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Home My WebLink AboutChange Order No 2 - Coal Line Trail, Phase IIB Proj No. 122-035 - INDOT Milestone Contractors1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 11, 2023 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 2 — Coal Line Trail, Phase IIB — Project No. 122-035 Dear Mr. Hilary: At its July 11, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $23,283.90, bringing the revised contract amount to $3,473,501.03. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Contract No:B -44292 Change Order No.: 002 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 002 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: Upsizing in railing post size due to clearance issues Original Contract Amount $ 3,450,217.13 Current Change Order Amount $ 23,283.90 Percent: 0.675 % Total Previous Approved Changes $ 0.00 Percent: 0.000 % Total Change To -Date $ 23,283.90 Percent: 0.675 % Modified Contract Amount $ 3,473,501.03 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 Change Order No.: 002 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE: DCE: SCE: * DDCM: ($ per Change Order) (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) (Days per Contract) ( 50 SS days) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days) Verbal Approval Required? / N If Y, by -<,, 1'4 ,esgjee Date Issued 04/27/23 Total Change To-Date>5%? Y /PIf Y, Copy to Program Budget Manager Scope/Design Recommendation Y /Pf Y, Referred to Project Manager(PM) Required? Date to PM Date Returned Approval Authority Concurs with PM? Y /&If Y, Concurrence by Date If N,Resolution: Approved Disapproved Resolved by Date LPA Signatures Required? (�/ N If Y, Date to LPA 05/09/23 Date Returned FHWA Signatures Required? Y /�If Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract No:B -44292 INDIANA Change Order No:002 Department of Transportation Contract: B -44292 Project: 2200199 - State: 220019900LC4 Change Order Nbr: 002 Change Order Description: Upsizing in railing post size due to clearance issues Reason Code: CHANGED COND, Constructability Related CLN PCN PLN Item Code Unit Unit Price CO City Comment 0016 2200199 0016 601-03667 LFT 300.000-738.000 C Item Description: RAILING ORNAMENTAL Supplemental Descriptionl: Supplemental Description2: Date:04/26/2023 Page: 3 Amount Change Amount:$-221,400.00 0082 2200199 0082 601-03667 LFT 331.550 738.000 C Amount:$ 244,683.90 Item Description: RAILING ORNAMENTAL Supplemental Description1: Railing change Supplemental Description2: Total Value for Change Order 002 = $ 23,283.90 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The posts needed to be upsized to accept the conduit and the sweeps needed to get the conduit from between both bridge mats and into the post. Originally the posts were 5x5 and they are being upgraded to 5x7. In addition the added size allows for the wires to be connected to the wires from the recessed light fixture in the post via a small access door which was needed to allow for connections and to pull the wire from post to post. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Milestone Contractors North Signed By: G ( ' " Date: 4/26/2023 NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -44292 INDIANA Date:04/26/2023 Change Order No:002 Department of Transportation Page: 4 CITY OF SOUTH BEND, INDIANA BOA RD 1RD OF PUBLIC WORKS OI l� a Elizabeth A. Maradik, President 4'- v Q � Gary A. Gilot, Member lfL Joseph R. Molnar, Vice President Jordan V. Gathers, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: July 11, 2023 SUBMITTED FOR CONSIDERATION PE/S� APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status CONTRACT NO. 1 13-44292-A ! r PROJECT DESCRIPTION (route/ intersection / bridge no(s).) ,I° DATE OF SUBMISSION March 28, 2023 Coal Line Trail over the St. Joseph River CHANGE ORDER REQUEST SUMMARY i Change in Pedestrian Railing Details DESCRIPTION PROPOSED SOLUTION SUMMARY Adjusted Pedestrian Railing NOTE: Upon request from Engineer, enter detailed description on page 2. ............... ONSET DATE OF CHANGE November 1, 2022 ! CHANGE ORDER TYPE 104.02 Changed Conditions COST COST INCREASE / (DECREASE): $ f 23,283 90 The cost adjustment shall include lump sum and/or estimated totaled unit -priced item costs. Attach a separate she11 et of unit price items including item description, unit of measurement, estimated quantity and unit price. CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF COST CHANGE: ❑ 109.03 Altered Quantities ® 109.05(a) Agreed Price ❑ 109.05(b) Force Account ❑ 109.05.02 Delay Costs PROPOSED COST CHANGE INCLUDES: ® Labor IR Material ❑ Equipment ❑ Lease Agreement ❑ Subcontractor IME ADJUSTMENT INCREASE / (DECREASE): (work days) 0 i CHECK APPROPRIATE BOXES PER APPROPRIATE BASIS OF TIME CHANGE: ❑ 108.08(a) Excusable, Non-Compensable ❑ 108.08(b) Excusable, Compensable NOTE: If Compensable, attach details based on 109.05.2(a) Allowable Delay Costs. SUPPLEMENTAL INFORMATION Additional information. CHANGE ORDER ORIGINATION: ❑ INDOT / LPA ®Contractor _.. DOCUMENTS AFFECTED: .-- ❑ Contract Specifications (ref. doc name/no.) ® Contract Plans (ref. doc name/no.) CHANGE ORDER AFFECTS DBE PARTICIPATION: CIiC�C ti@tit ia3 h',lTIEt? fE'X(. Page 35 of 39 ❑ yes ® no (if yes, attach details) Ver. '10.18.18 Company Soil Stabilization - Concrete Breaking - Guardrail - Fencing Milling Subsurface Video Inspection - Full Depth Reclamation q Y J �� f .t' fl ( r i l'1 J: ! I' � �. c nI 9350 East 30th Street Phone: (317) 594-0291 Indianapolis, IN 46229 Fax: (317) 594-0271 24 Hour Contact Information Joe Hile: (317) 697-2774 joe.hile@specialtiescompany.corn Brad Schneider: (317) 502-6246 brad.schneider@specialtiescompany.com Quotation: B-44292-A, Urban Trail - Phase 1113, St. Joseph Co, IN To: MILESTONE CONTRACTORS Date: March 27, 2023 (REVISED - ITEM #16 UNIT PRICE) Description Railing, Ornamental Item _ 16 Quantity 738.00 Units Lft Tax No Unit Price $329.20 Total $242,949.60 Quotation valid for 10 days. cco0rnG Total $242,949.60 Quotation prepared by: SPENCER STORIE Mobile: (317) 450-5407 This is a quotation on the goods named, subject to the conditions noted below: 1. Construction engineering, clearing, staking, grading or earthwork and/or aggregate, and seeding if required, is by others. 2. All traffic control is by others. 3. Item 16: Unit price includes required materials and installation of the Ornamental Railing only. No costs are included for any electrical work required for installation, All required electrical work is to be provided by and performed by others. Upon receipt of subcontract, detailed shop drawings and layout will be forwarded to the contractor. Approved or corrected drawings must be returned before fabrication can begin. Ornamental Railing to be powder coated and galvanized only. 4. Quotation includes one mobilization. Additional mobilizations are $2,000.00 each. 5. No removals are included. 6. Identification and location of any utilities not located through Indiana Underground Plant Protection Services (Holey Moley) are the responsibility of the Prime Contractor. 7. Vac excavation and/or hand digging, if required, are not included. 8. The attached general conditions apply with this quotation. A-,ZA_ .� LOq . _. ___........... 10o p,3 NJ An Equal Opportunity Employer c __7 �'9. )<A� 1, SS— -- cf� �, CHANGE ORDER REQUEST FORM CONTRACT NO. B-44292-A s ATTACHMENT: UNIT PRICE ITEMS DETAIL. Attach or paste a Unit price item detail 4 i yw k$C F k9 t I 4 2 4 4 g� { `t k S i 6 h 3 y� S, }§g 9 S f i 4 z ¢ 3 g� CHANGE ORDER REQUEST FORM CONTRACT NO. B-44292-A ' UPON REQUEST O PROVIDE ADDITDETAILIONAL DATE RECEIVED REQUEST FOR i SUBMITTAL DATE OF ADDITIONAL DETAIL i [Select Date] ADDITIONAL DETAIL DETAILED DESCRIPTION / JUSTIFICATION: [Select Date] (Include location(s), actions of contractor, owner, and other stakeholders, key events and related cause(s), discoveries, discussions, meetings, and effect on the contract if no action is taken. Also include references to key documents attached or available to support this change order request.) The post size was originally called out to be a 5" x 5" x %" steel post and this post is to house a recessed light fixture to illuminate the pedestrian bridge walkway. The plans called for 2" conduit to be ran in the concrete deck and "tee" up under the post for the wire to gain access into the post. The conduit has to have 90 degree bends in it to be able to pull wire from post to post and to turn it up into the post. The conduit was switched to 1.5" conduit and the post had to be changed from 5" x5" to 5" x 7". In addition, the added size allows for the wires to be connected to the wires from the recessed light fixture in the post. There was not access panel shown on the plans and during discussions at the Pre -Construction meeting and subsequent meetings, it was decided that an access hole with a steel plate cover was needed at the base of the post to allow for access to pull wires and make the electrical connections. PROPOSED SOLUTION — ADDITIONAL DETAILS: (Include proposed scope of work, means & methods, materials, equipment, utility relocation required, subcontracted scope and the effect on the contract schedule. Also include references to attached documents including, but not limited to, sketches, calculations, photos, material information, and submittals and meeting minutes.) Increase the size of the post to 5" x 7" and add an access hole and steel cover plate with gasket Contractor: Name: (print) Carl Tungate (signature) NOTE: The Contractor should retain a signed copy of this document for record. Date:3/28/2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/27/2023 Name Rebecca Maenhout Department Division/Bureau a171 MVITIOMW Engineering BPW Date 07/11/2023 Phone Extension 5996 Required Prior to Submittal to Board Legal ❑ Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Agreement Amendment ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑X Change Order No. 2 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: I-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount uired Information I N DOT B-44292 ❑ Yes ® No ❑ If Yes, Approved by Purchasing ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Company B-44292 Coal Line Trail Phase 116 122-035 324-10-102-121-443001--PROJ000018 $23,283.90 Terms of Contract Change Order 2 covers the constructibility related change for to up -size the railin Purpose/Description due to clearance issue. U Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of X❑ Increase $!23,283.90 ❑ Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ❑ ❑ ❑ ❑ ❑ ❑ $ 3,450,217.13 0.675% $ 3,473,501.03 0.675% Dispersal After