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HomeMy WebLinkAboutAward Bid - Pure Green Farms Site Improvements Proj No. 121-056 - C&E Excavating, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 25, 2023 Mr. Thad Bessinger C&E Excavating, Inc. 53767 County Road 9 Elkhart, IN 46514 jbonadieskcandeexcavating com RE: Award Bid — Pure Green Farms Site Improvements - Project No. 121-056 Dear Mr. Bessinger: At its July 25, 2023 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $378,801. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by August 8, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 25, 2023 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado&rieth-riley.com; dsnodderlygrieth-rile,, RE: Bid Award — Pure Green Farms Site Improvements - Project No. 121-056 Dear Mr. Alvarado: At its July 25, 2023, meeting, the Board of Public Works awarded the above referenced bid to C&E Excavating, Inc. in the amount of $378,801. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER uTH INTER -OFFICE MEMORANDUM r U\ DEPARTMENT OF PUBLIC WORKS x �4i5 k DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, P.E., Senior Project Engineer SUBJECT: Award Bid - Project No. 121-056 Pure Green Farms Site Improvements DATE: 07/14/2023 On July 11, 2023, the Board of Public Works opened and read bids for the above project. Two bids were received, with Base Bids as follows: • C&E Excavating, Inc.: $378,801 • Rieth-Riley Construction Co., Inc.: $488,820 Both bids were reviewed and found to be complete and responsive. MWBE Analysis: MBE goal: 2.7% • Met via Kennedy Expressline: $10,200.00 (2.7%) WBE goal: 4.7% • Met via Slusser's Green Thumb: $47,658.00 (12.6%) I recommend award of the Base Bid for Pure Green Farms Site Improvements to C&E Excavating, Inc., in the amount of $378,801.00. Funding is available through PR-00021363. Page 1 of 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Pure Green Farms Site Improvements Project No. 121-056 For Bids Due July 11, 2023 @ 9:00 A.M. [local time] to BPWbids@southbendin.gov PART I Date: Address: City/State/Zip: (Must be completed for all bids. Please. type or print) 1, 7- (per 23 p Bidder (Firm): -7 M [ I'k q&S' Telephone Number: (5-14 ) 2-&2 -*34(o Agent of Bidder (if Applicable): I rlcW VeSSOldClif Pursuant to notices given, the undersigned offers to furni9fi labor and/or material necessary to complete the public works project of: Pure Green Farms Site Improvements the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Enqineerinq Resources; Inc. and dated 6/23/2023 for the sum of (enter the Total Bid as shown on the Proposal) Three hundred seventy eight thousand eight hundred and one dollars and zero cents. ( 378,801.00 ) (Enter sum of Total Base Bus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a s ate attachment. By r (Sig t are] -nad 6 esst ng I (Printed Nanid of Pe on Signing) The above bid is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS 5' Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ACCEPTANCE day of Joseph R. Molnar, Vice President Jordan V. Gathers, Member (P, //. Attest: Theresa M. Heffner, Clerk Date: July 25, 2023 20 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 25th Day of July, 2023, by and between C&E Excavating, Inc., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-056 DESCRIPTION: PURE GREEN FARMS SITE IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $378,801 FUNDING: PR-00021363 The unit prices for this improvement were those prices as received and accepted by the Board on the 1 lth Day of July, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President � Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan�V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: July 25, 2023 C&E EXCAVATING, INC. Printed Name Signature 'TH 1 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Pure Green Farms Site Improvements Project Number: 121-056 For Bids Due: July 11, 2023 @ 9:00 A.M. [local time] Contractor Name: C&E Excavating, Inc. Item Description Quantity Unit Unit Price Total Amount No. 1 Construction Engineering 1 LS $10,418.50 $10,418.50 2 Mobilization / Demobilization 1 LS $16,500.00 $16,500.00 3 Temporary Erosion Control 1 LS $1,150.00 $1,150.00 4 Remove Asphalt Pavement 670 SY $7.00 $4,690,00 5 Remove Stone 565 CY $10.00 $5,650.00 6 Remove Concrete Curb & Gutter 85 LF $11.00 $935.00 7 Remove Modular Retaining Wall 45 LF $9,00 $405.00 8 Remove Sign 2 EA $215.00 $430.00 9 Remove Water Line 405 LF $10.00 $4,050.00 11 1 1/2" HMA Surface 575 TN $137.00 $78,775.00 12 HMA Intermediate 305 TN $150.00 $45,750.00 13 4" Compacted Aggregate #73 or #53 160 TN $31.50 $5,040.00 14 6" Compacted Aggregate #73 or #53 205 TN $31.50 $6,457.50 15 6" Compacted Aggregate #2 445 TN $23.00 $10,235.00 16 8" Concrete Approach 160 SY $93.50 $14,960.00 17 6" Vertical Curb 200 LF $59.00 $11.800.00 18 Concrete Gutter 85 LF $64.00 $5,440.00 19 Concrete Parking Bumper 36 EA $157.00 $5,652M 20 Curb Face Walk 70 SY $197.00 $13,790.00 21 4" Concrete Sidewalk 35 SY $127.00 $4,445.00 22 Curb Ramp Type "IV' 4 SY $331.00 $1,324.00 23 Curb Ramp Type "V' 4 SY $331.00 $1,324.00 24 Detectable Traffic Warning 1 EA $500.00 $500.00 25 Pavement Marking — 4" Yellow 1,060 LF $0.50 $530.00 Waterborne Paint 26 Handicap Pavement Marking - 4" Blue 70 LF $0.50 $35.00 Waterborne Paint 27 Handicap Symbol 2 EA $1s.00 $30.00 28 8" Water Line 20 LF $145.00 $2,900.00 Version 09/29/2021 Contractors Bid for Public Works - 7 Relocated Hydrant Type "V" 1 EA $5,000,00 $5,000.00 29 30 Brandywine Red Maple 12 EA $725.00 $8,700.00 31 Coral Burst Crabapple 5 EA $610.00 $3,050.00 32 Ivory Silk Tree Lilac 13 EA $745.00 $9,685.00 33 Hetz Midget Arborvitae 42 EA $94.00 $3,sae.00 34 Neon Flash Spirea 36 EA $94.00 $3,384.00 35 Hardwood Mulch 11 CY $233.00 $2,563.00 36 River Rock Mulch 65 SY $28.00 $1,820.00 37 Trench Edge 665 LF $4.00 $2,660.00 Metal Edge 10 LF $110.00 $1,100.00 38 39 Hydroseeding 5,110 SY $2.50 $12,775.00 40 Common Excavation 1 LS $40,900.00 $4o,soo.00 41 Allowance 1 LS $30,000.00 $30,000.00 BASE BID TOTAL: $378,801.00 Bidder (Firm): C&E Excavating, Inc. Address: 53767 CR 9 City/State/Zip: Elkhart, IN 46514 Telephone Number: ( 574 ) 262-4346 BY (Signature) Thad Bessinger (Printed Name of Person Signing) Version 09/29/2021 Contractors Bid for Public Works - 8 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF thAAA V--A ) 1'^, ) SS: lt[44 i COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 09/29/2021 Contractors Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently leams is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 09/29/2021 Contractors Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this IU"- day of 2023 , CI L t--XC&j6-h Kr I rc . Contractor/B' (Firm) Sign ure of Contractor/Bidder or Its Agent fS! �rc�r dam' Printed Name and Title Subscribed and sworn to before me this �V _ y of C L , 2023 My Commission Expires ZD 2 Notary Public County of Residence 13 UYAY+ �a"Y r CRISTOL MELODY VALDEZ bEAR... �p`'.� Notary Public, State of Indiana 'o' Elkhart County =z SEAL;" Commission # 696906 ,� , .. •y,1�: My Commission 5 'n,Mp ��`'�•� February 2 0 2025 Version 09/29/2021 Contractors Bid for Public Works - 6 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN = FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. Project Number: Bidder: 121-066 Project Name: Pure Green Farms Site Improvements C= 4- c' e5CCIPI 114 � Total Bid Arnount:4, G 1 MBE Goal: 2.7% Page_ of. Name 8, Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of NABE Component Percentaof Totage Bid/Proposal E�r��tSt•�'�e, Ihu.��.rsS �o.^��.-,� '(rL�icr� � ��.�1 ,`.'�" I [ij''}L.r�/.�e,�}- 13�4 '4f nJZa f�j / C> �C— r �d q6 CIOLg t4/ Submitted by: � nr a v; c�r',< -7 - // �- a?, 3 Print Narm�— Signature Date Version 09/2912021 Contractor's Bid for Public Works - 9 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN . FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Project Number: 121-056 Project Name: Pure Green Farms Site Improvements Bidder: f Total Bid Amount: WBE Goal: 5.1% Page of Primary Contact Person Scope of Work to be Performed Dollar Amount of WBE Percentage Name & Address of WBE (Name/Telephone) (Attach scope/schedule if you need additional space) Component of Total Bid/Proposal It�� fo-� '9'It �G����Cc-Pt. �-Ii�S� {vt�� O(.cy�¢c„!r � • CJ see L�1 i, w; A` 4 d,Z- Submitted by: J � -Y'�-� � / ✓2,3 Print Name Signature Date Version 09/29/2021 Contractor's Bid for Public Works - 10 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/14/2023 Name Zach Hurst Department DPW BPW Date 07/25/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item I Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. I-1 Other: ❑ Amendment/Addendum ® Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Company or Vendor Name C&E Excavating ❑ Yes❑ If Yes, Approved by Purchasing New Vendor ® No Yes MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name Pure Green Farms Site Improvements Project Number 121-056 Funding Source River West DA TIF Account No. PR-00021363 Amount $378,801 Terms of Contract Purpose/Description Request to award bid for TIF-funded site improvements at the Pure Green Farms greenhouse For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: