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Home My WebLink About06272023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 27, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 8, and June 13, 2023 2. OPENING OF BIDS A. Sewer and Manhole Rehabilitation – Project No. 122-019 1. Funding: PR-00025373 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Century Center Skyway Restroom Upgrade – Project No. 123-042 1. Company: Larson-Danielson Construction Co., Inc. 2. Amount: $167,046 3. Funding: PR-00024636 4. CHANGE ORDERS A. Coal Line Trail, Phase I (DES#1401810) – Project No. 115-063 1. Company: Indiana Department of Transportation, Selge Construction Co., Inc. 2. Change Order No.: 8 3. Increase Amount: Four Hundred & Ten (410) Days 4. Total Percent of Change: 15.24% 5. Revised Completion Date: September 29, 2022 6. Funding: PR-00017412 5. PROJECT COMPLETION AFFIDAVITS A. 2022 Curb and Sidewalk, Round I - Division 3-5 – Project No. 122-001 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $393,685 3. Funding: PO-0018633-1 B. Fieldstone Center Utility Extension – Project No. DP21-007 1. Company: Patel LLC dba Hospitality Development Group 2. Description: Public Utility Extensions 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. License Agreement for Temporary Use – Sunchoke Farms, LLC 1. Description: Request for Gardening Purposes at 630 & 632 Harrison Ave. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 27, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. Amendment No. 1 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Engineering Services to Assist with Modeling Pressure & Velocity Information for Annual Water Hydraulic Model Calibration Assistance Project No. 123-047 2. Amount: NTE $5,000 (Hourly); New Adjusted Total $54,840 3. Funding: PO-0022799 C. Real Property Transfer Agreement – Habitat for Humanity of St. Joseph County 1. Description: Transfer Property at 715, 717, 719, 727 Harrison to Develop Affordable Housing D. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: Transfer Property at 220, 222, 402 Dubail to Develop Affordable Housing E. Real Property Transfer Agreement – LaSalle Council, Boy Scouts of America, Inc. No. 165 1. Description: Transfer Property at 1340 South Bend Ave. for Expansion of Services F. Amendment No. 1 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Increased Construction Inspection Services for Monroe Circle Demolition Project No. 123-048 2. Amount: $23,500; New Adjusted Total $41,300 3. Funding: PO-0024349 G. Amendment No. 1 to Owner-Engineer Agreement – A&Z Engineering, LLC 1. Description: Additional Design and Field Services Required by Railroad Authority for Watermain Replacements at Greenlawn Ave. & S. 30th St. Project No. 122-041 2. Amount: $17,860 3. Funding: PR-00017286 H. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design and Bid Preparation for 2023 Curb and Sidewalk Work, Project No. 123-001 2. Amount: $19,500 3. Funding: PR-00025739 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 27, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 7. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Art Beat a) Date/Times: August 19, 2023; Aug. 18th 6:00 p.m. to Aug. 20th 12:00 p.m. b) Location: E. Jefferson Blvd. from Dr. Martin Luther King Jr. Blvd. to S. St. Louis Blvd. to E. Jefferson Blvd. to E. Wayne St., Howard Park c) Favorable Recommendations 2. Event: East Washington Block Party a) Date/Times: July 29, 2023; 10:00 a.m. to 8:00 p.m. b) Location: E. Washington St. between Jacob St. & Sunnyside Ave. c) Favorable Recommendations 3. Event: West Side BBQ & Craft Festival a) Date/Times: July 23, 2023; 7:00 a.m. to 6:00 p.m. b) Location: Prast Blvd. between Ardmore Trail & N. Bendix Dr. c) Favorable Recommendations 8. TRAFFIC CONTROL DEVICES A. New Installation - Honorary Street Sign 1. Locations: Intersection of N. Olive St. & Linden Ave. (Near Fire Station No. 4) a) Dave (Dutch) Koehler Blvd. b) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 414 Altgeld St. b) 1134 N. O’Brien St. c) 1409 W. Western Ave. d) 2206 Franklin St. e) All Criteria Met C. Removal - Handicapped Accessible Parking Space Sign 1. Location: a) 942 S. 36th. St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 27, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 9. RATIFY BONDS A. Contractor Bonds 1. A Plus Plumbing Heating & Cooling LLC, Released effective July 15, 2023 2. Morning Star Installation & Remodeling, Released effective July 17, 2023 3. Three D Structural LLC, Released effective June 1, 2023 B. Excavation Bonds 1. K & K Earthmoving, Inc., Released effective June 27, 2023 C. Occupancy Bonds 1. Three D Structural LLC, Released effective June 5, 2023 2. TR Concrete Construction, Released effective June 1, 2023 3. Orange Construction LLC, Approved effective June 21, 2023 10. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,055 (Total # of Accountholders) as of the 2nd Quarter of 2023 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-58266, GBLN-58268, GBLN-58269 a) Date: 06/14/2023 b) Amount: $1,112,672.80 2. Claim No.: GBLN-58226 a) Date: 06/14/2023 b) Amount: $1,841,606.98 3. Claim No.: GBLN-58465 a) Date: 06/20/2023 b) Amount: $1,995,463.33 4. Claim Nos.: GBLN-58356, GBLN-58375, GBLN-58376 a) Date: 06/20/2023 b) Amount: $817,037.41 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.