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Home My WebLink About06082023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 18, and May 23, 2023 2. OPENING OF BIDS A. Angela Blvd. Roadway Improvements – Project No. 122-059 1. Funding: PR-00024760 B. Southeast Park Playground Resurfacing – Project No. 123-043 1. Funding: PR-00024809 3. OPENING OF QUOTATIONS A. Century Center Skyway Restroom Upgrade – Project No. 123-042 1. Funding: PR-00024636 B. Central Services Parking Lot Repairs – Project No. 122-064 1. Funding: PR-00025431 4. AWARD BIDS AND APPROVE CONTRACTS A. West Race Gate Repair – Project No. 122-063 1. Company: Milestone Contractors North, Inc. 2. Amount: $632,316 3. Funding: PR-00024383 B. Monroe Circle Demolition – Project No. 123-048 1. Company: Green Demolition Contractors, Inc. 2. Amount: $851,600; Base Bid Plus Alternate 3. Funding: PR-00024630 C. VPA Athletic Court Renovations, Phase III – Project No. 123-040 1. Company: Milestone Contractors North, Inc. 2. Amount: $460,846.55; Base Bid, No Alternates 3. Funding: PR-00023268 D. The Hill TIF Project - Site Work – Project No. 123-030 1. Company: Majority Builders, Inc. 2. Amount: $476,786; Base Bid & Deduct Alternate #3 3. Funding: PR-00024021 E. Locust Road Improvements from Assumption Dr. to State Road 23 – Project No. 123-018 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $2,834,497.01 3. Funding: PR-00024465 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 5. CHANGE ORDERS A. 2021 Demolitions – Project No. 121-036 1. Company: Green Demolition Contractors, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($14,550) 4. Percent of Decrease: (3.86%) 5. Revised Contract Amount: $362,670 6. Funding: PO-0014284 B. Muessel Grove Public Restroom – Project No. 118-099R2 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 3 (Final) 3. Increase Amount: $8,101 4. Percent of Increase: 1.98% 5. Total Percent Change: 4.86% 6. Revised Contract Amount: $416,803 7. Funding: PO-0019070 C. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Change Order No.: 5 (Final) 3. Increase Amount: $23,516; Additional One Hundred Forty-Six (146) Days 4. Percent of Increase: 1.90% 5. Total Percent of Change: 7.81% 6. Revised Contract Amount/Completion Date: $1,259,278; April 30, 2023 7. Funding: PO-0010837 6. PROJECT COMPLETION AFFIDAVITS A. Beck’s Lake – LaSalle Park NPL Site – Project No. 120-053 1. Company: HRP Construction, Inc. 2. Final Contract Amount: $1,832,216.65 3. Funding: PO-0017158 B. Plaza Park Improvements – Project No. 122-047 4. Company: Acorn Landscaping LLC 5. Final Contract Amount: $144,964.58 6. Funding: PO-0017960 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/PROPOSALS A. 2023 Concrete Repairs – Project No. 123-022 1. Funding: PR-00025459 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 B. 2023 Contractor Paving, Round II – Project No. 123-024 1. Funding: PR-00025457 C. 2023 Brick Spot Repair – Project No. 123-057 1. Funding: PR-00025457 D. Fire Station No. 8 Replacement – Project No. 122-034 1. Title Sheet 2. Funding: PR-00025426 8. RESOLUTIONS A. Resolution No. 27-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from the South Bend Redevelopment Commission 1. Description: Public Works to Receive Property at 900 S. Franklin St. from Redevelopment Commission B. Resolution No. 28-2023 A Resolution of the City of South Bend, Indiana Board of Public Works PER Acceptance Resolution 1. Description: Preliminary Engineering Report Acceptance Resolution for Wastewater Treatment Plant CSO Tank C. Resolution No. 29-2023 A Revised Resolution of the City of South Bend, Indiana Board of Public Works for the Sewer Lateral Reimbursement Program Policy 1. Description: Allow the Establishment of Reimbursement Program to Assist Property Owners with Cost of New Sewer Laterals to Promote Infill Development 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Local Roads & Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2023 Community Crossings Matching Grant for Locust Rd. Improvements from Assumption Dr. to SR 23 Project No. 123-018 2. Amount: Up to $1,000,000 (50% State / 50% Local Cost Share) 3. Funding: PR-00024465 B. Release of Non-Access Easement – Brick Road Logistics, LLC 1. Description: Release of Non-Access Easement at 5750 Brick Rd. Project No. DP21-041 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Exclusive Municipal Combined Sewer Main Easement – HP Marietta Storage, LLC 1. Description: Exclusive Municipal Combined Sewer Main Easement for Combined Sewer Main Running along Property at 851 Marietta St. Project No. DP22-035 D. Professional Services Agreement – Commonwealth Engineers, Inc. 1. Description: Provide Design, Construction Administration, and Easement / Right-of-Way Services for CSO 22 Control Valve Replacement Project No. 123-032 2. Amount: $145,465 (Hourly) 3. Funding: PR-00025396 E. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Engineering Services to Revise Plans and Specs for Monroe Circle Demolition Project No. 123-048 2. Amount: $17,800 3. Funding: PR-00025336 F. Release of Easement – City of South Bend 1. Description: Release of Easement at 1901 W. Western Ave. 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 4th of July Fireworks a) Date/Times: July 4, 2023; 7:30 p.m. to 12:00 a.m. b) Location: Allen St. between Lindsey St. & Van Buren St. c) Favorable Recommendations 2. Event: Back to School Parade-Boogie a) Date/Times: August 12, 2023; 7:30 a.m. to 1:00 p.m. b) Location: W. Washington St. from Washington High School to Charles Black Community Center c) Favorable Recommendations 3. Event: Boys & Girls Club End of Summer Celebration a) Date/Times: July 19, 2023; 5:30 p.m. to 8:45 p.m. b) Location: Wall St. between Greenlawn Ave. & Ironwood Dr. c) Favorable Recommendations 4. Event: Clark Birthday Party a) Date/Times: August 20, 2023; 3:00 p.m. to 10:00 p.m. b) Location: Haney Ave. between Fellows St. & Carroll St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 5. Event: Clark Birthday Party a) Date/Times: July 4, 2023; 3:00 p.m. to 9:00 p.m. b) Location: Haney Ave. between Fellows St. & Carroll St. c) Favorable Recommendations 6. Event: Ellsworth Annual Block Party a) Date/Times: July 3, 2023; 12:00 p.m. to 11:00 p.m. b) Location: S. Ellsworth Pl. between Wilson Ave. & E. Washington St. c) Favorable Recommendations 7. Event: Hermitage Estates South Block Party a) Date/Times: June 17, 2023; 4:00 p.m. to 9:00 p.m. b) Location: Larkspur Dr. between Finch Dr. & Wheatly Dr. c) Favorable Recommendations 8. Event: Mind, Body, Spirit Solstice Festival a) Date/Times: June 24, 2023; 8:30 a.m. to 9:00 p.m. b) Location: Wall St. between Greenlawn Ave. & Ironwood Dr. c) Favorable Recommendations 9. Event: Our Lady of Hungary Parish Festival a) Date/Times: July 15, 2023; 4:00 p.m. to 11:00 p.m. b) Location: Chapin St. between Calvert St. & Bruce St. c) Favorable Recommendations 10. Event: Symphony Under The Stars a) Date/Times: June 30, 2023; 1:30 p.m. to 11:30 p.m. b) Location: E. Jefferson Blvd. to E. Wayne St. between S Niles Ave. & S. Dr. Martin Luther King Jr. Blvd. c) Favorable Recommendations 11. Event: Weaver Block Party a) Date/Times: September 9, 2023; 10:00 a.m. to 10:00 p.m. b) Location: S. Esther St. between E. Jefferson Blvd. & E. Wayne St. c) Favorable Recommendations 12. Event: Weaver Graduation Party a) Date/Times: June 17, 2023; 8:00 a.m. to 10:00 p.m. b) Location: S. Esther St. between E. Jefferson Blvd. & E. Wayne St. c) Favorable Recommendations B. Long Term Occupancy Permit 1. Applicant: Selge Construction Co., Inc. a) Location: W. North Shore Dr., W. Angela Blvd., Iroquois St b) Description: Constructing a Concrete Bike Trail along the Old Coal Line Railroad from North Shore Dr., Equipment Stored Within Right-of-Way for duration of Project CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 c) Date: Approved effective March 13, 2023 to November 30, 2023 d) Favorable Recommendations 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 133 E. Pendle St. – Sewer 12. NOTICE OF PUBLIC HEARING A. Preliminary Engineering Report for Fellows Booster Station and Lead Service Line Replacement Street Department 13. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: Edcoat LLC 1. Location: 30350 Edison Rd. 14. RATIFY BONDS A. Contractor Bonds 1. Southern Ridge Concrete LLC, Approved effective May 22, 2023 A. Excavation Bonds 1. Craftmasters Global LLC, Released effective June 29, 2023 2. Flock Group Inc. dba Flock Safety, Approved effective March 29, 2023 B. Occupancy Bonds 1. Everstream GLC Holding Co., LLC, Approved effective February 20, 2023 2. F.A. Wilhelm Construction Co., Inc., Released effective July 11, 2023 3. Flock Group Inc. dba Flock Safety, Approved effective March 29, 2023 4. Geotill Inc., Approved effective June 6, 2023 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-56329, GBLN-56552, GBLN-56559 a) Date: 05/15/2023 b) Amount: $2,331,607.82 2. Claim No.: GBLN-57099 a) Date: 05/23/2023 b) Amount: $3,157,851.78 3. Claim Nos.: GBLN-57169, GBLN-57253, GBLN-57274 a) Date: 05/24/2023 b) Amount: $715,547.82 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 8, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.