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HomeMy WebLinkAboutAmendment No 1 to OEA - Annual Hydraulic Model Cal. Proj 123-047 – Black & Veatch Corp.  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 27, 2023 Mr. Adam P. Westermann Black & Veatch Corporation 8415 Allison Pointe Blvd., Suite 410 Indianapolis, IN 46250 Westermannap@bv.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Westermann: At its June 27, 2023 meeting, the Board of Public Works approved the above referenced amendment for engineering services to assist with modeling pressure and velocity information for the annual calibration for 2023 Water Hydraulic Model, Project No. 123-047 in an amount not to exceed $5,000 (hourly rate) with a new adjusted total of $54,840. Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to lhensley@southbendin.gov. Please retain a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated March 28, 2023. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __1___ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: March 28, 2023 b. Owner: City of South Bend, Indiana c. Engineer: Black & Veatch Corporation d. Project: Annual Water Hydraulic Model Calibration Assistance 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: Task 105 – On-Call Hydraulic Modeling Services Engineer will provide water distribution system hydraulic modeling services as requested by the Owner. Services will be requested verbally or in an email. Prior to starting work the Engineer will provide a not to exceed hourly estimate and a schedule to the Owner. Work will be started once the Owner approves the hourly estimate and fee. Services anticipated to be included under this agreement include modeled pressure and velocity information for pipelines, simulated fire flow results for hydrants, analysis of new developments in the system, and analysis of changes to the system such as facility outages or closed pipelines. Other services may be performed at the request of the Owner. The Owner’s most up-to-date hydraulic model will be utilized for each analysis. Owner staff will provide background information as necessary to complete each analysis. A summary PowerPoint slide of the modeling results will be provided to the Owner as the deliverable for each on-call request. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 3.Additional Services For any additional services, or modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: For professional services described under Paragraph 2.a for Task 105, Owner agrees to pay Engineer in accordance with the Agreement for Professional Services on a Standard Hourly Rate basis. The total compensation for Amendment 2 shall increase the not-to-exceed amount by $5,000 and shall not be revised without written authorization. 4.Schedule Work completed under this amendment is on-call and will be completed per the agreed upon schedule at the time the work is initiated. 5.Agreement Summary (Reference only) a. Original Agreement amount:$ 49,840______________ b. Net change for prior amendments: $_0___________________ c. This amendment amount:$ 5,000_______________ d. Adjusted Agreement amount:$ 54,840______________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: By: By: Adam Westermann, PE Title: Title: Associate Vice President Date Signed: Date Signed: June 27, 2023 June 27, 2023 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number PO-22799 Line Number 1 Original Dollar Amount $49,840.00 New Dollar Amount (For liquidation request, enter $0)$54,840.00 Reason Code (if changed)na Financial Dimensions (fund-dept- division-subdivision-main account)622-06-604-620-431002 Project Code (if applicable) Description of change (include budget impact) Amendment 1 for engineering services to assist with modeling pressure and velocity information for pipelines, simulate fire flow results for hydrants, analysis of new developments in the system, and analysis of changes to the system. PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. PO-22799 2023 Water Model BV Amendment 1 1 of 5 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/16/2023 Name Becca Plantz Department Public Works BPW Date 06/27/2023 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Black & Veatch Corporation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2023 Annual Water Hydraulic Model Calibration Assistance Project Number 123-047 Funding Source Water Professional Services Account No. PO-22799 Amount Increase $5,000 (Original: $49,840.00, New Total: 54,840) Terms of Contract Hourly Not to Exceed, HNTE Purpose/Description Amendment 1 for engineering services to assist with modeling pressure and velocity information for pipelines, simulate fire flow results for hydrants, analysis of new developments in the system, and analysis of changes to the system. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: