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HomeMy WebLinkAboutAmendment No 1 to OEA - WM Replacmnt. Greenlawn & S. 30th Proj No. 122-041 - A&Z Engineering  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 27, 2023 Mr. Jamal Anabtawi, PE A&Z Engineering, LLC 1220 Ruston Pass Fort Wayne, IN 46825 janabtawi@az-engineering.net RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Anabtawi: At its June 27, 2023 meeting, the Board of Public Works approved the above referenced amendment for additional design and field services required by the Railroad Authority for watermain replacements at Greenlawn Ave. & S. 30th St., Project No. 122-041 in the amount of $17,860. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. ___1__ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: June 14, 2022 b. Owner: Board of Public Works, City of South Bend, IN c. Engineer: A&Z Engineering, LLC d. Project: Grand Trunk Watermain Replacements at Greenlawn Avenue and S. 30th Street Crossings 2. Description of Modifications: Modifications reflecting G&T Western Railroad First review requirements a) Undertake Geotechnical Investigations and Reports to comply with Grand Trunk Railroads Permit Requirements. b) Undertake Detailed Work Plan c) Settlement Monitoring Plan d) Construction Monitoring EXHIBIT A The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: PART 1 – BASIC SERVICES A1.04 Grand Road Railroad coordination A Engineer shall, Revise the following, 5. Work Plans, Settlement Monitoring Plan. NOT INCLUDED TO 5. Undertake Settlement Monitoring Plans and Field Services before and during construction. Work Plans undertaken by Contractor. 6. Undertake Construction Monitoring Services by Professional Engineer Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Revise the following, A1.06 Geotechnical Investigations and Report: NOT INCLUDED TO . A1.06 Geotechnical Investigations and Report: INCLUDED PART 2 – ADDITIONAL SERVICES A2.01 Additional Services Requiring Owner’s Written Authorization B. If authorized in writing by Owner, Engineer shall furnish or obtain from others Additional Services of the types listed below. ADD 26. G&T Western Railroad additional review requests. ARTICLE 2 – OWNER’S RESPONSIBILITIES C2.01 Compensation for Basic Services (other than Resident Project Representative) – Lump Sum Method of Payment A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer’s Resident Project Representative, if any, as follows: 1. A Lump Sum amount of $ 67,536 $85,396 ,additional hourly based and reimbursable amount based on the following estimated distribution of compensation: a. Study and Report Phase $ N/A b. Preliminary Design Phase $ 39,282 c. Final Design Phase $ 23,816 d. Bidding and Negotiating Phase $ 2,438 e. Construction Phase $ 2,000 f. Post-Construction Phase $ N/A g. Construction Monitoring Services $200/ Hour for Prof. Engr Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. h. Settlement Monitoring Plans $1,070 i. Settlement Monitoring Field Services $180/ Hour for 2-man survey crew j. Geotechnical Investigations/Reports $16,790 k. Reimbursables $3,090 l. (Fees-Right of Entry, Insurance, Orientation, Flagging, etc) Paid Receipts Agreement Summary (Reference only) a. Original Agreement amount: $____67,536__ ______ b. Net change for prior amendments: $______0____________ c. This amendment amount: $____17,860_ ______ d. Adjusted Agreement amount: $____85,396_________ e. Construction Monitoring Services $200/Hr f. Settlement Monitoring Field Services $180 / Hr g. Reimbursables $3,090 g. Fees Paid Receipts Appendix 2 to Exhibit C B. Schedule Hourly rates for services performed on or after the date of Agreement are: Billing Class VIII /Sr PM $ 170.00 200.00/hour Billing Class VII / PM $ 135.00 150.00/hour Billing Class VI / Sr. Project Engr $ 125.00 140.00/hour Billing Class V / Sr. Engr $ 115.00 125.00/hour Billing Class IV / Surveyor $ 105.00 115.00/hour Billing Class III / Sr. Technician $ 100.00 105.00/hour Billing Class II / One Person Crew $ 125.00 135.00/hour Billing Class I / Two Person Crew $ 150.00 180.00/hour Support Staff / Admin $ 80.00/hour Page 4 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: Engineer: City of South Bend, Indiana Board of Public Works A&Z Engineering, LLC By: By: Title: Elizabeth A. Maradik, President Title: Jamal Anabtawi, PE, Member By: Title: Joseph R. Molnar, Vice President By: Title: Jordan V. Gathers, Member By: Title: Gary A. Gilot, Member By: Title: Murray Miller, Member Attest: Title: Theresa Heffner, Clerk Date: Date: 06/19/2023 June 27, 2023 June 27, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: June 20, 2023 Name: Sarah Barber Department of Public Works – Engineering Division BPW Date: June 27, 2023 Phone Extension: 9805 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name A&Z Engineering, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Watermain Replacements at Greenlawn Ave. & S. 30th St. Project Number ENG: 122-041 Funding Source 622-06-604-442007 Account No. PR-00017286 Amount $17,860 Terms of Contract Special Contract Provisions Purpose/Description The Division of Engineering requests the Board of Public Works approve Admendment 1 for additional design and field services required by the railroad authority for the subject watermain replacements at Greenlawn Ave. and S. 30th St. at its 6/27/2022 regular meeting For Change Orders Only Amount of In crease Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: