-year renewal. This letter will need to be submitted for approval at the July 11, 2023 or July 25, 2023 meeting. Please let me know. Sincerely, Kylie Connell o4SovTa g Kylie Connell E Assistant City Attorney r2 ` e ` Legal Department (574) 235-9241 1865 kconnell@southbendin.gov City of South Bend 227 W. Jefferson Blvd., Ste. 1200S South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in anyway, waive privilege or confidentiality. If you have received this E-Mail in error please immediately delete it and notify sender at the above E-Mail address. Please note that incoming a -mails are not routinely screened for response deadlines, and as such, please notify the sender separately by fax of any message containing deadlines. In addition, E-Mail information cannot be guaranteed to be secure or error -free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain virus. Therefore, the sender does not accept liability for any errors or omissions in the contents of this message which arise as a consequence of E-Mail transmission. If verification is required, please request a hard -copy version.