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HomeMy WebLinkAboutAward Bid - West Race Gate Repair Proj No. 122-063 - Milestone Contractors North, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 13, 2023 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Award Bid — West Race Gate Repair - Project No. 122-063 Dear Mr. Hilary: At its June 13, 2023 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $632,316. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by June 27, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER uTH INTER -OFFICE MEMORANDUM r U\ DEPARTMENT OF PUBLIC WORKS x �4i5 k DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid - Project No. 122-063 West Race Gate Repair DATE: 05/31 /2023 On May 23, 2023, the Board of Public Works opened and read bids for the above project. One bid was received, from Milestone Contractors North. The bid was reviewed and found to be complete and responsive. MWBE Analysis: • There are no M/WBE goals on this project. • All work falls under NAICS code 237990 - Other Heavy and Civil Engineering Construction, for which the City's Disparity Study does not have an unweighted availability. I recommend award of the base bid for West Race Gate Repair to Milestone Contractors North in the amount of $632,316.00. Funding is available through PR-00024383. Page 1 of 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name West Race Gate Repair Project No. 122-063 For Bids Due MAY 23, 2023 PART I (Must be completed for all bids. Please type or print) Date: 5/23/2023 Bidder (Firm): Milestone Contractors North, Inc. Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: ( 574 ) 288-4811 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: West Race Gate Repair the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Lawson Fisher Associates and dated 4/28/2023 for the sum of (enter the Total Bid as shown on the Proposal) Six hundred thirty two thousand three hundred sixteen dollars and zero cents ($ 632,316.00 } (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned its a proposal for each in accordance with the notice. Any addendums attached will be speci'call fer ced at the applicable page. If additional units of material included in the contract are ede , the t of units must be the same as that shown in the original contract if accepted by the City So Be . If the id is to be awarded on a unit basis, the itemization of the units shall be shown o se rate c t. By ell (Signature) u tin P. Hilary, Director of Estimating (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this day of 20 Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Joseph R. Molnar, Vice President C a � Gary A. Gilot, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: June 13, 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 13th Day of June, 2023, by and between Milestone Contractors North, Inc., (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-063 DESCRIPTION: WEST RACE GATE REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $632,316 FUNDING: PR-00024383 The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of May, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: June 13, 2023 MILESTONE CONTRACTORS NORTH, INC. Printed Name Signature BID/PROPOSAL CITY OF SOUTH BEND Project Name: West Race Gate Repair Proiect Number: 115-155 For Bids Due: May 23rd, 2023 Contractor Name: Milestone Contractors North. Inc. 4 ems` Item No. Description Quantity Unit Unit Price Total Amount 1 Construction Engineering 1 LSUM $ 3,500.00 $ 3,500.00 2 Mobilization and Demobilization 1 LSUM $ 31,500.00 $ 31,500.00 3 Clearing Right -of -Way 1 LSUM $ 135,000.00 $ 135,000.00 4 Present Structure, Remove Portions 1 LSUM $ 23,000.00 $ 23,000.00 5 Dewatering 1 LSUM $ 242,000.00 $ 242,000.00 6 Reinforcing Bars, Epoxy Coated 5,218 LBS $ 3.00 $ 15,654.00 7 Concrete, Class C 27 CYS $ 2,200.00 $ 59,400.00 8 Field Drilled Hole in Concrete 122 EACH $ 15.00 $ 1,830.00 9 Patching Concrete Structures 200 SFT $ 200.00 $ 40,000.00 10 11/ Aluminum Handrail 65 LFT $ 220.00 $ 14,300.00 11 Aluminum Slide Gate (sluice gate) 1 EACH $ 20,000.00 $ 20,000.00 12 Waterstop (strip) 50 LFT $ 20.00 $ 1,000.00 13 Structural Steel, Galvanized, Grade 50 372 LBS $ 30.00 $ 11,160.00 14 Structural Steel, Galvanized, Grade 36 564 LBS $ 28.00 $ 15,792.00 15 Steel Bar Grating, 1 1/2" x 3/16", Galvanized 112 SFT $ 140.00 $ 15,680.00 16 Maintaining Traffic 1 LSUM $ 2,500.00 $ 2,500.00 Bidder (Firm): Milestone Contrac Address: 24358 SR 23 City/State/Zip: South Bend. IN 46614 Telephone Number: By BID TOTAL 1 $ 632,316.00 (Signature) Z--Dustin P. Hilary, Director of Estimating (Printed Name of Person Signing) Version 09/29/2021 Contractors Bid for Public Works - 7 A (Revised By Addendum No. 1 — 5/18/23) When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 09/29/2021 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 09/29/2021 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 23rd day of . May , 20 23 `��ttttiiil/i�i `CNN \ �L(actors o; L�E�Q0RArF SEA 4f41,11111s>0 M Inc. inn of Contractor/Bidder or Its Agent Dustin P. Hilary, Director of Estimating Printed Name and Title Subscribed and sworn to before me this 23rd day of Mav 20 23 My Commission Expires 6/5/2030 1 ' iL� Notary Pu 1,ic Alisha Kru r County of Residence LaPorte ALISHA FUEGER MYCommissionExpites =* SEAL *` June 5,2030 Commission Number NPW53544 La Porte County Version 09/29/2021 Contractor's Bid for Public Works - 6 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/31/2023 Name Zach Hurst Department DPW BPW Date 06/13/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Milestone Contractors North ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No West Gate Repair 122-063 Storm Sewer Fund PR-00024383 $632,316 Line Items, with Unit Prices Request to award bid for replacement of West Gate at Century Center For Chance Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: