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Home My WebLink About07252023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 6, and July 11, 2023 2. OPENING OF BIDS A. Fire Station No. 8 Replacement – Project No. 122-034 1. Funding: PR-00025426 B. 2023 Concrete Repairs – Project No. 123-022 1. Funding: PR-00025459 3. AWARD BIDS AND APPROVE CONTRACTS A. Pure Green Farms Site Improvements – Project No. 121-056 1. Company: C&E Excavating, Inc. 2. Amount: $378,801 3. Funding: PR-00021363 B. 2023 Contractor Paving, Round II – Project No. 123-024 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,940,600; Base Bid Plus Alternate #1 3. Funding: PR-00025457 C. 2023 Brick Spot Repair – Project No. 123-057 1. Company: Acorn Landscaping, LLC 2. Amount: $169,850; Base Bid Only 3. Funding: PR-00025460 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2023 Contracted Microsurfacing – Project No. 123-023 1. Company: National Pavement Maintenance 2. Amount: $97,960; Base Quote 3. Funding: PR-00026138 5. REJECT BIDS AND QUOTATIONS A. Central Services Parking Lot Repairs – Project No. 122-064R 1. Description: Quotes Exceeded Available Budget for Project 2. Request to Requote 3. Funding: PR-00025431 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Northwest Elevated Tank Improvements – Project No. 122-018 1. Company: Viking Industrial Painting, LLC 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($35,500) 4. Percent of Decrease: (2.89%) 5. Total Percent of Change: (3.52%) 6. Final Contract Amount: $1,185,155 7. Funding: PO-0018335 7. PROJECT COMPLETION AFFIDAVITS A. 2021 Demolitions – Project No. 121-036 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $362,670 3. Funding: PO-0014260 B. 2022 Curb and Sidewalk, Round I (Div. 1 & 2) – Project No. 122-001 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $618,546.38 3. Funding: PO-0018048-1 C. Muessel Grove Public Restrooms – Project No. 118-099R2 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $416,803 3. Funding: PO-0019070-1 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. South Well Field - Water Main Extension – Project No. 117-059B 1. Title Sheet 2. Funding: PR-00026362 9. TITLE SHEETS A. 2023 Curb and Sidewalk Program – Project No. 123-001 1. Funding: PR-00025739 10. RESOLUTIONS A. Resolution No. 33-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class James Sweeney’s Firearm CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 B. Resolution No. 34-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Ms. Aladean DeRose’s HP ProBook 640 G5 Laptop C. Resolution No. 35-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Appointment of a Responsible Corporate Officer for the Regulatory Purpose of Reporting Activity Related to Renewable Fuel Standard Program Operated by South Bend Waterworks 1. Description: Appointment of Nancy Clay as RCO D. Resolution No. 36-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: One (1) Property at 534 LaPorte Ave. for the Disposition Process 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Renewal Contract for Towing Services – ASAP Towing & Recovery, Inc. 1. Description: One-Year Extension to Service Agreement for South Bend Police Department for Towing and Storage Services till July 31, 2024 B. Service Exchange Agreement – CASIE Center & St. Joseph Co. Special Victims Unit 1. Description: Renewal of Service Agreement for South Bend Police Department for Investigation Services from January 1, 2023 till December 31, 2028 C. Amendment No. 4 to Owner-Engineer Agreement – Lawson-Fisher Associates P.C. 1. Description: Added Construction Administration and Regulatory Agency Coordination for West Gate Repair Project No. 122-063 2. Amount: $14,800; New Adjusted Total $80,700 3. Funding: PR-00026331 D. Professional Services Agreement – Black & Veatch Corporation 1. Description: Design Services for Wastewater Treatment Plant Dissolved Air Flotation Building Improvements Project No. 123-031 2. Amount: $408,225 (Design), $120,417 (Construction Administration); Total $528,642 3. Funding: PR-00026361 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 E. Exclusive Municipal Sanitary Sewer Easement – 4502 S. Michigan Street LLC 1. Description: Original Easement (Mike’s Carwash) Approved March 14, 2023 Needs to Be Rescinded & Replaced Due to Pipeline Easement Conflicts with Sanitary Sewer Easement Project No. DP22-006 F. Recommendation for Acceptance – Lawson-Fisher Associates 1. Description: Signing of Report of Contract Final Inspection and Recommendation for Acceptance for Coal Line Trail, Phase I Project No. 115-063 12. LICENSES AND PERMITS A. Licenses 1. Type: Renew Public Parking Facility a) Applicant: Smart Park Inc. b) Time: 7:00 a.m. to 7:00 p.m. c) Location: 133 N. Main St. d) Favorable Recommendations 2. Type: New Public Parking Facility a) Applicant: Smart Park Inc. b) Time: 7:00 a.m. to 7:00 p.m. c) Location: 220 W. Colfax Ave. d) Favorable Recommendations/See DCI Comments-Zoning Exception B. Street Closures for Special Events 1. Event: Community Block Party a) Date/Times: August 5, 2023; 8:00 a.m. to 4:00 p.m. b) Location: E. Dubail St. between Fellows St. & S. St. Joseph St. c) Favorable Recommendations 2. Event: Eddy Street Commons Coffee & Cars a) Date/Times: August 12, 2023; 6:00 a.m. to 2:00 p.m. b) Location: N. Eddy St. between Angela Blvd. & Napoleon St. c) Favorable Recommendations 3. Event: Family Fun Color Run a) Date/Times: August 5, 2023; 7:00 a.m. to 1:00 p.m. b) Location: Intermittent Closures W. Western Ave. to Laurel St. to Western Ave. to Chapin St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 4. Event: Fusion Fest a) Date/Times: September 8-10, 2023; 8:00 a.m. to 5:00 p.m. Cleanup on 9/11 till 8:00 a.m. b) Location: E. Jefferson Blvd. between Dr. Martin Luther King, Jr. Blvd. & S. St. Louis Blvd., S. St. Louis Blvd. between E. Jefferson Blvd. & E. Wayne St. c) Favorable Recommendations 5. Event: Malenis 5th Birthday a) Date/Times: August 26, 2023; 8:00 a.m. to 12:00 p.m. b) Location: Dale Ave. between E. Dayton St. & Milton St. c) Favorable Recommendations 6. Event: Neighborhood Rally in the Alley a) Date/Times: August 19, 2023; 3:00 p.m. to 11:00 p.m. b) Location: East/West Alley between N. Notre Dame Ave. & N. St. Peter St. c) Favorable Recommendations 7. Event: Near Northwest Neighborhood Arts Café a) Date/Times: October 1, 2023; 9:00 a.m. to 8:00 p.m. b) Location: California Ave. between Sherman Ave. & Cottage Grove Ave. c) Favorable Recommendations 8. Event: Pop-Up Event a) Date/Times: August 5, 2023; 1:00 p.m. to 7:00 p.m. b) Location: McPherson St. between Napier St. & Western Ave. c) Favorable Recommendations 9. Event: Porch-A-Paloosa a) Date/Times: August 16, 2023; 2:00 p.m. to 11:00 p.m. b) Location: N. Hill St. between Colfax Ave. & Northern Electric Parking Lot c) Favorable Recommendations 10. Event: SBC-5K Peace Run a) Date/Times: August 19, 2023; 7:00 a.m. to 12:00 p.m. b) Location: Intermittent Closures at Notre Dame Ave., Corby Blvd., N Hill St., N. Niles Ave. c) Favorable Recommendations 11. Event: St. Casimir Parish Festival a) Date/Times: September 3, 2023; 6:00 a.m. to 7:00 p.m. b) Location: Dunham St. between Webster St. & S. Walnut St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 13. RATIFY BONDS A. Contractor Bonds 1. Exterior Solution, LLC, Approved effective July 12, 2023 2. Sign Craft Industries, Inc., Approved effective January 19, 2023 3. Blue River Environmental & Restoration, Inc., Released effective August 4, 2023 4. Finer Finish Inc., Released effective August 9, 2023 5. Feitz Masonry LLC, Released effective August 17, 2023 6. Lobito's Roofing LLC, Released effective August 9, 2023 7. Ortiz Construction, Released effective August 3, 2023 8. Ortiz Construction, Released effective August 3, 2023 9. Shamrock Contractors LLC, Released effective August 9, 2023 B. Excavation Bonds 1. Mat Corp of Michiana Inc., Released effective August 1, 2023 2. Rees Yoder dba RL Yoder Excavating, Approved effective July 11, 2023 C. Occupancy Bonds 1. Claudia’s Cleaning Service, LLC, Approved July 17, 2023 2. Exterior Solution, LLC, Approved effective July 12, 2023 3. Rans Custom Building, Inc., Released effective August 11, 2023 4. St. Joseph Co. Public Library, Released effective July 25, 2023 5. Rees Yoder dba RL Yoder Excavating, Approved effective July 11, 2023 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-58780 a) Date: 07/07/2023 b) Amount: $1,478,018.03 2. Claim No.: GBLN-59346 a) Date: 07/07/2023 b) Amount: $1,287,229.28 3. Claim Nos.: GBLN-58537, GBLN-59058, GBLN-59244 a) Date: 07/07/2023 b) Amount: $10,590.33 4. Claim No.: GBLN-59689 a) Date: 07/11/2023 b) Amount: $1,127,121.22 5. Claim Nos.: GBLN-59454, GBLN-59726, GBLN-59748 a) Date: 07/12/2023 b) Amount: $2,546,680.44 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA July 25, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.