HomeMy WebLinkAboutOpening of Bids - 2023 Brick Spot Repair Proj No. 123-057 - Acorn Landscaping LLCCITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name 2023 Brick Spot
Project No. 123-057
For Bids Due July 11, 2023 at 9:OOam Local Time to bpwbids@southbendin.gov
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
X or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
X
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
X Certification of use of United States Steel Products or Foundry Products.
Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.0]. Also provide Evidence of Good
Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and
X WBE-2.1]. Not required but recommended
X Acknowledge Receipt of _1_ Addendum(s) included with the bid.
X All required additional information is included with the bid.
Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
X This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Acorn
By Authorized Representative: Signature:
Print Name & Title:
Ipff Ritcrhard
Date: 7/7/2023
Version 0912912021 Contractor's Bid for Public Works - 1
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name 2023 Brick Spot Repair
Project No. 123-057
For Bids Due July 11, 2023 at 9:00am Local Time to bpwbids@southbendin.gov
PART
(Must be completed for all bids. Please type or print)
Date: 7/7/2023 Bidder (Firm): Acorn Landscaauinn LLC
Address: 3680 W. Sample St
City/State/Zip: South Bend, IN 46619 Telephone Number: ( 574 ) 288-6950
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
2023 Brick Spot Repair -Project # 123-057
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
and dated 6/12/2023 for the sum of (enter the Total Bid as shown on the Proposal)
One hundred seventy nine thousand eight hundred fifty dollars & 0 cents ($ $179 850.00 )
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specked in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by t 'ty of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sh wn o a separate attachment.
By IY /
(Signature)
J Ritschard
(Printed Name of Perron Signing)
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
ACCEPTANCE
day of
20
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Murray L. Miller, Member Attest: Theresa Heffner, Clerk
Version 09/29/2021 Contractor's Bid for Public Works - 2
BIDIPROPOSAL
CITY OF SOUTH BEND
Project Name: 2023 Brick Spot Repair
Project Number: 123-057
For Bids Due: July 11, 2023 at 9:00am Local Time to bpwbids@southbendin.gov
Contractor Name:
BASE BID
Item
Description
Quantity
Unit
Unit Price
Total Amount
No.
1
MAINTENANCE OF TRAFFIC
I
LS
$12,700.00
$12,700.00
2
BRICK PAVEMENT, REMOVE AND
310
SY
$385.00
$119,350.00
REPLACE
3
CURB, REPLACEMENT
158
LF
$125.00
$19,750.00
4
CONCRETE CURB RAMP,
27
SY
$550.00
$14,850.00
REPLACEMENT
5
i STRUCTURE ADJUSTMENT
4
EA
$800.00
$3,200.D0
BASE BID TOTAL $169,850.00
ALTERNATE#1
Item
Description
Quantity
Unit
Unit Pnce
Total Amount
No.
1
PALLETIZE BRICK
200
SY
$40.00
$8,000.00
2
TRANSPORT PALLETS
20
EA
$100.00
$$2,000.00
Bidder (Firm):
Address:
City/State/Zip:
ALTERNATE #1 TOTAL $10,000.00
Acorn Landscaping, LLC
3680 W Sample Street
South Bend, IN 46619 Telephone Numbed—( 574-292-6519
By
(Signature)
Je ey Ritschard
(Printed Name of Person Signing)
Version 09/29/2021 Contractor's Bid for Public Works - 7
THE AMERICAN INSTITUTE OF ARCHITECTS
AIA Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, THAT WE Acom Landscaping LLC
3680 West Sample Street South Bend, IN 46619
as Principal, hereinafter called the Principal, and Employers Mutual Casualty Company
P.O. Box 712 Des Moines, IA 50306-0712
a corporation duly organized under the laws of the State of IA
as Surety, hereinafter called the Surety, are held and firmly bound unto Division of Engineering
227 W. Jefferson Blvd. South Bend, IN 46601
as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Amount Bid
Dollars ($ 5% ),
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for 2023 Brick Spot Repair
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with
the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt
payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith
contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise
to remain in full force and effect.
Signed and sealed this 11th day of July 1 2023
G'7
Cad Dohn, Jr
Surety Phone No. 515-280-2511
ALA DOCUMENT A310 • BID BOND • AIA • FEBRUARY 1970 ED. • THE AMERICAN
INSTITUTE OF ARCrITEC"V% 1735 N.Y. AVE., N.W, WASHINGTON, D.C. 20006
G-23208-B ss.
STATE OF Illinois
COUNTY OF Cook
I, Laura Priester Notary Public of Cook County,
in the State of Illinois , do hereby certify that Carl Dohn Jr.
Attomey-in-Fact, of the Employers Mutual Casualty Company
who is personally known to me to be the same person whose name
subscribed to the foregoing instrument, appeared before me this day in person, and
acknowledged that he signed, sealed and delivered said instrument, for and on behalf of the
Employers Mutual Casualty Company
for the uses and purposes therein set forth.
is
Given under my hand and notarial seal at my office in the City of Palatine
in said County, this 11th day of July A.D., 2023
Notary Public Laura Priester
My Commission expires: May 13, 2025
e OFFICIAL SEAL
IJ\UFtA PRIESTER
NOTARY PUBLIC, STATE OF ILLINOIS
Lly Commission Expves 5113125
/EMC
P.O. Box 712 • Des Moines, Iowa 60306-0712 INSURANCE
CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY -IN -FACT
KNOW ALL MEN BY THESE PRESENTS, that:
1. Employers Mutual Casualty Company, an Iowa Corporation
2. EMCASCO Insurance company, an Iowa Corporation
3. Union Insurance Company of Providence, an Iowa Corporation
4. Illinois EMCASCO Insurance Company, an Iowa Corporation
5. Dakota Fire Insurance Company, a North Dakota Corporation
6. EMC Property & Casualty Company, an Iowa Corporation
hereinafter referred to severally as "Company" and collectively as "Companies", each does, by these presents, make, constitute and appoint
Carl Dohn, Jr.
its true and lawful attomey-in-fact, with full power and authority conferred to sign, seal, and execute the following Surety Bond:
Surety Bond Number: Bid Bond
Principal : Acorn Landscaping, LLC
Obligee City of South Bend, Department of Public Works, Division of Engineering
and to bind each Company thereby as fully and to the same extent as 3 such instruments were signed by the duty authorized officers of each such Company, and all
of the acts of said attorney pursuant to the authodty hereby given are hereby ratified and confirmed.
AUTHORITY FOR POWER OF ATTORNEY
This Power-of-Attomey is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at the
first regularly scheduled meeting of each company duly called and held in 1999:
RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have
power and authority to (1) appoint attomeys-in-tact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds
and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof; and (2) to remove any such attorney-m-fact at any time
and revoke the power and authority given to him or her. Attomeys-in-fact shall have power and authority, subject to the terms and limitations of the power-of-atomey
issued to them, to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizanoes, contracts of
indemnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney -in -fad shall be fully and in all respects binding upon
the Company. Certification as to the validity of any power-of-attomey authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all
respects binding upon this Company. Thefacsinule or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon
a certified copy of any power -of -attorney of the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed.
IN WITNESS THEREOF, the Companies have caused these presents to
19" day of September, 2022.
Seals
a.x.......,• .••�,coM...;..
SEAL,,€; 1863"'0- `23`79536
e SEAL zit:' aSEALi_'i SEAL Eg`
1r KATHY LAV®Na7N
DOE
LOenaNrrbn IMnLr Ta
IMF M`AV-
each by theiroKcers as shown, and the Corporate seals to be hereto affuredlhis
R. Jean, r sitlenl &CEO
npany 1 C airman, President
of Co antes 2, 3, 4, 5 & 6
Todd Strother,ExecutNe Vice President
Chief Legal Officer & Secretary of
Companies 1, 2, 3, 4, 5 & 6
On this 19e day of September, 2022 before me a Notary Public in and for the State of Iowa,
personally appeared Scott R. Jean and Todd Strother, who, being by me duty swum, did
say that they are, and are known to me to be the CEO, Chairman, President, Executive Vice
President, Chief Legal Officer and/or Secretary, respectively, of each of the Companies
above; that the seals affixed to this instrument are the seals of said corporations; that said
instrument was signed and sealed on behalf of each of the Companies by authority of their
respective Boards of Directors; and that the said Scott R. Jean and Todd Strother, as such
officers, acknowledged the execution of said instrument to be their voluntary act and deed,
and the voluntary act and deed of each of the Companies.
My Commission Expires October 10, 2025.
d
Notary Pubile in and for the State 07 Iowa
CERTIFICATE
I, Ryan J. Springer, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the Companies, and
this Power of Attorney issued pursuant thereto on 1 V day of September, 2022, are true and correct and are still in full force and effect
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 11th day of July 2023
Vice President
I..* m_om nnnnnnn_n,e nnnnn nnn ccc nnnnnn "Fnr verinnntlnn of the authentictty or the Power of AttorneV you may call (515) 345.7M.'
CITY OF SOUTH BEND LAMES MUELLER, MAYOR
DEPARTMENT OF PUBLIC WORKS
ERIC HORVATH, DIRECTOR
February 2, 2023
Andrea Ritschard
Acorn Landscaping
info c ,acornlandscaners.com
RE: Pre -Qualification Verification
Dear Ms. Ritschard:
This letter serves as verification of Pre -Qualification status of your company for bidding
with the City of South Bend. This Pre -Qualification status is effective for twelve (12)
months from the date of this letter. Thereafter you are required to re -submit a complete
application for continuation of pre -qualification status prior to December 31 for the
upcoming calendar year.
A copy of this Verification Letter must be included with every bid exceeding $150,000
submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified
Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely.
,cj
Liz Horvath, Permit Manager
3680 W. SavKple St., Soutti Oevtd, IN 4661q
January 19, 2023
City of South Bend
Public Works Dept.
227 W. Jefferson Blvd.
South Bend, IN 46601
RE: Renewal of Pre -Qualification as a Bidder
Hello,
Our pre -qualification is up for renewal as of February 22, 2023. 1 have attached a copy of the current
Pre -Qualification verification letter and enclosed our checklist with all supporting documents.
Please review and let me know if you have any questions. We have updated our company email to
info@acornlandscapers.com if you need to reach our office via email. Thank you in advance for your
help in this matter.
Sincerely,
Andrea Ritschard
Office Manager
Attachment & Enclosures
Phone 574-288-6450 Fax: S74-28q-].096
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name
Project No. j a 1- O 5%
For Bids Due 7-v 1 4 \\ -Q
Contractor Name: ► it
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
K you are a pre -qualified bidder, complete Section I only.
If you are not a pre"quallfied bidder, complete Section II only.
Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 1059448 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing. on a form provided by the City ('Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 3151 for the upcoming calendar year, or within twelves (12) months of obtaining Pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "prequalified' standing within the time prescribed above shall result in automatic removal
ng year, or immediately following the twelve (12) months
of the designation, effective January 1 of the followi
of pre -qualified standing. permitted to bid on City public works
However, the "removed' contractor or subcontractor shall still be
Projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bid r,
Iaddinal nquirire bidder's currentinformationification of any nd prevl us cust mers regardless of pre -qualified standingdom
es of t
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6 54 of the Responsible Bidding
Ordinance. The past -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ('Disclosed Subcontrector(s)') to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal forth known as WH-347 or a osimilard Certified form weekpayry basis,
submitted within 10 days after the end of each bi-weekly pay per
iod.
shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timety submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right
City
utilize all information provided in the contractor's submission and any information obtained by
the through its own independent verification of the information provided by the contractor.
PRE -QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) By checking this box, I hereby acknowledge that I am a pre
�ualfied bidder with
the City of South Bend and that I have met the pre -qualification requirements within
the last twelve (12) months. A copy of my Pre -Qualification verification letter
/ is attached.
By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachment .
(0 Indiana Secretary of State's on-line records (is. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
/ proprietors or partnerships).
Statement on staffing capabilities, including labor sources. This statement
ffi
indicates and ensures I have sufficient employees on staff to complete the work. It
outlines how I intend to meet the staffing needs of the work.
List of projects of similar size and scope of work performed in all areas, including
j the State of Indiana, within the last three (3) years.
ing
(iv) _ For every project, submit evidence of participation in apprenticeship and rachinare
programs, applicable to the work to be performed on the project,
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or Its successor organization.
II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) _ By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
with the City of South Bend.
(ii) _ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) _ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i)
Indiana Secretary of State's on-line records lie. Business verification) dated within
_
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) _
List identifying all former business names.
agency any violations of federal
(iii) _
Any determinations by a court or governmental
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Acts, within the preceding five (5)
Act (OSHA), or federal Davis -Bacon and related
(iv) _
years.
Statement about staffing capabilities, including labor sources. This statement
employees on staff to complete the work I
indicates and ensures I have sufficient
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) _
Statement that individuals who will perform work on the public work project on my
or as an independent contractor
behalf will be properly classified as an employee
(vi)
under all applicable state and federal laws and local ordinances.
For every project, submit evidence of participation in apprenticeship and training
_
programs, applicable to the work to be performed on the project, which are
the United States Department of Labors Office of
approved by and registered with
(vii)
Apprenticeship, or its successor organization.
copy of a written plan for employee drug testing that covers all of my employees
and meets or exceeds the
who will perform work on the public work project
(viii)
requirements set forth In IC 4-13-18-5 or IC 4-13-18-6.
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
_
Service "Department of Treasury's Listing of Approved Sureties' as required in the
bid specifications or contract.
(ix) _ Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) _ List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
(Sign,
(City)
1104 Ong
(State)
05,0
(Telephone Number)
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
DEPARTMENT OF PUBLIC WORKS
ERIC HORVATH, DIRECTOR
February 23, 2022
Andrea Ritschard
Acom Landscaping
info acornlandscapers.com
RE: Pre -Qualification Verification
Dear Ms. Ritschard:
This letter serves as verification of Pre -Qualification status of your company for bidding
with the City of South Bend. This Pre -Qualification status is effective for twelve (12)
months from the date of this letter. Thereafter you are required to re -submit a complete
application for continuation of pre -qualification status prior to December 31 for the
upcoming calendar year.
A copy of this Verification Letter must be included with every bid exceeding $150,000
submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified
Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
ll~at'
Liz Horvath, Permit Manager
State of Indiana
Office of the Secretary of State
CERTIFICATE OF EXISTENCE
To Whom These Presents Come, Greeting:
I, DIEGO MORALES, Secretary of State of Indiana, do hereby certify that I am, by virtue of the laws of
the State of Indiana, the custodian of the corporate records and the proper official to execute this
certificate.
I further certify that records of this office disclose that
ACORN LANDSCAPING, LLC
duly filed the requisite documents to commence business activities under the laws of the State of
Indiana on February 14, 2000, and was in existence or authorized to transact business in the State of
Indiana on January 05, 2023.
1 further certify this Domestic Limited Liability Company has filed its most recent report required by
Indiana law with the Secretary of State, or is not yet required to file such report, and that no notice of
withdrawal, dissolution, or expiration has been filed or taken place. All fees, taxes, interest, and
penalties owed to Indiana by the domestic or foreign entity and collected by the Secretary of State
have been paid.
In Witness Whereof, I have caused to be affixed my
signature and the seal of the State of Indiana, at the City
of Indianapolis, January CIS, 2023
Z)iejw fllo4l�
DIEGO MORALES
SECRETARY OF STATE
2000021800214 / 20232946495
All certificates should be validated here: https://bsd.sos-in.gov/ValidateCertificate
on February 04,023.
3680 W. Sample St., South Bend, IN 46619
January 19, 2023
City of South Bend
Public Works Dept.
227 W. Jefferson Blvd.
South Bend, IN 46601-1830
RE: Staffing capabilities - Bidder Pre -Qualification
Hello,
Acorn Landscaping LLC maintains a core labor staff of approximately 6--7 employees year round. During
peak landscaping season additional staff are hired to bring the total to approximately 12-18 as needed
for various jobs. We locate candidates from employee referrals, walk-in applicants, recruitment from
the South Bend Schools Building Trades program, as well as contact with, and assignment from, the local
Laborers Union hall.
Let me know if you have any questions. Thank you.
Sincerely,
i
Jeff Ritschard
Phone: 574-285-6950 Fax: S-74-289-W96 Mobile: 574-292-6519
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Repair of brick streets in South Rend
Centennial Park
Demolition, excavation, grading, landscaping
Plaza Park
Demolition, excavation, grading, landscaping
AEP substation
Fine grading, brick installation
Juday Creek wastewater treatment plant
Trees, plants, seed, sod, fine grading
Lawn repair of boring work and ruts
AT&T -miscellaneous locations
INDIANA LABORERS' TRAINING TR UST FUND
David A. Frye
Secretary-T►easarer
JerryJ Bolk
Chris Brickey
Ricky Henson, Jr.
Ramon Mendoza, Jr.
Brian Short
P.O. Box 758 - Bedford, Indiana 47421
(912)279-9751
January 13, 2023
To Whom It May Concern:
Sean Coakley. Director
John P. Brown
cheirvoae
Kelly Abel
Michael Ferrara
Stan Meyer
Nick Timmerman
Jinn Wiseman
FAX: (812) 279-5W
Toll Free (800) 7424086
This letter is to confirm that "Acorn Landscaping LLC" is a signatory contractor in good
standing with the Indiana Laborers' Training Trust Fund.
The above -mentioned company is a participant in the Joint Apprenticeship and Training
Committee through this Union and has been an active participant in good standing for each of the
past five plus consecutive years, and is currently eligible to use our apprentices on a project.
Further, our organization's program is approved by the U.S. Veterans Administration to
participate in the GI educational benefits program. A copy of our approval letters are attached
along with the collective bargaining agreement stating the ratios of Journey workers to
Apprentices; which is one (1) Apprentice for every five (5) Journey workers and thereafter may
not employ more that (1) Apprentice for every (3) journey workers.
Sincerel}
Sean Coakley, /
Director
SC:ap
www+. indianalaborerstraining. org
,,'`\ /& 1
Suresu of Ajjvrentireoliip and Graining
Tertifttate of &!ptra#on
INDIANA LABORER'S TRAINING TRUST FUND
BEDFORD, INDIANA
for the trade classification of CONSTRUCTION CRAFT LABORER
,Weyislered as parl of the Xalionaf ✓`Jpprenlicesliip J royram
in accordance wA6 lEie basic slandards of apprenficeskp
es1a61sA6iedby tie ciecrelary o�Ga6or
`ft
'raw 1 �,--
December 14, 1995
W.
IN040-0528
,' y.A.1 as X.
STATE OF INDIANA
DEPARTMENT OF VETERANS AFFAIRS
STATE APPROVING AGENCY
402 WEST WASHINGTON STREET ROOM W-469
INDIANAPOLIS, INDIANA 46204.2738
Jeremy Brewer
Apprenticeship Coordinator
Indiana Laborers Training Trust Fund -Apprenticeship
439 Patton Hill Rd.
Bedford, IN 47421
Dear Jeremy Brewer,
Eric Holcomb, Governor
James M. Brown, Director
January 9, 2019
The Indiana State Approving Agency conducted a supervisory visit on 01/8/2019 at Indiana
Laborers Training Trust Fund -Apprenticeship. The purpose of the visit was to provide training to
the Certifying Officials and review enrollment certifications, record retention and reporting
procedures.
The organization demonstrated proper record maintenance and record maintenance and reporting
procedures. During the visit, we discussed the importance of reporting hours on a monthly basis,
good record keeping techniques, and how to report a leave of absence or completion via VA Form
22-1999b. We also updated the Certifying Officials via VA Form 22-8794, work processes, and
wage scale.
If you need any assistance or have any questions regarding this technical visit please contact me
directly at tgriflm@dva.in.gov or (317) 232-3916, Thank you for the courtesy extended during my
visit. The education and training opportunities that your organization continues to provide veterans
and their dependents are appreciated.
Sincerely,
�$ —
Tamqua Griffin
Program Director
Phone (317)-234.60& Toil Free (600)-400-4320 Fax (317)-234-8744
STATE OF INDIANA
DEPARTMENT OF VETERANS AFFAIRS
STATE APPROVING AGENCY
402 WEST WASHINGTON STREET ROOM W469
INDIANAPOLIS. INDIANA 46204-2736
Jeremy Brewer
Apprenticeship Coordinator
Indiana Laborers Training Trust Fund -Apprenticeship
439 Patton Hill Rd.
Bedford, IN 47421
Dear Jeremy Brewer,
Eric Holcomb, Govemor
dames M. Brown, Director
January 9, 2019
This will acknowledge receipt of your updated Wage Scale for the Construction CraitLaborer 1egra
offered by Indiana Laborers Training Trust Flmd-Apprenticeship. The State ApprovingAgency
ed
the document as listed below:
Wage Scale: Construction Craft Laborer
FACy"TY CODE: 30004114
To the best of my knowledge Indiana Laborers Training Trust fund -Apprenticeship does not utilize erroneous
or misleading advertisement, either by actual Statenieatt, omission, or intimation. his understood er Indiana
Laborers Training Trust Fund -Apprenticeship that they will maintain a complete record of all advertising
utilized by or on behalf of the Indiana Laborers Training Trust Fund -Apprenticeship in regards to their
training programs during the preceding 12 months. Indiana Laborers Training Trust Fund-Apptentieesbrp's
advertising will be available for review by any and all future supetw3sory' by the SAA or the U.S.
Department of Veteran Affairs. grated
Please Review the entire packet for content and accuracy. Approval isn p�uant to the provisions of
Title 38, U.S. Code 3687, with an effective date of April 1, 2018.
If you have any questions, please feel free to give me a call at 317-23d2-h3a91 a great damor email e at
tgriffin@dN,&in.gov. Thank you for what you do for our Veterans, '
Sincerely,
Taniqua Griffin
program Director
State Approving Agency
Cc: VARO/ELR
APP%V"Zc.
14,
HOUR 19
STATE OF INDIANA
DEPARTMENT OF VETERANS AFFAIRS
STATE APPROVING AGENCY
402 WEST WASHINGTON STREET ROOM W-469
INDIANAPOLIS. INDIANA 46204-2738
Jeremy Brewer
Apprenticeship Coordinator
Indiana Laborers Training Trust Fund -Apprenticeship
439 Patton Hill Rd.
Bedford, IN 47421
Dear Jeremy Brewer,
Eric Holcomb, Governor
Jame6 M. Brown. D7ector
January 9, 2019
This will acknowledge receipt of your revised Work Processes for the Construction Craft
Laborer program offered at Hoosier EnergY, located in Bedford, Indiana- The State Approving
Agency has reviewed the document as listed below:
Construction Craft Laborer
4,000-7800 hours 47-2061.00
FACILITY CODE: 30004114
To the best of my knowledge Indiana Laborers Training Trost Fund -Apprenticeship does not utilize
erroneous or misleading advertisement, either by actual statement, omission, or intimation- It is understood by Indiana Laborers Training Trust Fund -Apprenticeship that they ` a
complete record of all advertising Utilized by. or on behalf of the company m regards to their trannng
programs during the preceding 12 months. The company's advertising will be available for review
by any and all future supervisory visits by the SAA, or the U.S. Department of Veteran Affairs.
This approval is made pursuant to and under the provisions of Title 38, U. S. Code 3687, with an
effective date of January 8, 2019.
If you have any questions, please contact me at 317-232-3916.
Sincerely,
Taniqua Griffin
Program Director
State Approving Agency
CC:VARO/ELR
11'00.O
0
✓'y O`FO
9
�'19
-r/
Phrme (317)-234-6062 Toll Flea (800)-4004520 Fax (3i7)-234.8744
'you Tit a
1316 COUNTY -CITY BUILDING 1 PHONE 374/ 235.9251
227 W. JUMRSON BOULEVARD — Q PAX 57V 233.9171
SOUTH BEND. INDIANA 46601-1830 '+y °�"�'"' „ k TDD 5741233.3367
160
CITY of SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name:
Project No.:
June 26, 2023
All Planholders
Theresa Heffner, Clerk, Board of Public Works
Addendum Number: 1
2023 Brick
123-057
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: % / a. S-
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
Date:
LLC
Apprentice Status Report By Indenture Date
Approntices Indentured Oew"n 1112017 And 51132020
Apprentice Program: IN2
Year APercentage
2017
293
3238 %
2018 Active
3
0.34 %
Active Duty
47
5 38 %
Adv. t0 #wmeyman
3
0.34 %
Deceased
5
Graduated
10
1.14 %
Inactive
2
0.23 %
7aumeyman
4
0.46 %
Med. Susp.
is
1.72 %
Reinstate
g
0.92 %
Suspended
462
C7PA %
Terminated
Voluntary withdraw
Total Indentured
874
Apprentice Status Report By Indenture Date
Apprentices IndoMured Bebuen 1/1/2017 Ard 5/1342M
ApprwMw prop*: IN2
Year Appnnitice Sbtus APpmnft" Pement "
2019
2020
Attive
641
65.47 %
Adv. to Journeyman
28
2.86 %
Deo*NW
3
0.31 %
Graduated
1
0.10 %
[nadIve
11
1.12 %
Journeyman
13
1.33 %
Med. Susp.
2
0.20 %
Reinstate
29
2.96 %
Suspended
4
0.41 %
Terminated
201
20.53 %
Voluntary withdraw
4.70
Total Indentured 979
Active
75a1,22
Med. Susp.
1Reinstate
Terrinated
TotalIndentured 82
2d 2
ProlesWednes?aY. May 13. 2020
Apprentice Status Report By Indenture Date
Apprentices Indentured BGMW 11112020 And 12131riM
Apprwmw program: IN2
Year AppnMice $alas APM°°Nus Pera�t+�
2020
age r of t
Prmtea. Tuesday. January 12. 2021
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an erplanadon to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF n O, )
) SS:
COUNTY )
The undersigned Contractor, being duly swam upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Version 09/29/2021 Contractor's Bid for Public Works - 4
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the )`Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the
City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee
or applicant for employment in the performance of a City contract with respect to hire, tenure, terms,
conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting
or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender
identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the
work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions will consider the Contractor's good faith efforts to obtain participation by those
subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE;
however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts,
Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the
Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding
of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City
contract for a period of one (1) year from the date of such determination, and such determination may also
be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 09/29/2021 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
ss»
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this --� day of14, 2093
i4CoYh �ariACwInC� LLC
(Fim)
Stephsnie Humphreys
Sign f Contractor/Bidder or Its Agent
Noury Pt.tJo Seel Suu of Intliantt
St. County
111211
i 1
IC ad lM
EXPIM
My Cemmlulpn Erplree 11r[1@0I9
y Commission
Prin d Name and Title
Subscribed and sworn to before me this da f u ul 2
My Commission Expires aE pI
Notary blic
County of Residence (CM,
Version 09/29/2021 Contractor's Bid for Public Works - 6
CITY OF SOUTH BEND rl
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-1.0•
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications.
Project Number:
Bidder:
123-057 Project Name: 2023 Brick Spot Repair
Total Bid Amount:
MBE Goal: 0%
Page of
Name 8 Address of MBE
Primary Contact Person
(Name/retephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
BidlPro osal
NA
Submitted by:
Jeffrey Ritschard
Print Name
Version 0912912021 Contractor's Bid for Public Works - 8
7/8/2023
Date
Yiii ->
—Iwlt
CITY OF SOUTH BEND
"- !?p
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
`Y -
FORM WBE-1.0
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is
the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications.
Project Number:
Bidder:
123-057 Project Name: 2023 Brick
Total Bid Amount:
WBE Goal: 0%
Page of
Name &Address of WBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Proposal
NA
Submitted by:
Jeffrey Ritschard
Print Name
C1 7/8/2023
Sig9wDate
Version 09/29/2021 Contractor's Bid for Public Works - 9
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6/28/2023
Department Public
Name Scott
BPW Date 7/11/2023 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney ® Attorney Name Michael Schmidt
Dept. Attorney ❑ Attorney Name
Purchasing ❑ Mickey Low
Check the Appropriate Item Type — Required. for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
® Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
❑ Other: ❑ Ease./Encroach
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
❑ Yes ❑ If Yes, Approved by Purchasing
❑ No
E] MBE
❑ WBE Completed E-Verify Form Attached ❑❑ Nos
2023 Brick Snot Repair
123-057
Economic Development
408-06-602-503-43 6008
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase
Decrease
Increase
Decrease