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Home My WebLink AboutRejection of Quotes - Central Services Parking Lot Repairs Proj No. 122-064R ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 25, 2023 Mr. Dustin P. Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Rejection of Quotes – Central Services Parking Lot Repairs – Project No. 122-064R Dear Mr. Hilary: At its July 25, 2023 meeting, the Board of Public Works approved the rejection of all quotes for the above referenced project due to quotes exceeding the available budget for the project. This project will be requoted at a later date. Thank you for quoting, and we hope you quote with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 25, 2023 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; gvanparys@rieth-riley.com RE: Rejection of Quotes – Central Services Parking Lot Repairs – Project No. 122-064R Dear Mr. Alvarado: At its July 25, 2023 meeting, the Board of Public Works approved the rejection of all quotes for the above referenced project due to quotes exceeding the available budget for the project. This project will be requoted at a later date. Thank you for quoting, and we hope you quote with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: Reject Bids Project No. 122-064R Central Services Parking Lot Repairs DATE: July 13, 2023 On July 11, 2023, the Board of Public Works opened and read bids for the above project. The Division of Engineering has reviewed the submitted documents and listed the quoters as follows: Milestone Contractors North, Inc. Rieth Riley Construction Co., Inc. Base Quote $190,000 $225,802.89 Alternate No. 1 $24,042 $24,778.52 Base + Alt. 1 Total $214,042 $250,581.41 Engineering recommends rejecting all bids due to the bids being over budget and exceeding the $150,000 quote threshold. This project will be further reviewed and re-bid at a later date. Please call with your questions (9245). Enc. Bid Tabulation July 25, 2023 BID TABULATIONCentral Services Parking Lot Repairs Project No: 122-064RFor Bids Due: July 11, 2023Base QuoteItem No. DescriptionQuantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total1 Mobilization & Demobilization1 LS 5,741.40$ 5,741.40$ 12,234.00$ 12,234.00$ 11,200.00$ 11,200.00$ 2 Excavation, Common178 CYS30.00$ 5,340.00$ 38.00$ 6,764.00$ 85.86$ 15,283.08$ 3 Subgrade Treatment, Type II244 SYS5.00$ 1,220.00$ 25.00$ 6,100.00$ 78.36$ 19,119.84$ 4 Milling, 1.5"5,760 SYS4.00$ 23,040.00$ 4.30$ 24,768.00$ 4.75$ 27,360.00$ 5 HMA Surface, 9.5 mm499 TON95.00$ 47,405.00$ 126.00$ 62,874.00$ 136.50$ 68,113.50$ 6 HMA Intermediate, 12.5 mm35 TON90.00$ 3,150.00$ 130.00$ 4,550.00$ 200.63$ 7,022.05$ 7 Joint Adhesive2240 LFT1.95$ 4,368.00$ 0.10$ 224.00$ 1.00$ 2,240.00$ 8 Concrete Curb, Installation200 LFT50.00$ 10,000.00$ 128.00$ 25,600.00$ 68.35$ 13,670.00$ 9 Structure, Dry Well, 1800 Gal.2 EA 7,000.00$ 14,000.00$ 11,900.00$ 23,800.00$ 16,284.16$ 32,568.32$ 10 Pipe, Circular, 24 in., Perforated97 LFT65.00$ 6,305.00$ 238.00$ 23,086.00$ 301.30$ 29,226.10$ 120,569.40$ 190,000.00$ 225,802.89$ Alternate No. 1Item No. DescriptionQuantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total1 Milling, 1.5"1450 SYS4.00$ 5,800.00$ 5.40$ 7,830.00$ 4.19$ 6,075.50$ 2 HMA Surface, 9.5 mm126 TON95.00$ 11,970.00$ 128.00$ 16,128.00$ 141.77$ 17,863.02$ 3 Joint Adhesive840 LFT1.95$ 1,638.00$ 0.10$ 84.00$ 1.00$ 840.00$ 19,408.00$ 24,042.00$ 24,778.52$ I hereby certify that the above truly and accurately represents bids received for this project on July 11, 2023Scott Kreeger, Project EngineerYMilestone Contractors North, Inc. Rieth Riley Construction Co., IncYYYMilestone Contractors North, Inc. Rieth Riley Construction Co., Inc190,000.00$ 24,042.00$ 214,042.00$ 225,802.89$ 24,778.52$ 250,581.41$ YYBASE QUOTE TOTALEngineer's EstimateNon-Collusion AffadavitEngineer's EstimateALTERNATE NO. 1 TOTALBASE TOTALALTERNATE NO. 1 TOTALBASE + ALT. NO. 1 TOTAL120,569.40$ 19,408.00$ 139,977.40$ M/WBE InclusionAddendum #1Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 7/13/2023 Name: Scott Kreeger Department of Public Works – Engineering Division BPW Date: 7/25/2023 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Central Services Parking Lot Repairs Requote Project Number 122-064R Funding Source Building R&M Account No. 222-43601 (PR#25431) Amount Terms of Contract Purpose/Description Reject all quotes due to exceeding budget. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: