HomeMy WebLinkAboutOpening of Bids - Fire Station No. 8 Replacement Proj No. 122-034 - Brown & Brown General0.
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CITY OF SOUTH BEND, INDIANA x 1e65
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name Fire Station #8 Replacement
Project No. 122-034
For Bids Due July 25, 2023 @ 9:00 A.M. (local time)
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
Certification of use of United States Steel Products or Foundry Products.
Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.0]. Also provide Evidence of Good
Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and
AL WBE-2.1].
Acknowledge Receipt of1,2,3,4Addendum(s) included with the bid.
V All required additional information is included with the bid.
Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Brown & Brown General Contractors, Inc.
By Authorized Representative:
Signature:
Print Name & Title: Bradley A. Romine, President
Version 09/29/2021 Contractor's Bid for Public Works - 1
Date: July 25, 2023
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name Fire Station #8 Replacement
Project No. 122-034
For Bids Due July 25, 2023 @ 9:00 A.M. (local time) to BPWbids@southbendin.gov
PART I
(Must be completed for all bids.
Date: July 25, 2023 Bidder (Firm):
Address: PO Box 487, 124 S. Elkhart St.
City/State/Zip:
Wakarusa, IN 46573-0487
Please type or print)
Brown & Brown General Contractors, Inc.
Telephone Number: ( 574 ) 862 - 2171
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Fire Station #8 Replacement
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Shive Hattery
and dated 6/09/2023 for the sum of (enter the Total Bid as shown on the Proposal)
Three million nine hundred forty eight thousand and 00/100 ($ 3,948,000.00 )
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a separate attachment.
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
By
(Signature)
Bradley A. Romine
(Printed Name of Person Signing)
ACCEPTANCE
day of
0
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Murray L. Miller, Member Attest: Theresa Heffner, Clerk
Version 09/29/2021 Contractor's Bid for Public Works - 2
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 09/29/2021 Contractor's Bid for Public Works - 3
PART II
(For projects of $150,000 or more — IC 36-1-12-4)
Governmental Unit: Board of Public Works, City of South Bend, IN & South Bend Fire
Bidder (Firm) Brown & Brown General Contractors, Inc.
Date (month, day, year): July 25, 2023
These statements to be submitted under oath by each bidder with and as a part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
What public works projects has your organization completed for the period of one (1) year prior to the
date of the current bid?
Contract Amount
Class of Work
Completion
Date
Name and Address of Owner
2,547,796.00
renovation
2022
REES Theatre, Plymouth, IN
3,701,513.00
additions/renov
2022
Peru Community Schools, Peru, IN
2,247,239.00
renovation
2022
Clugston Apts., Columbia City, IN
6,831,685.00
renovation
2023
North Judson -San Pierre Schools, N. Judson, IN
2. What public works projects are now in process of construction by your organization?
Contract Amount
Class of Work
Expected
Completion
Date
Name and Address of Owner
6,031,147.00
additions/renov
2023
Lewis Cass Schools, Walton, IN
6,150,500.00
renovation
2023
Indiana Univ, South Bend, IN
4,193,200.00
Addition
2024
Meadow's Edge Elementary, Mishawaka, IN
2,501,000.00
renovation
2023
Pioneer Reg. School Corp, Royal Center, IN
Have you ever failed to complete any work awarded to you? no If so, where and why?
List references from private firms for which you have performed work.
Jon Schaeffer, First Federal Savings Bank, Rochester, IN
Alex Linden, Holladay Properties, South Bend, IN
Adam Carter, Hammerbrush Painting, Aurora, IL
Bob Green, NDFCU, Notre Dame, IN
Andrew Roeder, Doc's Pavilion project, Wakarusa, IN
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
Explain your plan or layout for performing proposed work. (Examples could include a narrative of when
you could begin work, complete the project, number of workers, etc. and any other information which you
believe would enable the governmental unit to consider your bid.)
All work to be completed in a professional, workmanlike manner according to applicable
plans, specifications and addendum.
2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm
who have performed part of the work) that you have used on public works projects during the past five (5)
years along with a brief description of the work done by each subcontractor.
Art Mosaic & Tile, South Bend, IN - specialized floor finishes
Interior Finishes, South Bend, IN - floor finishes
Edward J. White, South Bend, IN - mechanical
Prism Painting, Highland, IN - painting
Martell Electric, South Bend, IN - electrical
3. If you intend to sublet any portion of the work, state the name and address of each subcontractor,
equipment to be used by the subcontractor, and whether you will require a bond. However, if you are
unable to currently provide a listing, please understand a listing must be provided prior to contract
approval. Until the completion of the proposed project, you are under a continuing obligation to
immediately notify the governmental unit in the event that you subsequently determine that you will use a
subcontractor on the proposed project.
Names and addresses of subcontractors to be furnished as specifications require.
Equipment to be used by them is unknown to us.
Bonds from subcontractors to be determined
4. What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
Trucks, skid loaders; anything else we do not have will be rented.
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices
listed.
Yes
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial
statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to
the governing body awarding the contract must be specific enough in detail so that said governing body can make
a proper determination of the bidder's capability for completing the project if awarded.
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
Elkhart COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Version 09/29/2021 Contractor's Bid for Public Works - 4
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, not retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the
City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee
or applicant for employment in the performance of a City contract with respect to hire, tenure, terms,
conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting
or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender
identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the
work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions will consider the Contractor's good faith efforts to obtain participation by those
subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE;
however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts,
Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the
Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding
of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City
contract for a period of one (1) year from the date of such determination, and such determination may also
be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 09/29/2021 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 25th day of July 2023
Subscribed and sworn to before me this 25t
My Commission Expires 12/06/2030
County of Residenc
Brown & Brown General Contractors, Inc.
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Bradley A. Romine, President
Printed Name and Title
h day of July 20 23
Notary Public N 51.1 • O ';
-)°TgRr °G; m
e Elkhart = ; 3
'A 0,
kPires 126�
Version 09/29/2021 Contractor's Bid for Public Works - 6
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Fire Station #8 Replacement
Project Number: 122-034
For Bids Due: July 25, 2023 @ 9:00 A.M. (local time)
Contractor Name: Brown & Brown General Contractors, Inc.
BASE BID
Item
Description
Quantity
Unit
Unit Price
Total Amount
No.
1
1-bay Fire Station
1
LSUM
$3,948,000.0
BASE BID TOTAL $3,948,000.00
ALTERNATE BID
Item
Description
Quantity
Unit
Unit Price
Total Amount
No.
2
2-bay Fire Station
1
LSUM
$403,000.00
ALTERNATE BID TOTAL $403,000.00
Bidder (Firm): Brown & Brown General Contractors, Inc.
Address: PO Box 487, 124 S. Elkhart St.
City/State/Zip: Wakarusa, IN 46573-0487 Telephone Number: ( 574 ) 862-2171
By , ; (Signature)
Bradley Bradley A. Romine
(Printed Name of Person Signing)
Version 09/29/2021 Contractor's Bid for Public Works - 7
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAX 574/ 235-9171
TDD 574/ 235-5567
Ju 25, 2023 CITY OF SOUTH BEND, JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: July 7, 2023
To: All Planholders
From Theresa Heffner, Cl
Subject Addendum Number
Project Name:
Board of Public Works
1
Fire Station #8 Replacement
Project Number: 122-034
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: July 7, 2023
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by including with your electronic bid submission.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Brown & Brown General Contractors, Inc.
Authorized Signature:
Date: July 7, 2023
Version 8/11/2020
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAX 574/235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND, JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: July 13, 2023
To: All Planholders
From Theresa Heffner, Clerk, Board of Public Works
Subject Addendum Number: 2
Project Name
Fire Station #8 Replacement
Project Number: 122-034
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: July 18, 2023
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by including with your electronic bid submission.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: Brown & Brown General Contractors, Inc.
Authorized Signature:
Date: July 18, 2023
Version 8/11/2020
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAX 574/235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND, JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: July 20, 2023
To: All Planholders
From Theresa Heffner, Clerk, Board of Public Works
Subject Addendum Number: 3
Project Name:
Project Number
Fire Station #8 Replace ent
122-03
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: July 20, 2023
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by including with your electronic bid submission.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Brown & Brown General Contractors, Inc.
Authorized Signature: zed �—
Date: July 25, 2023
Version 8/11/2020
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAX 574/235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND, JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: July 20, 2023
To: All Planholders
From Theresa Heffner, Clerk, Board of Public Works
Subject Addendum Number: 4
Project Name
Fire Station #8 Replacement
Project Number: 122-034
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: July 20, 2023
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by including with your electronic bid submission.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Brown & Brown General Contractors, Inc.
Authorized Signature:
Date: July 25, 2023
Version 8/11/2020
llr-AIA Document A 1 TM - 201 30 0
CONTRACTOR: SURETY:
(Name, legal status and address) (Name, legal status and principal place
Brown & Brown General Contractors, Inc. of business)
Philadelphia Indemnity Insurance Company
PO Box 487 One Bala Plaza, Suite 100
This document has important legal
Wakarusa, IN 46573-0487 Bala Cynwyd, PA 19004
consequences. Consultation with
OWNER:
an attorney is encouraged with
(Name, legal status and address)
respect to its completion or
City of South Bend Board of Public Works
modification.
County -City Building Room 1316, 227 West Jefferson Blvd
Any singular reference to
South Bend, IN 46601
Contractor, Surety, Owner or
BOND AMOUNT:
other party shall be considered
Five Percent of the Total Bid 5% of Total Bid
plural where applicable.
PROJECT:
(Name, location or address, and Project number, if any)
Fire Station #8 Replacement, Project No. 122-034
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom`NW I t I t 1 r,��'
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. Whetn`so GENE& ,
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond,�� �
�� ORi'0 ••'• o .
Signed and sealed this 19th day of July 2023 m� •� ��`'•�
_ SFAVO'
Brown & Brown General Contractors Inc. _ �9
(Principal) ?� ;�ijeal) • ti
(Witness) LJ%�/7: •�/ANP"�0:
(Title) Br dley A. Romine, President '~� N\ %,�
Philadelphia Indemnitv Insurance Company>i r>`
( Sur ety)
(Witness)
(Title) J fifer L. Ka znia, Attrney-in-Fact
CAUTION: You should sign an original AIA Contract Document, on wh' ,t this text appears in RED. An original assures that•
changes will not be obscured. who
AIA Document A310T — 2010. Copyright @ 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA
Init. Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia.org. 061110
PHILADELPHIA INDEMNITY INSURANCE COMPANY
One Bala Plaza, Suite 100
Bala Cynwyd, PA 19004-0950
Power of Attomey
KNOW ALL PERSONS BY THESE PRESENTS: That PHILADELPHIA INDEMNITY INSURANCE COMPANY (the Company), a corporation organized and
existing under the laws of the Commonwealth of Pennsylvania, does hereby constitute and appoint Barbara Pearson, Jordan Scheiber, Jennifer Kasznia, Mark
Wobbe, Meean Riesenbere. Nicole Bicknell, Sandra Junk, Theresa Burns, Wesley Mantooth, William Cernev III Faith D. Hunt Lisa M. Thomas and Pamela
S_._Higainbotham of Gibson Insurance Agency, Inc. its true and lawful Attomey-in-fact with full authority to execute on its behalf bonds, undertakings,
recognizances and other contracts of indemnity and writings obligatory in the nature thereof, issued in the course of its business and to bind the Company thereby, in an
amount not to exceed $50,000,000.
This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of
PHILADELPHIA INDEMNITY INSURANCE COMPANY on the 14' ofNovember, 2016.
RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the
Company: (1) Appoint Attorney(s) in Fact and authorize the Attomey(s) in Fact to execute
on behalf of the Company bonds and undertakings, contracts of indemnity and other
writings obligatory in the nature thereof and to attach the seal of the Company thereto; and
(2) to remove, at any time, any such Attorney -in -Fact and revoke the authority given. And,
be it
FURTHER
RESOLVED: That the signatures of such officers and the seal of the Company may be affixed to any
such Power of Attorney or certificate relating thereto by facsimile, and any such Power of
Attorney so executed and certified by facsimile signatures and facsimile seal shall be valid
and binding upon the Company in the future with respect to any bond or undertaking to
which it is attached.
IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS
CORPORATE SEALTO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 5TH DAY OF MARCH, 2021.
J: ,
(Seal)
UU
4JOhGlomb, President & CEO
Philadelphia Indemnity Insurance Company
On this 5'h day of March, 2021 before me came the individual who executed the preceding instrument, to me personally known, and being by me duly sworn said that he
is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is the
Corporate seal of said Company; that the said Corporate Seal and his signature were duly affixed.
Commonwealth of Pennsylvania - Notary Sall
Vanessa Mckenzie, Notary Public
Montgomery County
My commission expires November 3, 2024
Commission number 1366394
hierrimr. PannSylVa-.? ASSOCIetien of r'Gfa�C3
Notary Public:
residing at: Bala Cynwyd, PA
My commission expires: November 3, 2024
I, Edward Sayago, Corporate Secretary of PHILADELPHIA INDEMNITY INSURANCE COMPANY, do hereby certify that the foregoing resolution of the Board of
Directors and the Power of Attorney issued pursuant thereto on the 5' day March, 2021 are true and correct and are still in full force and effect. I do further certify that
John Glomb, who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President of
PHILADELPHIA INDEMNITY INSURANCE COMPANY.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 19th day of July . 2023
1927
Edward Sayago, Corporate Secretary
PHILADELPHIA INDEMNITY INSURANCE COMPANY
PHILADELPHIA
INSURANCE COMPANIES
A Member of the Toldo Marine Group
One Bala Plaza, Suite ioo, Bala Cynwyd, Pennsylvania 19004
610.617.7900 • Fax61o.617.7940 • PFILY.com
SURETY BOND SEAL ADDENDUM
PHILADELPHIA INDEMNITYINSURANCE COMPANY $3,9,000.00
As part of its business continuity efforts during the pendency of the COVID-19 pandemic, Philadelphia Indemnity
Insurance Company ("PIIC") has temporarily authorized its Attorneys -in -Fact to affix PIIC's corporate seal in a digital
format in lieu of its traditional raised seal to any bond issued on its behalf by any such Attorney -in -Fact.
PIIC agrees and affirms that the digital corporate seal found herein is deemed affixed to the bond and the Power of
Attorney with the same effect as if its raised corporate seal had been affixed to the bond itself.
Effective this 2011 day of March, 2020.
Philadelphia Indemnity Insurance Company
By:
Michael Cundiff, Senior Vice President
Philadelphia Consolidated I lulling Corp. • Philadelphia Indemnity Insuronee Company • Tokio Marine Specialty Insurance Company • Maguire Insurance Agency. Inc.
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Fire Station #8 Replacement
Project No. 122-034
For Bids Due July 25, 2023 @ 9:00 A.M. (local time)
Contractor Name: Brown & Brown General Contractors, Inc.
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre -qualified bidder, complete Section I only.
If you are not a pre -qualified bidder, complete Section II only.
Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 315' for the upcoming calendar year, or within twelve (12) months of obtaining pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre -qualified standing.
However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Version 02/23/2022 General Conditions - 10
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor's submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 02/23/2022 General Conditions - 11
PRE -QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) By checking this box, I hereby acknowledge that I am a pre -qualified bidder with
the City of South Bend and that I have met the pre -qualification requirements within
the last twelve (12) months. A copy of my Pre -Qualification verification letter
is attached.
(ii) By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i) V Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) V Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work. It
outlines how I intend to meet the staffing needs of the work.
(iii) V List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
(iv) V For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
Version 02/23/2022 General Conditions - 12
(!r
CITY OF SOUTH BEND J.A1'AES MUELI.GR, MAYOR
DEPARTMENT OF PUBLIC WORKS
ERIC HORVATH, DIRECTOR
November 22, 2022
Marita Kreps
Brown & Brown General Contractors, Inc.
marita(a)bbec.us
RE: Pre -Qualification Verification
Dear Ms. Kreps:
This letter serves as verification of Pre -Qualification status of your company for bidding
with the City of South Bend. This Pre -Qualification status is effective for twelve (12)
months from the date of this letter. Thereafter you are required to re -submit a complete
application for continuation of pre -qualification status prior to December 31 for the
upcoming calendar year.
A copy of this Verification Letter must be included with even? bid exceeding $150,000
submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified
Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Liz Horvath, Permit Manager
Business Details
BROWN & BROWN GENERAL
Business Name: CONTRACTORS INC
Entity Type: Domestic For -Profit Corporation
Creation Date: 06/02/1960
Principal Office Address: 124 S. ELKHART ST., WAKARUSA, IN,
46573 - 0487, USA
Foreign Legal Name:
Jurisdiction of Formation:
Governing Person Information
BUSINESS INFORMATION
DIEGO MORALES
INDIANA SECRETARY OF STATE
07/11/2023 02:10 PM
Business ID:
194303-158
Business Status:
Active
Inactive Date:
Expiration Date:
Perpetual
Business Entity Repot Due Date:
06/30/2024
TITLE Secretary
NAME TIMOTHY MOREY
ADDRESS 124 S ELKHART ST, WAKARUSA, IN, 46573, USA
TITLE President
NAME Bradley A Romine
ADDRESS 124 S. ELKHART ST., WAKARUSA, IN, 46573, USA
Registered Agent Information
Type: Individual
Name: Bradley A Romine
Address: 124 S. ELKHART ST., PO BOX 487, WAKARUSA, IN, 46573, USA
--- 511MUR: I `JJ`J'
2rown and I rown
G E N E R A L CONTRACTORS INC.
124 S. ELKHART ST.
P.O. BOX 487
WAKARUSA, INDIANA 46573.0487
PHONE: (5741 862.2171 FAX (574) 862.3930
Statement of staffing capabilities: (As of 01/01/2023)
In-house Bradley Romine, President, Project Manager
Todd Marek, Vice President, Project Manager
Tim Morey, Secretary, Project Manager
Daniel Panice, Project Manager
On -site: Eric Romine, Site Superintendent
Adam Loucks, Site Superintendent
Matthew Hilty, Site Superintendent
Steve Francis, Site Superintendent
James Fred, Site Superintendent
Christopher Larimore, Site Superintendent
Brian Paturalski, Site Superintendent
Zach Rasiuk, Site Superintendent
John Timm, Site Superintendent
Labor sources: Carpenter's local 413
Cement finishers local 101
Painters local 91
Management experience of project managers and site superintendents.
Project Managers
Bradley Romine 33 years
Todd Marek 33 years
Tim Morey 34 years
Site superintendents
Eric Romine
25 years
Matt Hilty
24 years
Adam Loucks
24 years
Steve Francis
23 years
James Fred
28 years
Chris Larimore
14 years
Brian Paturalski
25 years
— ti11dGt "l y:39
Arown and I Town
GENERAL CONTRACTORS INC.
124 S. ELKHART ST.
P.O. BOX 487
WAKARUSA, INDIANA 46573.0487
PHONE: (574) 862.2171 FAX: (574) 862.3930
Warranted projects
Project Name Architect Compl. contract amt
North Judson -San Pierre Elementary
Fanning/Howey
6,895,243
North Judson, IN
(2023 completion)
Peru Jr/Sr High School
Barton-Coe-Vilamaa
3,701,422
Peru, IN
(2023 completion)
York Elem School
Barton-Coe-Vilamaa
1,135,843
Middlebury, IN
(2023 completion)
Chamberlain Elem School
Barton-Coe-Vilamaa
1,536,550
Goshen, IN
(2023 completion)
Clugston Apts.
Kil Architecture
2,247,239
Columbia City, IN
(2022 completion)
REES Theatre
SKRM Architecture
2,547,796
Plymouth, IN
(2022 completion)
Baugo Comm Schools kitchen renov
Barton-Coe-Vilamaa
380,432
Elkhart, IN
(2021 completion)
Meadows Edge ES
Fanning/Howey
274,409
Mishawaka, IN
(2021 completion)
LaVille Schools
Viridian
1,661,719
Lakeville, IN
(2021 completion)
John Glenn School Corp.
Barton-Coe-Vilamaa
3,533,529
Walkerton, IN
(2021 completion)
North Webster Public Library
North Webster, IN
(2020 completion)
Juvenile Detention Center
Elkhart, IN
(2020 completion)
Elkhart Area Career Center annex
Elkhart, IN
(2020 completion)
Walt Disney ES exterior renov
Mishawaka, IN
(2020 completion)
Mishawaka Library restroom
remodel
Mishawaka, IN
(2020 completion)
Brown and,l�rown
MKM Architecture 2,145,029
DLZ Indiana 7,505,726
Design/build 3,626,158
Fanning/Howey 1,300,407
DLZ Indiana 172,700
INDIANA/KENTUCKY/OHIO REGIONAL COUNCIL OF CARPENTERS
JOINT
APPRENTICESHIP AND TRAINING FUND
h`
a z.
1095 MARINERS DRIVE
WARSAW, IN 46582
ADMINISTRATION OFFICE
711 Greenwood Springs Drive
Greenwood, IN 46143
Phone:317-807-I112
Fax:317-807-1115
November 17, 2022
Ashland Campus
574 Carpenters Way
Grayson, KY 41143
Phone:606-929-1378
Fax: 502-996-8108
Brown & Brown General Contractors
Indianapolis Campus
124 S. Elkhart Street
711 Greenwood Springs Drive
Wakarusa, IN 46573-0487
Greenwood, 1N 46143
Phone:317-807-1116
Fax: 317-807- l 131
Lafayette Campus 2953 South Creasy Lane To Whom It May Concern:
Lafayette, IN 47905
Phone: 765-447-5959 This letter is in response to a request for verification needed by Brown & Brown for
Pax: 765-447-7676 work to be performed for the City of South Bend.
Louisville Campus
1245 Durrett Lane Brown & Brown regularly employs a number of apprentices affiliated with our
Louisville, KY 40213
Phone: 502-366-8668 apprenticeship program and has done so for more than three years. We are
Fax: 502-366-8678 registered with the United States Department of Labor, Bureau of Apprenticeship and
MerTraining and our registration number is 020 0537. Our program also participates
1565 last? Campus in the Building Trades Associate Degree Program with Iv Tech Community College and
1565 East 701h Court g g g Y Y g
Merrillville, IN 46410 has done so since 1996.
Phone:219-947-3348
Fax: 219-947-1889 Brown & Brown is a bona fide contractor in good standing with the IKORCC JATF and
Muncie Campus Is eligible to employee apprentice carpenters in the future. I have enclosed copies of
4121 East Centennial Avenue our certificates from the United States Department of Labor and from the Indiana
Muncie, IN 47303
Department of Veterans Affairs for GI educational benefits.
65 Phone: 765-298-9U15 288-9p
Fix:765-288-9298
Newburgh Campus If I can be of further assistance, please do not hesitate to give me a call.
5400 Covert Court
Newburgh, 1N 47630 Best regards,
Phone: 8 12-853-93 12
Fax:812-853-9316
Terre Haute Campus
3099 South 6th Sheet Gw �
Terre Haute, 1N 47802
Phone:812-466-7899
Fax: 812-466-9840 Chris Charters
Warsaw Campus Area Coordinator
1095 Mariners Drive IKORCC JATF
Warsaw, IN 46582 Merrillville, Lafayette and Warsaw Campuses
Phone: 574-267-5264
Fax:574-269-1464
II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) _ By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
with the City of South Bend.
(ii) _ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) _ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) _
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) _
List identifying all former business names.
(iii) _
Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5)
years.
(iv) _
Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) _
Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi) _
For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
(vii) _
Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii) _
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service "Department of Treasury's Listing of Approved Sureties" as required in the
bid specifications or contract.
Version 02/23/2022 General Conditions - 13
(ix) _ Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) _ List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
Date: July 25, 2023
(Sign Here)
Bradley A. Romine
(Print Name Here)
Brown & Brown General Contractors, Inc.
(Name of Company)
PO Box 487, 124 S. Elkhart St.
(Address of Company)
Wakarusa
(City)
Indiana
(State)
574-862-2171
(Telephone Number)
Version 02/23/2022 General Conditions - 14
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-1.0
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications.
Project Number: 122-034 Project Name.- Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc -Total Bid Amount: $3,948,000.00 MBE Goal: 3.4%
Page 1 of 1
Name & Address of MBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Proposal
JbL2 Signals and Lighting
Tanner Leibovitz
Materials supplied: light fixtures, generator,
4316 Technology Drive
(574)855-2251
and electrical gear
$124,300.00
South Bend, IN 46628
JbL2 Signals and Lighting
Tanner Leibovitz
Materials supplied: light fixtures, generator,
4316 Technology Drive
(574)855-2251
and electrical gear
$125,000.00
South Bend, IN 46628
Submitted by: � N �0✓�2��G 7_1`%��i�/Z�f/•��
Pint Name Signature Date
Version 09/29/2021
Contractor's Bid for Public Works - 8
CITY OF SOUTH BEND"1
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN �I" '
FORM WBE-1.0
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is
the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications.
Project Number: 122-034 Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc. Total Bid Amount: $3,948,000.00
WBE Goal: 4.5%
Page 1 of 1
Name & Address of WBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Proposal
Submitted by: Bradley A. Romine
Print Name
Signature
Version 09/29/2021 Contractor's Bid for Public Works - 9
July 25, 2023
Date
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN >'
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 122-034 Date: July 25, 2023
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
Contact Person: Bradley A. Romine Telephone: 574-862-2171
Address: PO Box 487, 124 S. Elkhart St.
City: Wakarusa State: IN Zip: 46573
Email: bids@bbec.us
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below':
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: httE://www.in.ggydg[ga/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
%L—
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
1 affirm that I have made good faith efforts to select portions of the contract work to be
performed by MWBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
�j
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
sufficient time for MBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
Q
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 09/29/2021 Contractor's Bid for Public Works - 10
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
—C OVITH 6
G1
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 09/29/2021 Contractor's Bid for Public Works - 11
�pliT%1 pF.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0 7�
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MWBE participation.
Project Number: 122-034 Date: July 25, 2023
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
Contact Person: Bradley A. Romine Telephone: 574-862-2171
Address: PO Box 487, 124 S. Elkhart St.
City: Wakarusa State: IN Zip: 46573
Email: bids@bbec.us
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: htt ://www.in. ov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(httr)://www.in.nnv/irin:;).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate WBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
G/
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
_concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
M
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
sufficient time for WBEs to participate effectively.
1 affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
8
Jines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 09/29/2021 Contractor's Bid for Public Works - 12
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
6411-
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MWBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 09/29/2021 Contractor's Bid for Public Works - 13
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
`\: If ., r
FORM MBE-2.1
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority -owned business meets the MBE qualifications. Attach additional pages if necessary.
PAGE 1 OF 1
Project Number: 122-034 MBE Participation Goal 3.4%
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
By; President July 25, 2023
(Signature) (Title) (Date)
MBE Firm Robert Haines Co. Inc
Owner or Contact at MBE Firm
Telephone: 317-547-5271 Fax: Email: estimating@roberthainesco.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Division 7, damp proofings
RESULTS OF CONTACT WITH THE MBE FIRM: NO response
MBE Firm D.A. Dodd
Owner or Contact at MBE Firm Doug Bourne
Telephone: 219-778-4302 Fax: Email: dougborne@dadodd.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Mechanical
RESULTS OF CONTACT WITH THE MBE FIRM: No response
Version 09/29/2021 Contractor's Bid for Public Works - 14
CITY OF SOUTH BEND �( o
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN\
FORM MBE-2.1
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
woman -owned business meets the WBE qualifications. Attach additional pages if necessary.
PAGE 1 OF 3
Project Number: 122-034 WBE Participation Goal 4.5%
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
By. President July 25, 2023
(Signature) (Title) (Date)
WBE Firm Solid Finish Construction, Inc.
Owner or Contact at WBE Firm Clint Prilaman
Telephone: 574-355-9603 Fax: Email: solidfinish@live.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Excavation
RESULTS OF CONTACT WITH THE WBE FIRM: No response
WBE Firm Dudeck Roofing & Sheet Metal
Owner or Contact at WBE Firm Michael Dudeck
Telephone: 574-234-7912 Fax: Email: michael@dudeckroofing.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Roofing
RESULTS OF CONTACT WITH THE WBE FIRM: Declined to bid
Version 09/29/2021 Contractor's Bid for Public Works - 15
CITY OF SOUTH BEND
a
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN'`:
;2f
FORM MBE-2.1
65
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
woman -owned business meets the WBE qualifications. Attach additional pages if necessary.
PAGE 2 OF 3
Project Number: 122-034 WBE Participation Goal 4.5%
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
By. Z�,�� President July 25, 2023
(Signature) (Title) (Date)
WBE Firm Innovative Painting Concepts
Owner or Contact at WBE Firm Anita Shafer
Telephone: 765-254-1216 Fax: Email: nxcoicp@aol.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Painting
RESULTS OF CONTACT WITH THE WBE FIRM: No response
WBE Firm Circle R Mechanical
Owner or Contact at WBE Firm Paul Kieszkowski
Telephone: 219-787-5566 Fax: Email: bids@circlemechanical.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Mechanical
RESULTS OF CONTACT WITH THE WBE FIRM: No reponse
Version 09/29/2021 Contractor's Bid for Public Works - 15
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
woman -owned business meets the WBE qualifications. Attach additional pages if necessary.
PAGE 3 OF 3
Project Number: 122-034 WBE Participation Goal 4.5%
Project Name: Fire Station #8 Replacement
Bidder: Brown & Brown General Contractors, Inc.
By: ,—z f President July 25, 2023
(Signature) (Title) (Date)
WBE Firm Bellsom Electric
Owner or Contact at WBE Firm Julia
Telephone: 219-554-1100 Fax: Email: julia@bellsom.com
TYPE OF WORK SOLICITED FOR THIS PROJECT: Electrical
RESULTS OF CONTACT WITH THE WBE FIRM: No response
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
Version 09/29/2021 Contractor's Bid for Public Works - 15
SINGE 9939
Arown and I rown
GENERAL CONTRACTORS 1 NC.
124 S. ELKHART ST.
P.O. BOX 487
WAKARUSA, INDIANA 46573.0487
PHONE: (574) 882-2171 FAX: (574) 862.3930
Re: Fire Station #8 7-25-23
To whom it may concern:
We are including a few exclusions because some of our questions were never addressed.
1) An FFE furniture plan was added in per addendum. Nothing on the plan addressed as to who is
supplying or installing these items. We did not include.
2) The plaque on the front of the building. It was never addressed as to what is made from. We
did not include.
Bradley A Ro'minnee
Brown and Brown General Contractors Inc.