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Home My WebLink AboutChange Order No 1 - Coal Line Trail, Phase IIB Proj No. 122-035 - INDOT Milestone Contractors1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 11, 2023 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 1 — Coal Line Trail, Phase IIB — Project No. 122-035 Dear Mr. Hilary: At its July 11, 2023 meeting, the Board of Public Works approved the above referenced Change Order for a material related change using structural concrete E5, there is no cost change with a total amount of $3,450,217.13. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Contract No:B -44292 Change Order No.: 001 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 001 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: SCOPE CHANGES, Material Related Description: Alternate Curing Method for Structural Concrete using E5 Original Contract Amount $ 3,450,217.13 Current Change Order Amount $ 0.00 Percent: 0.000 % Total Previous Approved Changes $ 0.00 Percent: 0.000 % Total Change To -Date $ 0.00 Percent: 0.000 % Modified Contract Amount $ 3,450,217.13 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 001 Page: 2 AE: DCE: SCE: * DDCM: (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) ( 50 SS days) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days) (y)/ N If Y, bye ' � A� �r Date Issued 04/27/23 Y /6)f Y , Copy to Program Budget Manager. Y /of Y, Referred to Project Manager(PM) Date to PM Approval Authority Concurs with PM? Y /(191f Y, Concurrence by LPA Signatures Required? FHWA Signatures Required? Date Returned Date If N,Resolution: Approved Disapproved Resolved by N If Y, Date to LPA 05/09/23 Y / )if Y, Date to FHWA * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Comments: Date _ Date Date Returned Date Returned Contract No:B -44292 INDIANA Change Order No:001 Department of Transportation Contract: B -44292 Project: 2200199 - State: 220019900LC4 Change Order Nbr: 001 Change Order Description: Alternate Curing Method for Structural Concrete using E5 Reason Code: SCOPE CHANGES, Material Related CLN PCN PLN Item Code Unit Unit Price CO Qty Comment 0046 2200199 0046 704-51002 CYS 3,500.000-125.000 C Item Description: CONCRETE, C, SUPERSTRUCTURE Supplemental Descriptionl: Supplemental Description2: 0081 2200199 0081 704-51002 CYS 3,500.000 125.000 C Item Description: CONCRETE C SUPERSTRUCTURE Supplemental Descriptionl: E5 internal cure Supplemental Description2: Date:04/26/2023 Page: 3 Amount Change Amount:$-437,500.00 Amount:$ 437,500.00 Total Value for Change Order 001 = $ 0.00 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation This is a zero dollar change order. Milestone submitted a request to use an Alternate Curing Method for Structural Concrete using E5 Internal Cure per Construction Memo 22-02. Mix option 1 was requested and was approved by USI, City of South Bend and INDOT. This will be utilized for the Concrete C Superstructure. No additional time will be added to this change order. There are no additional consts for the change in the concrete mix design. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Milestone Contractors North signed By: f , i t 16, 4/26/2023 NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -44292 INDIANA Date:04/26/2023 Change Order No:001 Department of Transportation Page: 4 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS 124�4 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member JosepphlR. Molnar, Vice President CJ PY Jordan V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: July 11.2023 SUBMITTED FOR CONSIDERATION PE/S APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/27/2023 Name Rebecca Maenhout Department Division/Bureau Engineering BPW Date 07/11/2023 Phone Extension 5996 Required Prior to Submittal to Board Legal ❑ Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Agreement Amendment ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑X Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: I-1 Other: Required Information Company or Vendor Name INDOT B-44292 ❑ Yes ® No ❑ If Yes, Approved by New Vendor Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name B-44292 Coal Line Trail Phase 116 Project Number 122-035 Funding Source Account No. Amount $0.00 Terms of Contract Change Order 1 covers the material related change for the structural concrete using E5. Purpose/Description There is no cost associated with this change nor is there a time extension. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ 3,450,217.13 Current Percent of Change: New Amount $ 3,450,217.13 Total Percent of Change: Dispersal After Approval Copy Original ❑ ❑