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Home My WebLink About01/24/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. Transient Merchant License -Group 2 Promotions, Inc. 1. Location: Century Center 2. Dates/Times: Home Show Boat & Outdoor Show February 8 - 5 p.m. to 8 p.m. February 22 - 5 p.m. to 9 p.m. February 9 - 10 a.m. to 8 p.m. February 23 - 10 a.m. to 8 p.m. February 10 - 12 p.m. to 5 p.m. February 24 - 12 p.m. to 5 p.m. 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: January 10, 2008 B. Regular Meeting: January 14, 2008 3. AWARD BIDS A. Dry Polymer Feed System for DAF Thickening -Project No. 107-087 1. Company: Kaser-Spraker Construction, Inc. 2. Amount: $202,100.00 3. Funding: Capital B. Body Shop Repairs -Pre-Qualification for Future Services 1. Companies: Floyd's Body Shop, Gates Automotive, and Nelund's Body Works 2. Funding: Department Budgets 4. AWARD QUOTATIONS A. Printer/Copier for Billing 1. Company: U. S. Business Systems 2. Amount: $4,658.00 (plus maintenance) 3. Funding: Water Works Capital B. Inserter for Billing 1. Company: U. S. Business Systems 2. Amount: $29,120.00 3. Funding: Water Works Capital C. Procurement of Printed Materials -Project No. 108-008 1. Company: Corporate Graphics Solutions 2. Amount: $41,815.02 plus $90.00/Month Delivery 3. Funding: Water Works General 5. CHANGE ORDER A. Portage Avenue Reconstruction -Project No. 98-74 -Change Order Nos. 1-10 1. Company: Rieth-Riley Construction Co. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Original Contract Amount: $5,297,264.00 a) Change Order No. 1: Increase by $12,625.00 to $5,309,889.00 b) Change Order No. 2: Increase by $199,408.00 to $5,509,297.00 c) Change Order No. 3: Decrease by ($31,800.00) to $5,477,497.00 d) Change Order No. 4: Increase by $8,763.00 to $5,486,260.00 e) Change Order No. 5: Increase by $3,760.25 to $5,490,020.25 f) Change Order No. 6: Increase by $4,433.00 to $5,494,453.25 g) Change Order No. 7: Increase by $4,355.00 to $5,498,808.25 h) Change Order No. 8: Increase by $2,913.00 to $5,501,721.25 i) Change Order No. 9: Increase by $6,802.50 to $5,508,523.75 j) Change Order No. 10: Increase by $770.00 to $5,509,293.75 3. Total Increase Amount: $212,029.75 4. Total Percent of Increase: 4.00% 5. New Contract Amount: $5,509,293.75 6. Funding: LRSA B. South Michigan Street Reconstruction -Project No. 104-024 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $4,881.50 4. Percent of Increase:.002% 5. Change Order No.: 6 6. Increase Amount: $6,862.00 7. Percent of Increase:.002% 8. Original Contract Amount: $2,992,497.73 9. New Contract Amount: $3,052,640.73 10. Funding: INDOT/FHWA 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Caroline Partnership LLC Properties -Project No. 107-079 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($10,000.00) 4. Percent of Decrease: (6.32%) 5. Total Percent of Decrease: (6.32%) 6. Original Contract Amount: $15 8,112.00 7. New Contract Amount: $148,112.00 8. Funding: CIP/Developer B. Miami Streetscapes -Project No. 107-013 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($10,332.90) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Decrease: (8.15%) 5. Total Percent of Decrease: (8.15%) 6. Original Contract Amount: $126,828.50 7. New Contract Amount: $116,495.60 8. Funding: COIT C. Yard Lamppost Program 2007 -Project No. 107-034 1. Company: Trans Tech Electric, LP 2. Change Order No.: Final 3. Decrease Amount: $4,382.00 4. Percent of Decrease: (8.79%) 5. Total Percent of Decrease: (8.79%) 6. Original Contract Amount: $49,845.00 7. New Contract Amount: $45,462.50 8. Funding: COIT 7. CHANGE ORDER AND CERTIFICATE OF SUBSTANTIAL COMPLETION A. Cleveland Road North Well Field -Project No.107-023 1. Company: Casteel Construction 2. Change Order No.: 2 3. Increase Amount: $1,863.40 4. Percent of Increase:.003% 5. Total Percent of Change: (.68%) 6. Original Contract Amount: $537,435.00 7. New Contract Amount: $539,298.40 8. Funding: Water Works Bond B. South Well Field Treatment Plant -Project No. 107-021 1. Company: Henry-CAP Construction 2. Change Order No.: 2 3. Increase Amount: $6,138.63 4. Percent of Increase:.58% 5. Total Percent of Change: (1.63%) 6. Original Contract Amount: $1,040,534.00 7. New Contract Amount: $1,046,672.63 8. Funding: Water Works Bond 8. PROJEC T COMPLETION AFFIDAVIT A. South Bend Police Department New Headquarters and Training Facility and South Bend Fire Department New Headquarters and Central Fire Station -Project No.103- 020A and 103-020B 1. Company: Casteel Construction, Inc. 2. Final Contract Amount: $17,144,497.52 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Bond 9. FINAL INSPECTION AND ACCEPTANCE A. Riverside Trail Phase I -Project No. 105-051 1. Description: Final Inspection and Acceptance for INDOT 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -AGENDA SESSION A. Forty-Eight (48), More or Less, 2008 or Newer Front Wheel Drive Police Patrol Vehicles 1. Funding: Police Department B. Two (2) 2008 3/4 Ton Two-Wheel Drive Pick-Up Trucks 1. Funding: Parks Department Vehicle Capital Budget C. Two (2) 2008 3/a Ton Four-Wheel Drive Pick-Up Trucks 1. Funding: Parks Department Vehicle Capital Budget 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET - AGENDA SESSION A. Eddy Street Commons, Phase II -Parking Garage -Project No. 108-004 1. Funding: TIF Bond 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Maintenance Agreement -Specialty Underwriters 1. Service: Maintenance of City Office Equipment 2. Amount: $33,793.00 3. Funding: Dept. Budgets B. Maintenance Agreement -Herrman & Goetz, Inc. 1. Service: Generator Preventative Maintenance 2. Amount: $5,560.00 3. Funding: Water Works Revenues C. Maintenance Agreement -Perkin Elmer 1. Service: Maintenance of Environmental Services Laboratory Equipment 2. Amount: $28,360.80 3. Funding:0&M D. Proposal - Gripp, Inc. 1. Service: Meter Calibrations 2. Amount: $11,900.00 3. Funding:0&M E. Agreed Order -Indiana Department of Environmental Management 1. Service: Cause No. 06-W-J-3800 F. Service Agreement -Madison Center, Inc. 1. Service: Employee Assistance Program 2008-2010 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount : $96,000.00 3. Funding : Self-Insurance Fund 711 G. Agree ment -Alexander Chemical Corporation 1. Service: Sodium Hypochlorite and Tank Usage for Waste Water Treatment Plant 2. Amount : $1.20/gal up to 2,200 gallons; $1.12/gal over 2,200 gallons 3. Funding :0&M H. Agree ment for Professional Services -The Troyer Group 1. Service: Western Avenue Streetscapes Improvements from Olive Street to Walnut Street -Project No. 107-083 2. Amount : $41,000.00 3. Funding : AEDA TIF I. Propo sal for Co nsulting Services -Lawson-Fisher Associates, P.C. 1. Service: North Falls Church Court Storm Water Improvements -Project No. 108-014 2. Amount : $39,800.00 3. Funding : 2007 Sewer Bond J. Agree ment -The Troyer Group 1. Service: Ironwood Drive/River Avenue Intersection Improvements -Project No. 108-015 2. Amount : $7,500.00 3. Funding : General Fund K. Agree ment - CBM Accounts Services, Inc. 1. Service: Debt Collection Services for Ambulance Accounts 2007-2008 2. Amount : Contingency Fees 3. Funding : Fire Department L. Propo sal for Professional Services -Peerless Midwest 1. Service: Preliminary Design and State Approval for Olive Well 3A Replacement 2. Amount : $14, 500.00 3. Funding : Water Works Capital 13. COMMON WAGE SCALE 2008 A. Description: For Projects costing under $150,000.00 14. STANDARDS FOR DESIGN AND CONSTRUCTION A. Description: Update for Drawing SC-1, Revision for Standard Curb and Modified Curb 15. RECOMMENDATIONS A. Procession - 4th Annual Ride for Kids BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Sponsor: National Task Force 2. Location: On Route as Submitted 3. Date/Time: July 13, 2008 - 8:00 a.m. to 1:30 p.m. 4. Favorable Recommendations B. Procession -Making Strides Against Breast Cancer 1. Sponsor: American Cancer Society 2. Location: Begin at the College Football Hall of Fame North on Michigan Street, East on Northshore Boulevard to the East Race, East Race to West on Jefferson Boulevard, North on Michigan Street to the College Football Hall of Fame 3. Date/Time: October 11, 2008 - 8:00 a.m. to 12:30 p.m. 4. Favorable Recommendations C. Alley Vacation -West Half of the First East/West Alley North of Portage between Leland Avenue and Forest Avenue 1. Sponsor: Near Northwest Neighborhood 2. Favorable Recommendations D. Transient Merchant License Renewal -Shipshewana on the Road 1. Sponsor: 7DL Corporation 2. Location: Century Center 3. Date/Time: February 16, 2008 - 9:00 a.m. to 6:00 p.m.; February 17, 2008 - 10:00 a.m. to 5:00 pm. 4. Favorable Recommendations 16. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 421 South Meade Street 2. All criteria has been met B. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1614 Leer Street 2. All criteria has been met 17. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Imagineering Enterprises, Inc. 1. Location: 1302 West Sample Street 18. SAFETY REPORTS - DECEMBER 2007 A. Central Services 19. MONTHLY AND PERFORMANCE GOALS REPORTS -DECEMBER 2007 A. Central Services BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, January 24, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 20. CERTIFICATES OF INSURANCE A RJ Septic & Excavating, Inc., Osceola, Indiana -Approve through New Insurance Company B. RJ Septic & Excavating, Inc., Osceola, Indiana -Release through Previous Insurance Company 21. BONDS A. Contractor Bonds 1. Weaver Depro Precision Cons. LLC -Approved January 17, 2008 Pursuant to Resolution 100-2000 2. Bama Construction -Release Effective January 17, 2008 22. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 23. PRIVILEGE OF THE FLOOR 24. ADJOURNMENT