HomeMy WebLinkAbout07062023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2023 – 10:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1
1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 22, and June 27, 2023
2. OPENING OF BIDS A. Pure Green Farms Site Improvements – Project No. 121-056 1. Funding: PR-00021363 B. 2023 Contractor Paving, Round II – Project No. 123-024
1. Funding: PR-00025457
C. 2023 Brick Spot Repair – Project No. 123-057 1. Funding: PR-00025460 3. OPENING OF QUOTATIONS
A. 2023 Contracted Microsurfacing – Project No. 123-023
1. Funding: PR- B. Central Services Parking Lot Repairs – Project No. 122-064R 1. Funding: PR-00025431
4. OPENING OF QUALIFICATIONS
A. Wastewater Treatment Plant CSO Tank RFQ Guaranteed Savings Contract – Project No. 121-071-A 1. Funding: PR-00025615
5. AWARD BIDS AND APPROVE CONTRACTS
A. Southeast Park Playground Resurfacing – Project No. 123-043 1. Company: Sinclair Recreation 2. Amount: $261,000 3. Funding: PR-00024809
6. REJECT BIDS AND QUOTATIONS A. Angela Blvd. Roadway Improvements – Project No. 122-059 1. Description: Bids Exceeded Available Budget for Project 2. Request to Re-Advertise and Rebid
3. Funding: PR-00024760
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2023 – 10:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2
7. CHANGE ORDERS A. Coal Line Trail, Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation, Milestone Contractors
North, Inc.
2. Change Order No.: 1 3. Description: Material Related Change for Structural Concrete using E5 4. Contract Amount: $3,450,217.13; No Cost Change 5. Funding: PO-0023558
B. Coal Line Trail, Phase IIB – Project No. 122-035
1. Company: Indiana Department of Transportation, Milestone Contractors North, Inc. 2. Change Order No.: 2 3. Increase Amount: $23,283.90
4. Percent of Increase: .675%
5. Total Percent of Change: .675% 6. Revised Contract Amount: $3,473,501.03 7. Funding: PO-0023558 C. LaSalle Avenue Streetscape – Project No. 122-013R
1. Company: Milestone Contractors North, Inc.
2. Change Order No.: 1 3. Increase Amount: $159,818 4. Percent of Increase: 2.82% 5. Revised Contract Amount: $5,815,178.32
6. Funding: PO-0023705
D. 2022 Contractor Paving, Round III – Project No. 122-048 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $13,380.75; Additional Twenty-Eight (28) Days
4. Percent of Increase: 0.58%
5. Total Percent of Change: 1.51 % 6. Revised Contract Amount/Completion Date: $2,301,706.75; July 28, 2023 7. Funding: PO-0020444
8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Cleveland Rd. & Ameritech Dr. Intersection Improvements – Project No. 122-049 1. Title Sheet 2. Funding: PR-
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2023 – 10:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3
9. RESOLUTIONS A. Resolution No. 30-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the
Disposal of Unfit and/or Obsolete Property
1. Description: Retirement of Firefighter David Scott’s Helmet and Boots B. Resolution No. 31-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the acceptance of the Preliminary Engineering Report
1. Description: Accepting the Preliminary Engineering Report for the Fellows
Booster Pumping Station Replacement and the Lead Service Line Replacement Program for Drinking Water State Revolving Fund C. Resolution No. 32-2023 A Resolution of the City of South Bend, Indiana Board of Public Works For State
Revolving Fund Program Signatory Authorization
1. Description: Naming Eric C. Horvath, Director of Public Works the Signatory for the Indiana Finance Authority/Drinking Water State Revolving Fund projects
10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Amendment No. 1 to Owner-Engineer Agreement – Lawson-Fisher Associates P.C. 1. Description: Finalize Scope for Mishawaka Ave. Streetscape Project No. 121-072
2. Amount: Decrease ($6,767.67); New Adjusted Total $99,232.33
3. Funding: PO-0013618 B. Professional Services Agreement – M/E Design Services 1. Description: Engineering Services for Replacement of Industrial Water Softener at Century Center Project No. 123-041
2. Amount: $11,500
3. Funding: PR-00026005 C. Professional Services Agreement – Jones Petrie Rafinski Corp. 1. Description: Engineering Services for Plans for Renovation and Expansion of Four Winds Field Project No. 123-046
2. Amount: $849,525
3. Funding: PR-00026007 D. Real Property Transfer Agreement – Advantix Development Corporation 1. Description: Transfer Thirty-Six (36) City Owned Lots to Support Low Income Housing Tax Credit Project
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 6, 2023 – 10:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4
11. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: The Music Village
a) Date/Times: Monday to Sunday 9:00 a.m. to 10:00 p.m.
b) Location: 333 S. Michigan St. c) Favorable Recommendations, Subject to Proper ADA Clearance From Obstructions
12. STREET/ALLEY VACATIONS
A. Applicant: Mr. Robert M. Vernon 1. Location: North/South Street at 1059 LaSalle Ct. between W. LaSalle Ct. & W. LaSalle Ave. 2. Purpose: Parking and to Eliminate Property Separation
3. Unfavorable Recommendations and Does Not Meet Three (3) I.C. 36-7-3-13
Criteria B. Applicant: Ms. Maggie VanZalen - Transformation Ministries 1. Location: East/West Street at 1101 King St. off of Kessler Blvd. 2. Purpose: Business Access
3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria, Note Fire
Department Comments 13. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign
1. Locations:
a) 206 E. Bartlett St. b) All Criteria Met
14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.