HomeMy WebLinkAboutOpening of Quotes - Central Services Parking Lot Rehab Proj No. 122-064 - NO QUOTESBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 6/2/2023
Name: Scott Kreeger Department of Public Works — Engineering Division
BPW Date: 6/13/2023 Phone Extension: 9083
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item Type — Re uired or All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
F] Other: n Ease./Encroach
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
U Yes❑ If Yes, Approved by Purchasing
❑ No
❑ MBE Completed E-Verify Form Attached
❑ WBE
Building R&M
222-43601 (PR
❑ Yes
❑ No
Opening of quotes for work involving parking lot repairs at Central Services
r Change Orders Onl
Amount of
❑ Increase $
❑ Decrease ($ )
Previous Amount
Increase
Current Percent of Change: Decrease
New Amount $
Increase
Total Percent of Change: Decrease
Time Extension Amount:
New Completion Date:
Ir
V
PROJECT NAME:
PROJECT NO.
QUOTES DUE
REQUEST FOR QUOTE
CITY OF SOUTH BEND x x
18fi5
Central Services Parking Lot Repairs
122-064
June 13th. 2023 at 9:00am (Local Time)
PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for the
rehabilitation of asphalt parking lots, including milling, resurfacing and seal coating at the City of
South Bend Central Services (1045 W. Sample Street) according to the intent of the specifications
within the City of South Bend, IN.
PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on
this project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2022
INDOT Standard Specifications for the letting effective after September 1, 2021.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or
equal" offered meets the specification.
TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent
part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales
Tax). The exemption number will be furnished to the Contractor upon award.
INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney
fees, and other expenses, arising from or out of the negligent performance of this Contract by
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Contractor, or because of arising out of any defect in the goods, materials or equipment supplied
by the Quote provider.
VI. INSURANCE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 103
B. Additions:
All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of
South Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct
payment for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of
South Bend Department of Public Works.
5. The Contractor shall utilize the Owner's preferred project management systems, including
software preferred by the Owner.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer,
mentioned in these documents, is the City of South Bend Division of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local,
state, and federal agencies and shall comply with permit requirements, including the St. Joseph
County / City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the
Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and
registered with the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The
Owner reserves the right to immediately terminate the public work project awarded should the
Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation
shall result in the forfeiture of Contractor's performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sec. 108
B. Additions:
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The project will have a completion date of August 31, 2023. The contract time will start when the
Notice to Proceed is delivered and signed.
The City, Engineer, and Contractor will hold a pre -construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works
within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of
the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days
after such occurrence unless an official of the Public Works Department allows an additional
period of time to ascertain more accurate data. The Contract Time will be extended in an amount
equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance
with this provision. Such delays shall include acts of neglect by the Public Works employees, or
to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures,
or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the
Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work
was due to such weather. The basis to define normal weather with be the data compiled by the
United States Department of Commerce, National Oceanic and Atmospheric Administration
(NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction,
including fault or negligence of Contractor's subcontractors, caused the delay, or for which any
remedies are provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
Events of Default shall include Contractor's failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry
out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
Upon an Event of Default, the City may invoke the following remedies in addition to those
remedies provided under separate provisions of this contract, the right of set-off against any
payments due or to become due to the Contractor against the retainage, the right to take over
and complete the Work. If the City notifies Contractor that City is invoking its right to complete the
Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to
the City, subject to the City's right to take assignment of all or only selected subcontracts at the
City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for
Work satisfactorily performed after the date of the assignment. In the event a conditional
assignment has not been executed, the Contractor shall execute or cause to be executed any
assignment, agreement, or other document that may be necessary in the sole opinion of legal
counsel to the City's Board of Public Works to evidence compliance with this provision. The
Contractor shall promptly deliver such documents upon the City's request. In the case of such
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assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors
for any payment already involved, and for any claim, suit or cause of action based upon or
resulting from any error, omission, negligence or other breach of contract by the Contractor, its
officers, employees, or agents arising prior to the date of assignment to the City.
XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and
the Owner, that the Contract Time for completion of the work described herein is a reasonable
time, taking into consideration the average climatic and economic conditions and other factors
prevailing in the locality of the work, and excludes the time for unavoidable delays which were
beyond the control and without the fault of the Contractor.
If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated
damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall
remain in default after the time of completion stipulated in the Contract Documents.
The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the
Owner, acts of another Contractor in the performance of a Contract with the Owner, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage
of payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. Provide proof that all subcontractors have been paid promptly, including fully documenting
payments in the City's Minority and Women Owned Business utilization tracking software
B2G Now.
b. All parts and labor meet requirements stated in the specifications.
c. Provide copies of test reports or cut sheets on all materials supplied.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final
Waiver of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
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d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana8ll.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor's responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric,
telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be
done with a minimum disturbance to service. The Contractor shall also be responsible for
coordinating schedules with the various utilities such that they can proceed with their relocation
work as efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. The project includes the furnishing of all equipment, material, insurance, and labor for the
rehabilitation of asphalt parking lots, including milling, resurfacing and seal coating at the City of
South Bend Central Services (1045 W. Sample Street) according to the intent of the
specifications within the City of South Bend, IN.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors
and their property from damage caused by the Contractor's operations.
XVII. MOBILIZATION AND DEMOBILIZATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 110
B. Additions:
1. The lump sum unit price for this item shall not be more than 5% of the total of all other bid items
of the proposal. For payment purposes the mobilization portion of this item will be limited to 75%
of the lump -sum price. The remaining portion will be considered as demobilization when work is
completed and upon final site cleanup. Payment for this item shall be made at the Unit Price as
specified in the proposal as follows:
Mobilization and Demobilization .......................................... LS
XVIII. MILLING, UP TO 1.5 INCHES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 306
B. Additions
1. Milling areas shall be established by the Owner's Inspector and the Contractor prior to
performance of the work.
2. The Contractor shall mill areas such that the grade of the parking lot is maintained or re-
established.
3. The Contractor shall provide all water necessary for performing the milling work or may obtain
from the South Bend Water Works as a monthly bulk rate.
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4. The Contractor shall clear the milled surface prior to placing the tack coat or asphalt. The surface
shall be free of all debris and rubble. The condition of the clean milled surface shall be inspected
and approved by a City representative prior to placing tack coat.
5. Power brooms may be used for the cleaning operation if no dust is created. If dust is created, the
Contractor shall use a vacuum sweeper to minimize the dust.
6. Any milling required around structures shall be incidental to this work and not paid for separately.
7. Milling shall only occur at the designated locations specified within the plans. Any additional
milling shall be confirmed with the Engineer prior to construction.
8. Payment for all costs of milling, including the cost of milling concrete patches and all other
incidentals, shall be made at the Unit Price as specified in the proposal as follows:
Milling, Up to 1.5.. .......................................... SY
XIX. TACK COAT
A. Prevailing Specifications: City of South Bend Prevailing Specifications and 2022 INDOT, Standard
Specifications Section 406
B. Additions:
1. Previously laid hot mix asphalt or concrete as well as any pavement that has become dirty shall
be cleaned and tacked prior to placement of hot mix asphalt.
2. Asphalt for tack shall be used prior to placement of the surface layer.
a. The type and grade of asphalt material shall be in accordance with Asphalt Emulsion, AE-NT
(INDOT Standard Specifications 902.01(b)).
3. The Contractor shall request the City representative to inspect the cleaned/milled surface prior to
placing tack coat.
4. Payment shall be made at the Unit Price as specified in the proposal as follows:
Tack Coat .......................................... SY
XX. HOT MIX ASPHALT SURFACE, 9.5 MM — TYPE B
C. Prevailing Specifications: 2022, INDOT Standard Specifications Section 401, 402, and 906
D. Additions:
1. The Contractor shall clean the milled surface prior to placing tack coat or asphalt.
2. The Contractor shall submit a job mix formula for approval five (5) days prior to any mix placed.
The Contractor will not be allowed to proceed with the placement of asphalt without an approved
job mix formula. The Contractor shall notify City 48 hours prior to placing any asphalt. Mix placed
without notification will be subject to no payment.
3. No vehicular traffic of any kind shall be permitted on any lift until the mixture has hardened
sufficiently to not be unduly distorted.
4. The Contractor shall hire an outside approved testing laboratory to perform testing. Test results
shall be given to City representative within 48 hours. A City representative shall be present and
designate a random location for all samples and density tests to be performed by a representative
from the testing lab. The representative from the testing lab will be required to sign the City's
chain of custody form prior to leaving the site with the samples and density information.
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5. A minimum of one (1) plate sample, for each type of mix placed shall be taken for each day that
fifty (50) tons is placed.
6. If test results for mixture properties and density do not meet allowable tolerances, adjustment pay
factors shall be assessed in accordance with Section 401.19.
7. The temperature of the finished mixture at the plant shall be 260°F with a minimum temperature
at time of spreading of 240°F.
8. The HMA mixture for wedge and leveling shall be consistent of surface mixtures in accordance to
INDOT 402.04. Aggregate requirements of 904.03(d) do not apply when the wedge and leveling
mixture is covered by a surface or intermediate mixture.
9. A maximum of 25% RAP is permitted in the surface mix. No RAS shall be used.
10. The binder shall be PG 64-28 in the HMA surface mix. The coarse aggregate in the mix shall only
be limestone. The HMA surface mix size shall be 9.5 mm.
11. The application rate for the HMA surface layer shall be 165 LB/SY.
12. Joint adhesive shall be applied to longitudinal joints constructed between two adjacent HMA
courses. There will be no direct payment for this work.
13. The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying HMA surface. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
14. Any existing structure (including storm inlets) in the resurfacing area that requires adjustment
shall be adjusted to match the finished grade. There will be no direct payment for this work.
15. The Contractor is responsible for identifying all structures and water valves to be adjusted and
confirming them, along with the method of adjustment, with the City. There will be no direct
payment for this work.
16. The Contractor shall provide weigh tickets to the City representative for payment of HMA used
during work. Payment shall be made at the Unit Price as specified in the proposal as follows:
HMA Surface, 9.5mm—Type B.......................................... TONS
HMA Intermediate, 12.5mm — Type B..............................TONS
XXI. SEAL COAT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 404
B. Additions:
1. The seal coat used shall be type 1 as defined by 2022 INDOT Standard Specifications 404.04.
2. The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying seal coat. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
3. Seal coat shall be constructed according to a quality control plan, QCP, prepared and submitted
by the Contractor in accordance with ITM 83; Contractor Quality Control Plan for Seal Coat. The
QCP shall be submitted to the City at least 15 days prior to commencing seal coat operations.
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4. The Contractor shall be responsible for all surface preparation necessary to meet the
performance requirements for warranted seal coating. All castings and detector housings shall be
protected prior to the application of material in accordance with INDOT 404.07, except that raised
pavement markers shall be removed. There will be no direct payment for this work.
Cracks in the pavement in excess of 1/4 in. width shall be filled in accordance with INDOT 408
prior to placement of warranted seal coating. There will be no direct payment for this work.
6. Existing curb faces, approaches, stormwater inlets, grass, and other features subject to
coordination with the Engineer shall be protected from and kept clean of all asphalt seal coat
material.
7. Squeegees, brushes, and truck -mounted applicators shall be permitted for this work. Only
application by hand squeegee or brush shall be used in the vicinity of existing curb faces,
approaches, stormwater inlets, grass, and other features to prevent contamination.
Seal coat shall not be applied when ambient temperature is below 50°F nor when ambient
temperature is expected to drop below 50°F within 24 hours of application.
9. The application rate of the seal coat shall be between 70 to 82 square feet per gallon.
10. All incidental work, including but not limited to surface preparation, inlet and casting protection,
and pavement markings, shall be included in the cost of the seal coat pay item:
Seal Coat .......................................... SY
XXVI. CONCRETE CURB, INSTALLATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 605
B. Additions:
1. The pay item Concrete Curb, Installation shall include installing new curb in accordance with the
plans and special provisions herein.
The Contractor shall minimize the area of disturbances not included in the plans. All areas
disturbed within the right of way that are not paved shall receive Kentucky Bluegrass seeding or
an approved mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water
and mulching material in accordance with INDOT Standard Specifications section 621. The
Contractor is responsible for watering for thirty (30) days after placement of the seed. The cost of
seeding and watering will not be paid for separately, but shall be included in the cost of the
concrete curb.
3. Expansion material is required at all cold joints and every 80 ft.
4. Control joints are to be placed at equal intervals not exceeding 10 ft.
5. The Contractor shall ensure that adequate drainage exists once new concrete curbs are installed.
The Contractor shall ensure that low spots do not exist and that water can flow to existing inlets
similar to pre-existing conditions.
6. If tree roots are encountered and must be removed due to grades, the Contractor shall contact a
representative from the City of South Bend Engineering Division. Tree roots shall not be removed
without the on -site approval of the Engineer. The cost of root removal shall not be paid for
separately but shall be included on the cost of other items.
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7. Payment shall be made at the Unit Price specified in the Proposal as follows:
Concrete Curb, Installation ................... LF
XXVII. COMMON EXCAVATION & BORROW
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 203.02
B. Additions:
1. The Contractor shall field verify location of all utilities prior to beginning work.
2. The Contractor shall keep all public roadways that are used for hauling excavation or borrow
material clean and free of any spillage of material. Said public roadways shall be cleaned on a
daily basis. The cost of removal of any spillage shall be included in the cost of excavation or
borrow material and no further compensation will be provided. Failure to comply with this
requirement will result in a cleaning of the spillage by the Owner with a back charge of $250 per
occurrence.
XXVIII. COMPACTED AGGRIGATE, NO. 53
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works, Prevailing
Standards and Specifications, and 2022 INDOT Standard Specifications Section 303
B. Additions: None
XXIX. SUBGRADE TREATMENT, TYPE III
A. Prevailing Specifications: 2022 INDOT Standard Specifications, Section 207
B. Additions: None
XXX. STRUCTURE, 1800 GAL., DRYWELL
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works Standards and
Specifications, 2022 INDOT Standard Specifications Section 720, and City Standard Drawings,
Sheets 3-9
B. Additions:
1. Structures and castings shall be of the size and type as identified in accordance with City and
other cited standards.
2. Precast concrete sections shall conform to ASTM C-478 for round structures and ASTM C-913
for any circular structures.
3. Aggregate No. 53 used under each drywell shall be incidental to furnishing and installing a
drywell structure and will not be paid separately.
4. The water used to surcharge drywells prior to pavement placement shall be incidental to
furnishing and installation of a drywell.
5. Payment shall be made at the Unit Price specified in the Proposal as follows:
Structure, Dry Well, 1800 Gal ................... LF
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XXXI. GEOTEXTILE, FOR DRYWELL AND PIPES
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works, 2022 INDOT
Standard Specifications Section 616
B. Additions:
1. Geotextile used for perforated drywell and pipe, shall be installed as shown on plans.
2. The geotextile material type shall be as described in City's Standards and Specifications, and as
described on the plans.
3. The acceptable quantities of geotextiles used for perforated drywell and perforated pipes will be
paid for at the contractor's unit price per square yard, complete in place.
4. The cost of geotextile around the pipes and drywell shall not be paid for separately but shall be
incidental to the cost of the Structure, Dry Well, 1800 Gal.
XXXII. STRUCTURE BACKFILL, TYPE 1
A. Prevailing Specifications: 2022 INDOT Standard Specifications Section 211
B. Additions: None
XXXIII. PIPE, PERFORATED
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works Standards and
Specifications, and 2022, INDOT Standard Specifications Section 715
B. Additions
1. Perforated pipes shall be ADS N-12, corrugated dual wall, HDPE (High Density Polyethylene),
smooth interior complying with AASHTO M294-94, Type S with pro -link 5.0 joints, capable of
passing the ASTM 3212 joint test with 5 PSI pressure.
2. Installing Pipe:
a. Contractor shall examine each pipe prior to placing, and defective pipes shall not be installed.
b. Pipe shall be placed to slope at 0.15% towards each dry well.
c. No. 53 aggregate shall be used for bedding and grading.
d. Do not place pipe in water, nor place pipe when trench or weather is unsuitable for such
work.
3. The water used to surcharge pipes prior to pavement placement shall be incidental to furnishing
and installation of perforated pipe.
4. This work will be measured in accordance with Section 715.13 of the INDOT specifications,
except trench excavation, backfill material, trench backfilling, pipe bedding, aggregate for pipe
beddings, and excavation trench safety systems shall not be measured directly, but shall be
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included in the unit cost for the Structure, Dry Well, 1800 Gal.
5. Payment shall constitute labor, materials, and incidentals to complete the work in place.
XXXIV. STRUCTURE BACKFILL FOR PERFORATED PIPE
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works, 2022 INDOT
Standard Specifications Section 211
B. Additions:
1. Perforated pipes shall be backfilled as shown on plan construction details and as described by
the City's standards and specifications and all standard drawings thereto.
2. Method of Measurement: As described by INDOT Standard Specifications section 211.09 and
211.10, expect aggregate shall be No. 8 and No. 53 as specified in plans.
3. The cost of structure backfill around the pipes shall not be paid for separately but shall be
incidental to the cost of the Structure, Dry Well, 1800 Gal.
XXXV. AGGREGATE, NO. 8
A. Prevailing Specifications: City of South Bend, Indiana, Department of Public Works Section 3-3 and
all applicable standard drawings
B. Additions:
1. No. 8 aggregate used for perforated drywell shall be installed as shown on plans details and
described in the City's Standards and Specifications
2. No. 8 aggregate used for perforated pipes shall be incidental to structure backfill for perforated
pipes as described herein this special provision.
3. The cost of aggregate No. 8 around the pipes and drywell shall not be paid for separately but
shall be incidental to the cost of the Structure, Dry Well, 1800 Gal.
XXXVI. M/WBE GOALS
A. Pursuant to City of South Bend Ordinance No. 10761-21, Minority and Women Business Enterprise
Inclusion Program Plan, if Total Quote Amount is greater than $50,000 the project will be subject to
the M/WBE goals set in XX.C. If Total Quote amount is less than or equal to $50,000, M/WBE goals
will not apply.
B. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women
Business Enterprise Inclusion Program Plan
C. Additions:
1. The M/WBE Goals for this Project are
a. MBE 2.85 %.
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b. WBE 5.31 %.
2. Complete FORMS MBE-1.0 MBE Utilization Plan and WBE-1.0 WBE Utilization Plan, and submit
with Bid Proposal
3. Complete FORMS MBE-2.0 Evidence of Good Faith Efforts and WBE-2.0 Evidence of Good Faith
Efforts and submit with Bid Proposal.
4. Complete FORMS MBE-2.1 MBE Contacted and WBE-2.1 WBE Contacted and submit with Bid
Proposal.
XXVII. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 3 sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The Contractor is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall
govern.
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME:
PROJECT NO.
QUOTES DUE
Central Services Parking Lot Repairs
122-064
June 13th. 2023 at 9:00am (Local Time)
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip:
Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated for the sum of (enter the Total Quote as shown on the Proposal)
(Enter Sum of Total Quote shown on Proposal)
(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis,
the itemization of the units shall be shown on a separate attachment.
By
(Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Version 03/15/2023
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Attest: Theresa Heffner, Clerk
Page - 13 Public Works Quote
CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity for
all persons, partnerships, companies, and corporations in accordance with the rules, regulations and
guidelines of the applicable federal, state and local laws. This policy of equal employment and business
opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City
of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of
every construction contract entered into by the City of South Bend and all subcontractors entered into
pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions.
The contractor will not discriminate against any applicant or employee because of race,
color, religion, sex, national origin, or handicap. The contractor will take affirmative action
to ensure that all applicants or employees are treated fairly and equitably. Such action
shall include but not be limited to the following: hiring, up -grading, demotion or transfer,
recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation
and selection for training including apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination
Clause.
The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
The contractor will send to each labor union or representative of workers with which
it/he/she has a bargaining agreement or other contract or understanding, a notice to be
provided, advising the labor union or worker's representatives of the contractor's
commitment under this section, and shall post copies of the notices in conspicuous
places available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended by
11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B --Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated equally
during employment, without regard to their race, color, religion, sex or national origin. Such
action will include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of
this nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
Version 03/15/2023 Page - 14 Public Works Quote
employment without regard to race, color, religion, sex or national origin."
"(3) The contractor will send to each labor union or representative of workers with which
it/ he/she has a collective bargaining agreement or other contract of understanding, a
notice, to be provided by the agency contracting officer, advising the labor union or
workers' representative of the contractor's commitments under Section 202 of Executive
Order No. 11246 of September 24, 1965, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of
September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of
Labor."
"(5) The contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, in this contract may be
cancelled, terminated or suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts in accordance with procedures authorized in
Executive Order No. 11246 of September 24, 1965, and such other sanctions may be
imposed and remedies invoked* as provided in Executive Order No 11246 of September
24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law."
"(7) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor
issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The contractor will
take such action with respect to any subcontract or purchase order as the administering
agency may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however, that in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency the contractor may request the United States to
enter into such litigation to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in federally assisted
construction work: Provided, that if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of the
agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be
Version 03/15/2023 Page - 15 Public Works Quote
imposed upon contractors and subcontractors by the administering agency or the
Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the
applicant agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: Cancel, terminate, or
suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from
extending any further assistance to the applicant under the program with respect to which
the failure or refund occurred until satisfactory assurance of future compliance has been
received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
* Corrected to read "invoked". In the original text the word "involved" was printed in error.
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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business
Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance
No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or
privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age or disability that does not affect that person's ability to perform work.
Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both
certified and non -certified) can be found on the Indiana Department of Administration website:
http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be
contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the
percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan,
and Form WBE-1.0, WBE Utilization Plan.
The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation
by those Contractors classified as MBEs and WBEs.
Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will
be grounds for rejecting a bid as non -responsive.
Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply
written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and
WBE-2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted.
Such documentation shall include, but is not limited to, the following items:
a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of
contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or
goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other
responses from M/WBEs or other documentation of efforts to encourage and secure competitive
responses from M/WBE and local businesses to be included in the benefits of building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances
for capacity building, including but not limited to, mentoring, extensions of assistance on payroll,
insurance, bonding, line of credit, technical skills or business skills.
All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana
counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business
partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable
federal, state, and local laws.
The City reserves the right to request verification of goal implementation throughout the course of the project.
If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with
what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing
and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in
any subcontractor utilization if the utilization plan change is not approved.
Version 03/15/2023 Page - 17 Public Works Quote
CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS
BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS
Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan
(COSB Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals to increase
MWBE participation in City contracts and procurements.
MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market
area identified in the City's Disparity Study.
For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for
all or parts of the project, below is information relevant to "good faith efforts" to meet the contract goal.
When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract.
Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in
rejection of your bid as non -responsive to the contract.
Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope,
intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's
Inclusion Plan, Section 4.B., No. 21).
A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide
as much information as possible to help the City assess the contractor's good faith efforts to achieve the
goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non-
responsive, causing its bid to be rejected even if it is the lowest.
Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE
participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test:
• A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from
subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's quote or bid
presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the
lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime
contractor may reject the bid on that basis. The contractor has the burden of demonstrating the
excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine
whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with
copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was
selected over an MWBE.
• A contractor may not reject a MWBE as being unqualified without sound reasons based on a
thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as
unqualified, the Contractor must provide the City with good reasons for this. The MWBE's industry
standing or membership in a specific group, organization, political or social affiliation (example: union
v. non -union) is not a basis to reject the MWBE for lack of qualification.
• The ability or desire of a prime contractor to perform the work of the contract with its own
organization team does not relieve the prime contractor of the need to make good faith efforts to use
MWBE sub contractors to meet the contract goal.
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EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project,
i.e., $50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non MWBE submits
a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet
the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE
participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal
and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is
not significant in terms of the overall contract amount (i.e., 1 % of total contract).
If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good
faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly
significant to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract
while guaranteeing full goal compliance.
The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith
efforts based on all information and documentation provided by bidders and taking into account the
Quality
Quantity, and
Intensity
of the efforts made by a contractor to meet the contract goal.
Version 03/15/2023 Page - 19 Public Works Quote
GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID
If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good
faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the
contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to
include some evidence in case an error was made.
The information required of a contractor who has not achieved the contract goal to show good faith efforts can be
found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows:
(b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made
good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will
consider, at a minimum, the bidder's efforts to:
(1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings,
advertising and written notices) the interest of all MWBEs in the scopes of work of the contract.
The contractor shall provide interested MWBEs with timely, adequate information about the plans,
specifications, and requirements of the contract to allow such firms to respond to the solicitation.
The bidder must follow up initial solicitations with interested MWBEs.
(2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that
the contract goal will be achieved. This includes, where appropriate, breaking out contract work
items into economically feasible units to facilitate participation, even when the bidder would
otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to
make a portion of the work available to MWBEs and to select those portions of the work or
material needs consistent with the availability of such firms to facilitate their participation.
(3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the
names, addresses, and telephone numbers of firms that were contacted; a description of the
information provided regarding the plans and specifications for the work selected for
subcontracting; and why agreements could not be reached. The bidder may not reject MWBEs as
being unqualified without sound reasons based on a thorough investigation of their capabilities.
That there may be some additional costs involved in finding and using MWBEs is not in itself
sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are
reasonable. The ability or desire of a bidder to perform the work of a Contract with its own
organization does not relieve it of the responsibility to make good faith efforts on all scopes of
work within which subcontracting opportunities are available.
(4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as
required by the City or the bidder, where appropriate.
(5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services, where appropriate.
Materials that should be submitted to support a contractor's good faith efforts include:
• Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date
and time of issuance;
• A list of all locations where advertisements or notices to MWBE's were placed or solicitations
sent;
• Copies of communication between contractor and MWBE's in response to contractor's
advertisements, notices, or solicitations;
• Proof of contractor's break-out of contract items into units feasible for performance by WMBE's;
• Proof of communications between the contractor and MWBE regarding negotiations for
agreements, and why agreement could not be reached, as stated more specifically in above
Subsection (b) (3);
• Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or
quote is used;
• Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate;
and
Version 03/15/2023 Page - 20 Public Works Quote
• Any other information tending to show that Contractor made active, aggressive efforts to meet the
MWBE participation goal but despite good faith efforts was unable to do so.
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When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
STATE OF IN
ST. JOSEPH
(Must be completed for all quotes and bids. Please type or print)
SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
Version 03/15/2023 Page - 22 Public Works Quote
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation,
or due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions will consider the Contractor's good faith
efforts to obtain participation by those subcontractors certified by the State of Indiana as a
Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in
determining the lowest, responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -
eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals
or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE
and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit
that Contractor from being awarded a City contract for a period of one (1) year from the date of
such determination, and such determination may also be grounds for terminating the contact to
which the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
Version 03/15/2023 Page - 23 Public Works Quote
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
understand I have an affirmative duty to notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this day of , 20
Subscribed and sworn to before me this
My Commission Expires
County of Residence
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
day of 920
Notary Public
Version 03/15/2023 Page - 24 Public Works Quote
��ii•� rli h�;
QUOTE/PROPOSAL = ;y
CITY OF SOUTH BEND
PROJECT NAME Central Services Parking Lot Repairs
PROJECT NO. 122-064
QUOTES DUE June 13th, 2023 at 9:00am (Local Time)
BASE:
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Mobilization & Demobilization
1
LS
$
2
Excavation, Common
178
CYS
$
3
Subgrade Treatment, Type III
244
SYS
$
4
Milling, 1.5"
4820
SYD
$
5
HMA Surface, 9.5 mm
31
TON
$
6
HMA Intermediate, 12.5mm
12
TON
$
7
Joint Adhesive
2240
LFT
$
8
Asphalt Microsurfacing
2390
SYD
$
9
Cracks in Asphalt Pavement,
Fill
1
TON
$
10
Concrete Curb, Installation
200
LFT
$
11
Structure, Dry Well, 1800 Gal.
2
EA
$
12
Pipe, Circular, 24 in.,
Perforated
97
LFT
$
Total Amount of Quote
$
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
Version 03/15/2023 Page - 25 Public Works Quote
ofs°UTU
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN` :, PEACE r
FORM MBE-1.0
�1yG5
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
Project Number:
Bidder:
122-064
Project Name: Central Services Parking Lot Repairs
Total Bid Amount:
MBE Goal: 2.85%
Page of
Name & Address of MBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Pro osal
Submitted by:
Print Name
Version 03/15/2023
Signature
Page - 26
Date
Public Works Quote
ofs°UTU
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN` :, PEACE r
FORM WBE-1.0
�1yG5
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
Project Number:
Bidder:
122-064
Project Name: Central Services Parking Lot Repairs
Total Bid Amount:
WBE Goal: 5.31 %
Page of
Name & Address of WBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Pro osal
Submitted by:
Print Name
Version 03/15/2023
Signature
Page - 27
Date
Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 122-064 Date:
Project Name: Central Services Parking Lot Repairs
Bidder:
Contact Person: Telephone:
Address:
City: State: Zip:
Email:
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the
Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and
non -certified) found at: htt ://wwV.in. ov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE
participation in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan and the Indiana Department of Administration's
certified list of Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to
inform MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a
manner reasonably calculated to inform MBEs of subcontracting opportunities and
allowed sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such
MBEs with adequate information about the plans, specifications and other requirements
of the subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining
bonding, lines of credit, or insurance as required by the City or the bidder, where
appropriate.
Version 03/15/2023 Page - 28 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid
on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 03/15/2023 Page - 29 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0 =y_�
rae.
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 122-064
Project Name: Central Services Parking Lot Repairs
Bidder:
Contact Person:
Address:
City:
Email:
State:
Date:
Telephone:
Zip:
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the
Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and
non -certified) found at: htt ://www.in. ov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE
participation in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan and the Indiana Department of Administration's
certified list of Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to
inform WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a
manner reasonably calculated to inform WBEs of subcontracting opportunities and
allowed sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such
WBEs with adequate information about the plans, specifications and other requirements
of the subcontract.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
bonding, lines of credit, or insurance as required by the City or the bidder, where
appropriate.
Version 03/15/2023 Page - 30 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid
on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 03/15/2023 Page - 31 Public Works Quote
i •�,�1-1 Ff yI •,\
�`�^ • ---.:tire.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
-
FORM MBE-2.1
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 122-064 MBE Participation Goal 2.85%
Project Name: Central Services Parking Lot Repairs
Bidder:
By:
(Signature) (Title) (Date)
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
Version 03/15/2023 Page - 32 Public Works Quote
4 �715T1-f BF�
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN ti �',
FORM WBE-2.1
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any
listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 122-064 WBE Participation Goal 5.31 %
Project Name: Central Services Parking Lot Repairs
Bidder:
By
(Signature) (Title) (Date)
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
Version 03/15/2023 Page - 33 Public Works Quote
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LEGEND O1 Microsurface O4 Full Depth Excavation
Subgrade treatment Type 2
J Mining, 1 iF' O Concrete Curb, Installation Subbase No. 53
OH HMA Surface, 165 lbs/sy HMA, 9.5 mm O 1800 GAL. DRY WELL O Concrete Curb, Installation
BY DATE REVISION DATE 6/2/2023
DRAWN SRK
CHECKED
APRVD
SCALE NTS
DIVISION
DEPARTMENT OF PUBLIC WORKS IMCIVIL
❑ TRAFFIC
❑ WATER
CITY OF SOUTH BEND, INDIANA JEI WASTE WATER
t
CENTRAL SERVICES
PARKING LOT REPAIRS
iR1
STANDARD
DRAWING
SHEET NO.
2
�inforcement
Reinforced Lid
II Sections Wrapped w/ Non -Woven Geotextile Fabric,
revira 1114, Amoco 4545 or Equal Prior to Placement.
)ints to Have a 12" Overlap
Backfill - INDOT No. 8 Stone Aggregate
-ast Perforated Dry Well Section
INDOT No. 53 Composite
Aggregate for Undercut
1800 GALLON PRE -CAST PERFORATED DRYWELL
Scale: %"=1'-0"
DRYWELL NOTES:
1. All A layer of geotextile fabric, Propex 4545 by Amoco or approved equal shall be
placed between the drywell and the No. 8 aggregate and shall line the excavation. Any
fabric joints shall have an overlap of 18". The No. 8 aggregate, the geotechnical fabric
layers and the frame and grate to be included in the cost of the drywell.
2. To ensure proper infiltration into the soil, after installation of the drywells and
backfilling with the No. 8 aggregate, the contractor will surcharge each drywell with a
minimum of 3,000 gallons of water prior to any pavement placement. Surcharge water
shall be applied at a rate that will completely fill the drywell.
3. Where no casting is req'd. provide concrete removable lid for the 2' dia. opening.
4. In grass, an open grate casting shall be Neenah R-2561-A or approved equal.
5. In pavement, an open grate casting shall be Neenah R-2390, EJIW 1205, or approved
equal.
INDOT No. 53 Composit(
Applied to Top 4" for Lin
Nonwoven Geotextile Fa
@ 4 oz./syd for
Full Aggregate Wrap
Backfill INDOT No. 8 St(
'orated Storm Sewer Pipe
o. 53 Composite Aggregate
ind Grade
NOTES:
1. Overlap requirements between panels shall be 2' minimum
for either end to tend or side to side.
2. Aggregate backfill shall be mechanically tamped in 12" layers.
Hand backfilling will be used adjacent to areas of the
perforated pipe.
PERFORATED PIPE TRENCH AND BEDDING
Scale: 1" = 1'-0"
PERFORATED PIPE NOTES:
1. All bedding and initial backfill shall be installed in 4" to 6" balanced lifts and
mechanically tamped.
2. Bedding material shall be hand placed around the haunch and sides of the pipe to
ensure proper compaction and complete filling of all voids.
3. Back -fill - in streets, allys, sidewalks or driving areas:
a. 6" Layers, solidly tampered to sub -grade of street base.
b. Backfill will be granular material with less than 15% passing the No. 200 Sieve.
C. Backfill shall be compacted to 95% standard proctor.
4. Back -fill - in easement or open areas
a. 12" layers solidly tamped.
b. For backfill in easements or open areas native material will be acceptable.
5. This bedding detail shall be used for the installation of all flexible storm sewer pipe
materials.
LEGEND:
O165 #/sys HMA, Type "B", Surface on
275 #/sys HMA, Type "B", Intermediate on
6" Compacted Aggregate No. 53 on
Subgrade Treatment Type III