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Home My WebLink About05/22/08 and 05/27/08 Board of Public Works Regular MeetingPUBLI AGENDA SESSION MAY 22, 2008 'he Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on May 22., 2,00 , by Board President Mr. nary A. Oilot, with Board Members Carl P. Littrell and Bornald E. Inks present. Also present was Board Attorney Cheryl Greene. Board of Public Works - 'ley k. Linda M. Martin, presented the Board with a proposed agenda of items presented by the nnnblic and by City Staff. Board n;iernbers discussed the following items from that list. Ldditionns to the Agenda Mr. Gilot noted the addition to the agenda of a Construction Contract for signature for the Century Center Boiler Replacement, and an Agreement with the Community Hernnebuyer's Corporation. Contract - Norfolk Southern Railroad lair. Dave Tungate, Water Works, stated he was requesting approval of an Environmental Right of Entry Agreement for Norfolk Southern Railway's property at 701 West Chippewa Avenue, for installing a monitoring well. Mr, Littrell stated that the railroad had abandoned this property, and no longer owned it. Ids. Greene noted that this would (need to be cleared up before the regular meeting of the Board. Safety Report Central Services Ms. Mary ` isniewski, Central Services, presented her division's Safety Report for the month of April. ( - -) PENING OF BIDS — EDDY STREET COMMONS PHASE 3 — UTILITIES — PROJECT NO 108 - 0058 (TIF� his wa,s the date set for receiving and opening of sealed bids for the above referred to project. `1 -ie Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BID: $3,263,940.50 BID. $2,664,147.07 , .25 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrman Non - Collusion Affidavit was in order T Discrimination commitment form was completed l ive percent (5 %) Bid Bond was submitted BIB. $3,278,016.511 5777 Cleveland Road Host Office Box 266 South Bend, Indiana 46624 9 PUBLIC AGENDA SESSION Bid was signed by: Mr. Paul Fallon. Non-Collusion Affidavit was in order Non - Discrimination commitment form was completed Five percent (5 %) Bid Bond was submitted BID: $2,644,349.97 BID: $2,973,238.63 BID: $2,644,976.29 MAY 22, 2008 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were. referred. to the Engineering Department, Economic Development and consultant for review and recommendation. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TIT SHEET – WESTERN AVENUE IMPROVEMENTS FROM OLIVE STREET TO WALNU STREET -PROJECT NO. 107 -083 (T !F In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids, and approval and execution of the Title Sheet for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above recluuest to advertise was approved, and the Title Sheet was approved for signature. APPROVAL OF CDBG SCIBGRANTEE CONTRACTS Ms. Judy IRoshek, Community and Economic Development submitted the following C.DB(i Stubarantee contracts for annroval. Tye Description Business Amount Contract Foot Patrols – CDBG South Bend police `9000 - - - I /1 /08 to 12/31/08 Department Contract 1 duucation /Cuuireach LaCasa de Amistad `1720,0110 1/1/08 to 12/31/138 Contract Demolition Project Department of Code $450,000 CDBG - 1/1/08 to Enforcement 12/31 /0b -- Contract ; Mortgage Subsidy Community ---- - - - ----- - $300,000 Program – CDBG - Idomebuyers Corp. 1/1/0$ to 12/31/08 _ Contract — -- Downpayment Housing Development $40,13130 Assistance CDBG, - Corp. (REWARD) I/1/08 to 12/31/08 Contract Counseling A Family A Children's $32,325 Development Services Center Program – CDBG - 1/1/a8 to 12/31/08 Contract Youth Development Boys A Girls Club of $28,735 Program CDBG - St. Joseph County 1/1/08 to 12/31/08 PUB LIC AGENDA SESSION MAY 22, 2008 Type Desc Business ( A mount _ Contract Colfax Campus Improvements CDBO South Bend Heritage ] Foundation $150,000 $360,000.00 – 1/l/08 to 12/31/08 Contract Inc. Contract Near 'West: Side South Bend Heritage $156,937 Acquisition Reha- Foundation Wenger Street from bilitation Program (Hotel /Motel Tax) to 8:00 p.m. Contact Chapin/Westem South Bead Heritage $204 152 $54,000.00 Commercial Foundation Homebuyer °s services provided by Acgisition.- Start at old R -Dart Inks /Luttrell Corporation D emolition Program from 7:00 a.m. Parking lot on contract Northeast South Bead Heritage $201,937 Western to Ford, to Neighborhood Foundation and Determining Revitalization _ Program Contract Older Adult Crime Real Services, Inc. $x,620 Victim Program Contract — Guardianship Real Services, Inc. ( $8,620 'Upon a motion made by Mr. Luttrell, seconded by Mr. Inks and carried, the contracts were approved. AP PROVAL OF AGREEMENT EMENT AND CONTRACT I Cie_ro1 TYPE �ment and_ Contract were submitted to the Board ibr approval: BUSINESS DESCRIPTION 1 AMOUNT MOTION/ APP ROVAL OF ST ET CLOSIT E /PROCESSION 10 11owing street closure and procession were presented for approval: I Sponsor Description Date/Time SE `ostroctiors C�riffen P& Cent��ry Boiler $360,000.00 C�i1ot/halcs Contract Inc. C enter Replacement - Project May 24, 2008 700 Bloch of East Luttrell /Inks No. 107 -0:51 from 8 :00 a.m. Wenger Street from (Hotel /Motel Tax) to 8:00 p.m. South Marietta Street Agreement Community Staff Agreement for $54,000.00 Oi1ot /Inks Homebuyer °s services provided by Revenue Start at old R -Dart Inks /Luttrell Corporation Community and from 7:00 a.m. Parking lot on Economic Development to 10:00 a.m. Western to Ford, to and Determining Oliv Street Charges to CFTC APP ROVAL OF ST ET CLOSIT E /PROCESSION 10 11owing street closure and procession were presented for approval: I Sponsor Description Date/Time Location - Motion Carried r Herron, David Family/Neighborhood May 24, 2008 700 Bloch of East Luttrell /Inks Picnic from 8 :00 a.m. Wenger Street from to 8:00 p.m. South Marietta Street - _- to South High Street I.6161 w, Westside Memorial May 26, 2004 Start at old R -Dart Inks /Luttrell Michael Day Parade from 7:00 a.m. Parking lot on to 10:00 a.m. Western to Ford, to Oliv Street AP PROVE SIDEWALK CAFE PERMIT APPLICATION ik4r. Gilot indicated that the Board is in receipt of the following Sidewalk Cale Permit application: APPLICANT: Trio Restaurant & Jazz Club BUSINESS ADDRESS: 129 North Michigan Street DAYS /TIMES OF OPERATION: Monday through Friday, 11:00 a.m. to 11:000 p.m.; Saturday from Noon to 11 :00 p.m.; Sunday from 10 :00 a.m. to 3 :00 p.m. PUBLIC AGENDA SESSION MAY 22, 2008 Mr. Inks made a motion that the Sidewalk Cafd Permit Application be approved. Mr. Littrell seconded the motion which carried. The Cleric was instructed to post the agenda and notify the media and other Persons who lllav requested notice of the meeting agenda. No other business cane before the Board. The meeting adjourned at 11:46 a.m. BOARD OF PUBLIC WORKS d Gary A. Gilot, President Cad P. Littrell, Member XZLV- C15 l� nald E. Cks, Member A. Linda M. Martin, Cleric REGULAR MEETING MAY 27, 2008 The Regular Meeting of the Board of Public Works convened at 9:33 a.m. on Tuesday, May 27, 2008, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr, Donald F',. Inics present. Also present was Board Attorney Cheryl Greene. ADDITION TO THE AGENDA. Mr. Gilot rioted the addition to the agenda of the Release of a. Contractor Bond. APPROVE MINUTES OF PREVIOUS MEETING Upon a notion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of' the Agenda Session. and Regular Meeting of the Board held on May 8, 2008 and May 12, 2008_ aunri the Clams Review meetings of May 15, 2008 and May 19, 2008 were approved. OPENING OF QUOTATIONS — DEMOLITION OF 1129 SOUTH BEND AVEN FORMER AAYS RENTAL BUILDING — PROJECT NO. 108 -056 (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations foc the above referenced. Project. The following Quotations were opened and read: TOROK EXCAVATING & DEMOLITION. INC. 1825 South Fellows Street South Bend, Indiana 46601 Quotation was submitted. by Mr. Bill Torok QUOTATION: $33,000.00 B J EXCAVATION INC. 1104 Vest Donald Street South Beard, Indiana 46613 Quotation was submitted. by Mr. Darnell O'Neal QUO0,ATION: $43,900.00 L�-EG tiLAR lliilEP,T1NGi MAY 27, 2008 Quotation was submitted by Mr. William Loudin Description Quantity Unit Unit Price 'Total Amount N o.-i 3 106 Burns Ave. - Demolition, - - - __- Clearing, and Site Restoration 1 LSCJ�I $16,885.00 1106 Burns Ave. - Asbestos - I LSI1I'�I - -- Abatement $650.00 $17,535.00 3 1112 Burns Ave. - Demolition, I LSTTl -- — Clearing, and Site Restoration $12,025.00 I 1112 Burns Ave. - Asbestos I LSIJIVI - - Abatement $600.00 $12 5 1 13.0 Tenney St. - I )emolition, - -- - Clearing and Site Restoration l LS1JI� 1 $ 12,025.00 1 110 Duey St. - Asbestos I LSIJ -- Abatement $770.00 $ 12,7 95.00 TOTAL: $42,955.00 1pon, a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Annotations aware referred to Engineering and Community & Economic Development for review and recon FA BLE BITS AWARD- CENTURY CENTER SKYLIGHT STABILIZATION PROJECT - P INTO. 108 - 017 (IIO TEL /MOTI✓L TAn i ir, Littrell stated that dare to questions on funding, he was requesting the Board table the bid award for the above project. Therefore, upon a motion by Mr. Littrell, seconded by M r. Inks and canT led, the bid award for the above project was tabled. WAR BITS - 2008 STREET MATERIALS - PROJECT NO. 108 -046 (LRS VJr. Rob Nichols, Engineering, advised the Board that on May 12, 2008, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Nichols recommends that the Board award the contract to various lowest responsive and responsible bidders as noted below, in unit prices: AWARD COMPANY ,T EM M ( UNIT TOTAL NOS I DESCRIPTION Q UANTITY UNIT PRICE AMOUNT UNIT PRICE 1. - -- CCC HMA Surfac No. 1I Limestone 5,000 TON $47.00 $235,000.00 Walsh & Kelly _HMA Surface No. 11 Limestone -- . MAC 10 or MAC 20 with SBS 1,000 TON $52.00 $52 000.00 Walsh & hell y HMA Surface No. 11 Limestone 3. MAC HD with SBS 500 TON $53.00 $26,500.00 Walsh & Kelly 4 HMA Surface No. 9 Limestone 500 TON $38.00 $19,000.00 Walsh & Kelly _ 5 HMA Surface No. 9 Sla 500 TON_ $4 -4.00 $22,000.00 Walsh & Kell L HMA Surface No. 11 Slag 5,000 TON $45.00 $225,000.00 Walsh & Kell HMA Surface No. ll Slag MAC 7_ 10 or MAC 20 with SBS 1,000 TON -- $54.00 $54,000.00 Walsh & Kelly HMA Surface No. 1 1 Slag MAC 3. 1-1K with SBS 1,000 TON $55.00 $55, 000.00 Walsh & Kelly HMA Surface No. 11 Steel Slag �?. - -� Olexobit TS 5.000 TON $65.50 $327,500.00 Walsh & Kelly HMA Surface No. 11 Limestone - 1 0. Olexobit TS 3,000 TON $65.00 $195,000.00 Walsh & Kelly HMA Binder No. 8 or 9 MAC 10 11. o MAC 20 with SBS 1,000 TON $29.00 $29,000.00 Walsh & Kelly HI A Binder No. 8 or 9 MAC HD 1 12. with SBS 500 TON $29.00 $14,500.00 Walsh & Kelly 1IMA Binder No. 8 oi 9 _13 . Limestone or Slag 2,000 TON $28.00 $56,000.00 Walsh & Kelly HMA Binder No. 8 or 9 Limestone or Stag MAC 10 or — -� MAC 20 with SBS 1,000 _TON $29.00 $29,000.00 Walsh & Kelly HMA Binder No. 8 or 9 Limestone or Slag MAC HD with 15. SBS 500 TON $29.00 $14,500.00 Walsh & Kell 16.__ HMA Binder No. 11 (No Local 2,000 TON $35.00 $70,000.00 Wals & Kel ly REGULAR MEETING MAY - 2,72008 ITE; M AWARD C ITEM UNIT TDTA l QUANTITY UNIT PRICE - AMOUNT UNIT - UNIT TOTAL QUANTITY NO. DESCRIPTION Q UNIT PRICE AMOUNT UNIT PW ,F Gravel) The Lev:Y Bit M at 31. Bituminous Weight - Unit Cost is 75,000 GAL HMA Binder No. 11 MAC 10 or $120,000.00 Products Cost Added for Each Ton of 17. MAC 20 with SBS 1,000 TON $42.00 $42,000.00 Wal sh. & GAL HMA Binder No. 11 MAC HD Only) Walsh Fv 1 <el.iv Polymer Modified Asphalt 18. wit SBS 500 TON $44.00 $22,000.00 65,00 GAL HMA Binder No 11 Lin iestone or $126,750.00 P r"odUCAS Bit Mai. 34. Earthbind Dust Control (Pick-u 50,000 19. Slag ( 4,000 TON $36.00 $144,000.00 Wal HMA Binder No. l 1 Limestone or Bit Mai 3A. (Delivered) 125,000 GAL Slag MAC 10 or MAC 20 with $143,750.00 Produ - Polymer Modified Asphalt 20. SBS 2 TON $44.00 $ 88,000.00 Walsh & ''K el k HMA Binder No. 1 1 Limestone or Bit Ma(, 35. 20HD 125,000 21. Slag MAC HD with SBS 1,000 TON $44.00 $44,000.00 Walsh, & ' - ells HMA Base No. 5D Limestone or Bit Mat 36. Cernent (Olexobit 'PS) 62,500 22. Slag 6,000 TON $27.00 _ $162,000.00 W alsh & K eI N =i HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with 23. ( SBS 1 .000 TON $28.00 $28,000.00 Walsh A, 1 < >eily HMA Base No. 5D Limestone or 24. Slag MAC ND with SBS 1,000 TON $28.00 $28,000.00 ( Walsh &. 1 <1 1y 25. _ Lli h Performance Cold Patcla 3,000 Ton $78 $234,000.00 ]_ Walsh & K ell ly Bituminous Patch, Material 1 26. Special AE -300P (Delivered) 300 TON $50.00 $15,000.00 Walsh & X,eldv 27. Class A Concrete CYS No Bid No Bid No Awai Class A High Early Strength - -- 28. Concrete CYS No Bid No Bid N o Award 29. Demurrage Fee MIN No Bid No Bid No Av , v ar d Totals Amount of Bid (Items I through 29) $2,231 ,000.00 ITE; M UNIT TOTAL UNIT TDTA l QUANTITY UNIT PRICE - AMOUNT UNIT - NO, DESCRIPTION QUANTITY UNIT PRICE AMOUNT UNs b Pk11C 3,000 TON $14.75 $44,250.00 Sasobit 1 Yz% of the Liquid The Lev:Y Bit M at 31. Bituminous Weight - Unit Cost is 75,000 GAL $1.60 $120,000.00 Products Cost Added for Each Ton of (Unit Cost Bit 11,1at 30. Material Delivered 75,000 GAL $1.25 Only) Walsh Fv 1 <el.iv ASPHALT EMULSIONS MATERIALS ITEM UNIT TOTAL UNIT TOTAL QUANTITY UNIT PRICE - AMOUNT UNIT - NO, DESCRIPTION QUANTITY UNIT PRICE - AMOUNT - >4�I�I P RICE, - 3,000 TON $14.75 $44,250.00 C ompany The Lev:Y Bit M at 31. AE -T (Bituminous Mate rial) Tack 75,000 GAL $1.60 $120,000.00 Products Bit 11,1at 32. RS -2 75,000 GAL _V.85 $13 8,750.00 P r oducts Polymer Modified Asphalt Bit Matt 33. Emulsion 65,00 GAL $1.95 $126,750.00 P r"odUCAS Bit Mai. 34. Earthbind Dust Control (Pick-u 50,000 GAL $0.95 $47,500.00 Product Earthbind Dust Control _ Bit Mai 3A. (Delivered) 125,000 GAL $1.15 $143,750.00 Produ - Polymer Modified Asphalt Cement (Mac -10 ID & Mac- Bit Ma(, 35. 20HD 125,000 GAL $2.50 $312,500.00 P roduct s -� Polymer Modified Asphalt Bit Mat 36. Cernent (Olexobit 'PS) 62,500 GAL $2.66 $166,250.00 Prodrrr,t - Tntnl Amount of Bid (Items 311 through des $1,055,500.00 AGGREGAT MA.TPR. AI S, ITEM UNIT TOTAL NO. DESCRrPTION QUANTITY UNIT PRICE - AMOUNT UNIT - P + ,, l The Le-,w l 37. Slag /Gravel - Chips 3,000 TON $14.75 $44,250.00 C ompany The Lev:Y 38. Slag Sand 5,000 TON $11.25 $56,250.00 Compa_ l EQ UI.AR MEETING RITSCHARD EROS, INC "'1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. David Reinhold QUOTATION: $58,625.00 C E EXCAVATING, INC. 53167 CR 9 Elkhart, Indiana 46514 , Quotation was submitted by Mr. Al Johnson QUOTATION: $43,745.00 R&R EXCAVATING INC 2010 Went Avenue `vlishawa Indiana 46545 Quotation was submitted by Mr. Williarn Louidin QUOTATION: $63,870.00 MAY 27, 2008 117Don a emotion made by Mr. Littrell, seconded. by Mr. Inks and carried., the above Quotations were referred to Engineering and Economic Development for review and recommendation. After reviewing those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsive and responsible bidder, Torok Excavating & Demolition, Inc., in the amount of $33,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion. which carried. �)_P 1`'I NG 0 RHOOD DEMOLITIONS — VA RIOUS HOUSES — PROJECT NO. 108 -057 JCOI T� N . Oilot advised that this was the elate set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: O C EXCAVATI _ & DEMOLITION, INC. 1825 South fellows Street South Blend, Indiana 46601 Quotation was submitted by Mr. Bill Torok OUOTATiTON: Rem ri Description tion ua tIlt Unit Unit Price Total Amount 1106 Bums .Ave. - Demolition, -- Clearing and Site Restoration 1 LSL7�� $4,200.00 1106 Burns Ave. - asbestos 2 - - Abatement 1 LSUM $42 5.00 $4 ,625.00 ., 1112 Burns Ave. - Demolition, Clearing, a nd Site Restoration 1 LS4Jli4 $4,200.00 1112 Burns Ave. - Asbestos G __- Abatement 1 LSIJIVI $325.00 $4,525.00 5 1 110 Duey St. - Demolition, Clearing, and Site Restoration t LSIJ1tI $3 900,00 ry � � 1 110 Furey St. - Asbestos 1 1L $625.00 $4,525.00 J . Abatement � OT h.L $1 3,675.04 I C J EXCAVATION INC 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal Q UOTATION: GULAR MEETING MAY 27. 2008 Item Description Quantity Unit Unit Price Total Arne s is No. 1106 Burns Ave. - Demolition, I LSUM Unit ]price T -- - -- 1 1106 Burns Ave. - Demolition, _ 1 LSUM $7,255.00 1 1 Cle aring, and Site Restoration 1 LSUM $5,600.00 -- - -____ 2 1106 Burns Ave. - Asbestos 1 LSLTNI $440.00 $ 7,695 ,W 2 1 Abatement I L LSUM - $400.00 - $6,E, }.00 -- -. _ 3 _ 1112 Bums Ave. - Demolition 1 LSUM $5,95T00 $8,130,0 4 Clearing, and Site Restoration 1 LSUM $4,600.00 4 1112 Berns Ave. - Asbestos 1 LSUM $330.00 6.237.1L Abatement 1 LSUM 5375.00 1 4,97) 00 5 _ 1110 Duey St _ - Demolition, - 1 LS17L/l S8,101m &351 00 6 Clearing, and Site Restoration 1 LSUM $5,275. $3,7 0 C 6 1110 Duey St. - Asbestos - -- 1 LSU $217-43,00 Abatemen $675.00 $5,950 TOTAL - -- - $16 ,925,00 RITSCHARD BROS. INC. 1204 Nest Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. David ReinOiold QUOTATION: I D escription Quantity Unit Unit Price Total An,�orwnt 1 1106 Burns Ave. - Demolition, I LSUM Unit ]price T -- - -- No. D Clearing, and Site Restoration Clearing, $7,255.00 1 1 1106 Burns Ave. - Asbestos 1 LSUM - - - Abatement $440.00 $ 7,695 ,W 2 1 1112 Bums Ave. - Demolition, I L LSUM - - -- 3 Clearing, and Site Restoration 1 LSUM $5,95T00 $8,130,0 4 1112 Burns Ave. - Asbestos 1 LSUM Abatement $330.00 6.237.1L 1110 Duey St. - Demolition, 1 LSUM -- __ - - -. - -_- Clearing, and Site Restorati S8,101m &351 00 6 1110 Duev St. - Asbestos Abatement 1 LSUM $660.00 $3,7 0 C TOTAL, $217-43,00 C E EXCAVATING INC. 53767 CR 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Al Johnson QUOTATION: Item Description Q Quantity U Unit U Unit ]price T T otal Anl x No. D 1 1 1106 Ruins Ave. - Demolition, I I L LSUM Clearing, and Site Restoration $ $7,510.00 2 1 1106 Bairns Ave. - Asbestos I I L LSUM - - -- Abatement $ $620.00 $ $8,130,0 3 1 1112 Burns Ave. - Demolition, - - 1. L LSUM C Clearing, and Site Restoration $ $7,800.00 1112 Burns Ave. - Asbestos 1 L LSUM Abatement 1 $550.00 & &351 00 ECAVATING, Ilttlo 2010 Went Avenue Mishawaka, Indiana 46545 R EGULAR MEETING MAY 27, 2008 AWARD COMPANY IT EM - - :N O. DESCRIPTION QUANTITY UNIT UNIT PRICE, TOTAL AMOUNT UNIT PRICE 39. j No. 24 Sand 5 TON $6.20 $31,000.00 Rieth Rile 4 j No. 53 Gravel (No Local Caravel) 5,000 TON No Bid No Bid No Award 41. No. 53 Recycled Concrete 5,000 TON $9.00 $45,000.00 Walsh & Kell 42_1 No. 53 Slag 5,000 TON $_12.30 $61,500.00 The Levy Company Total Amount of Bid (Items 37 through 42) $238,000.00 In addition, Mr. Nichols noted that no award will be made for Items 27, 28 and 29 (Concrete) and Item 40 (Gravel) because no bids were received for those items. ,4r. Gilot noted that the bid specifications state there is no promise of quantities to be purchased; these are strictly unit price awards. Quantities were put in the bid specs only to give a gauge for comparison. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. A_k� " 'ROVAL BODIES MOUNTED ON A T./ iINDEM AXLE CHASSIS In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject AI bids for the above referenced equipment due to budget constraints. Wherefore, upon a motion grade by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. Alv APTIAL) Ms. Roxanne Lawson, Water Works, advised the Board that quotations were received and opened for the above referred to equipment. After reviewing those quotes, Ms. Lawson rccoly "mends that the Board award the contract to the lowest responsive and responsible bidder, U.S. B UISiness Systems, Inc., 3221 Southview Drive, Ehrhart, Indiana 46514-, in the amount of aI10,560.00 (Printer Purchase - $8,550.00; Trade In — ($1,500.00); Maintenance Agreement — `G3,510.00). Wherefore, Mr. Gilot made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried. % .P I=° P.OVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — 2007 Sf %E'ER LINING PROGRAM — PROJECT NO. 107 -076 (SEWERS) N,1r. G�lot advised that Mr. Toy Villa, engineering has submitted the Final Change Order on behalf of hnsituform Technologies USA, Inc., 17988 Edison Avenue, Chesterfield, Missouri 63005. indicating the contract amount be decreased by `30,486.00 for a new contract suite, including this Change Order, of $585,264.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $585,264.00. Upon a motion made by Mr. G %lot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three -year Maintenance Bond. . AP PROVE PROJECT COMPLETION AFFIDAVIT -- PROCUREMENT OF GA.0 ,E111IP — PROJECT NO. 107- (WATER WORKS /BOND ISSUE) N11r. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Af f5davit on behalf of Calgon Carbon Corporation, 500 Calgon Carbon. Drive, Pittsburgh, Penansylvania 15205, for the above referenced project, indicating a final cost of $307,600.00. if a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Project Completion <rtfgdavit was approved. W PRO v'E _PROJECT COMPLETION AFFIDAVIT— LAFAYETTE BOULEVARD STREET LIGHTING IMPROVEMENTS — PROJECT NO. 107 -107 (GENEI�-AL FUND) !V11'r. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Ai Iidavit on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46350, for the above referenced project, indicating a final cost of $30,756.00. Upon a motion made by Mr. ,arks., seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. REGULAR MEETING MAY 27, 2005 ADOPT RESOLUTION NO. 37 -2005 — A RESOLUTION OF THE BOARD OF PUBLIC-: WORKS OF THE CITY OF SOUTH BENS INDIANA, FIXING RTES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERAT['11) PARKING GARAGES Mr. Inks stated that the rate increase for the parking garages was only for the monthly parkifil , and it is the first time a rate increase has been requested since 2003. The previous rate increase was done seventeen (I7) years ago. Upon a notion made by Mr. Inks, seconded. by Mr, Littrell and carried, the followin Resolution was adopted by the Board of Public Works: RESOLUTION NO. 37 -2005 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OE THE CITY OF SOUTH BEND, INDIANA, FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY ORPERATED PARKING GARAGES WHEREAS, Ind. Code 36 -9 -I I -7 authorizes the Board of Public Works to fix reasonable rates for municipally operated parking garages, subject to approval of the Common Council, and NOW, THERE—FORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following monthly parking rates be established for the Colfax Street hari <ing Garage, the Wayne Street parking Garage, and the Leighton plaza Parking Garage: SECTION 1. The following monthly parking rates shall be charged for vehicles parked as City operated garages: Old lute New Rate A. Monthly rate — Standard Larking per vehicle in area Located above gates. $40.00 $45M B. Monthly Rate — Premium Parking Per vehicle in areas marked as RESERVED. $50,00 $55.00 The option to issue or renew agreements for parking in City -owned and operated garages lies with the sole discretion of the Board of Public Works or its designee. 1Jnles,., otherwise designated, parking spaces shall be allocated on a first comae, first served basis. Should the demand for parking exceed supply, priority for parking spaces shall be givers to those who pay the monthly rate as long as payment is timely and current. SECTION 11. At this time the Board of Public Works has designated the corporation AMPCO to operate and manage all City parking garages. AMPCO, or anA✓ successor to AMPCO designated by the Board of Works, through its agents and employees, shall have full power and authority within the confines of City operated parking facilities to enforce the rules and restrictions concerning parking time limits and'. the reservation of spaces for persons who pay premium rates and for those who have, handicap permits, SECTION III. The monthly rates and rules for City operated parking garages in this Resolution supersede those rates and rules established in prior Common Co ncil Ordinance No. 9397 -03, but the hourly rates set forth in Common Council Ordinance 9397 -03 shall remain in full force and effect. SECTION IV. The effective date of this Resolution shall be August 1, 2005 subject to approval by the Common Council. I'-EG U LAi� MEETING MAY 2 7, 2008 ADOPTED this 27th day of May, 2005, CITY OF SOUTH BEND BOARD OF PUBLIC WORDS s /Cary Ctilot, President s /Carl Littrell. Member s /Don Inks, Member ATTEST: s /Linda Martin, Clerk ADOPT RESOLUTION NO. 38 -2008 - A RESOLUTION OF THE BOARD OF PUBLIC W O RKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING A WRITTEN FISCAL "'I AN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANI,' EXATION ARE IN GERMAN TOWNSHIP (AUTEN CONNECTOR ANNEXATION AREA T- ..- „ r.-. -A- 1-,<, li/f- T,-,8r„ 1- A4 A : + +.-]I -A was adopted by the Board of Public Works: WHERE there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100 %) property owners which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 14 of Exhibit "A” attached hereto; and 'e%VHERE,AS, the territory proposed to be annexed encompasses approximately 9.77 acres ol''M.nd, which property is at least 12.5% contiguous to the current City limits, i.e., approximately eontigoou.s, generally located on the east: side of Mayflower Road approximately a quarter mile south of Adams. It is anticipated that the annexation area will be developed as a roaYvay by the City of South Bend. This development will require a basic level of municipal public services of a non- capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital anprovernent nature, including street and road construction, street lighting, a sanitary sewer systern, a water distribution system, and a store water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non - capital. nature, � icluding street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non- capital services normally provided within the corporate boundaries; and ser vices of a capital improvement nature including street and road construction, street lighting, a Sauartary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the or anization and extension of those services; (4) that services of a non- capital nature will be provided to the annexed. area within one (1) year after the effective date of the annexation, and lluat they will be provided in a manner equivalent in standard and scope to similar non- capital services provided. to areas within the corporate boundaries of the City of South Bend, regardless of sir - ralar topography, patterns of land use, and population density; (5) that services of a Capital irprovernent nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same mani - ier as those services are provided to areas ithin the Corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and locaI laws, procedures, and. planning criteria; and (b) the plan for hiring the employees or other ,00,vernniental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS_ REGULAR MEETING MAY 27, 2008 Section 1 . It is in the best interest of the City of South Bend and the area. proposed to be annexed that the real property described more particularly at Page 1.5 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of public Works, to furnish to said territory services of a non- capital nature, such as street and road maintenance, street sweeping, flushing,, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished. by the City to other areas of thie City regardless of similar topography, patterns of land - utilization, and population density and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street Right system, a sanitary sewer system, a water distribution system., a stornn water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of th .. City of South Bend regardless of similar topography, patterns of Rand use, or population density. Section III. That the Board of public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A" and made a part hereof", for the fnnrnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer network and water main will be extended with construction of the proposed roadway by the City of South Bend. Once constructed, any extensions of these services for future development of the adjacent land will be paid by the developer of the adjacent land; that street lighting, parking, sidewalks, and similar improvements, together with a drainage plan will b� constructed by the developer. Adopted the 27th day of May, 2008. ATTEST: s /Linda Martin, Clerk BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH REND, INDIANA s /Gary Gilot, President s /Carl Luttrell, Member s /Donald E. Inks, Member APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/ Contracts /Proposals /Addenda were submitted to the Board for TYPE BUSINESS DESCRIPTION AMOUNT T MOT N/ SECONDED _ Service Badger Meter, Water Deter $0 Inks /Littrell - -- Agreement Inc. Procurement (Project No. 108 -020) — Software License Agreement for software I used to download and upload meter reads. Maintenance and service on the handhelds, laptops and CD Drive. Lease _ CBI Leasing, 2008 Police Vehicle $963,508.00 TABL _ Agreement Inc. Lease /Purchase Inks /Luttrell Financing (Cumulative Capital Development) Agreement Norfolk Access Agreement for N/A Ines /Lntt�rell Southern Groundwater Railroad Monitoring in Right of Way, 701 W. Chippewa Avenue R1 MEETING MASS 27, 2008 - -- - T -YPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECOND �kgr eenient Communication Inspection & Testing of $672.00 Cilot /Littrell Company of Olive Street Pumping South Bend, Station Fire Alarms Inc. (Revenue) ltgre'ernent Workforce Workforce Diversity $200,000.00 Inks /L,attrell Development Program — Assessment, Group, Inc. Training, Job Placement and Monitoring Services with Emphasis on Ex- Offenders and Minorities (EDIT Fund 408) E- mergency Youngs Sewer Repair at Albert $1 8,304.00 Inks /Littrell Sewer Repair Excavating Street and Huron Street - Project No. 108 - 031(Sewers) Permanent Zielinski, Al & Fairfax Estates Area $3,500.00 — Gilot /Littrell PJt�lll y Nancy and Drainage Improvements Zielinski Easement Eejma —Project No. 108 -014 — I4osinski, Bejma I4osinski to be B onnie reimbursed by the installation of a sewer lateral to serve the remainder of the property. (Bond) A SLSCO Group Install Test Wells at N/A Inks /Littrell for I{,ntry upon Tutt Street in the Right Public Property of Wa along Sibley - Machine Property A11..1thorization Ark Install Test Wells at N/A Littrell /Inks -- for Entry upon Engineering Right of Way South of P ublic P roperty Services, Inc. 702 Lincoln Way East Proposal IWEI Creation of a methane $8,700.00 Inks /Littrell Consulting monitoring plan for the closed biosolids lagoon at Organic Resources (Sewage Works O&M) Professional Dull & Phase I and Phase 11 N`I'E $46.000.00 Ird�,s /Littrell Services Associates Envirom nental Site Proposal Assessments as part of South Bend's Brownfields Citywide Site Assessment Program (EPA Grant and Indiana Finance Authority Grant) Construction Walsh & Kelly, Ireland Road Alignment $60,611.00 Inks /Littrell Contract Inc. Correction - Project No. 108-045 (Erskine Commons Aoreement HQ Lease of 20 Parking `6300.00 /Month Littrell /Inks Investments Spaces in Lot Owned by Health Quest Realty Located South of 117 Franklin Place (MCDA TIP') Addendum The Troyer Increased Scope of `65,180.00 Littrell /Inks Group Services for Michigan Streetscapes REGULAR MEETING MASS 27, 2008 TYPE BUSINESS ( DESCIUPTION AMOUNT MOTI NI SECONDED motior'l Improvements - Project No. 107-09' TIF) j APPROVAL OF STREET CLOSURES /PROCESSIONS I lie tollowing street closures anci processions were presented for approval: Sponsor Description Date/Time Location motior'l Crohn's & Procession — 'fake June 0, 2008 On Route as Littrell /Igiks. Colitis i Steps for Crohn's & from 5 :30 p.m. Submitted O'oundation Colitis — South Bend to 8 :30 p.m. Remembrance Motorcycle Procession June 15, 2008 On Route - - as Inks /Littre, 1___ Ride, Inc. — 8"' Annual POW- from 8 a.m. Submitted MIA Remembrance to 12:00 p.m. Ride Hog Roast Northern Procession — Northern June 21, 2008 On Route as Littrell /Inks Indiana Senior Indiana Senior from 7 :00 a.m. Submitted Olympics Olympics to 1.0:30 a.m. South Bend Major Taylor Bike June 14, 2008 _ On Route as Littrell /Inks Indiana Black Ride — Juneteenth from 8:00 a.m. Submitted Expo Celebration to 11:00 a.m. Memorial Procession — Sunburst Registration: On Routes as _ Littrell /In'. Hospital, The Daces May 30, 2008; Agreed South Bend 12:00 pm to Tribune, WSB 8,00 pm- Event: TAI, WSBT May 31, 2008; Radio Group 6:00 aim to 12:30 pin McKnight, Street Closure — Block June 7, 2008 Fremont from Inks /Littrell� L�,Trme Party M Birthday front 4:00 p.m. Marquette to Feller Party to 8 :00 p.m. APPROVE SIDEWALK CAFE PERMIT APPLICATION Mr. Gilot indicated that the Board is in receipt of the following Sidewalk Cafe Permit application: APPLICANT: LePeep BUSINESS ADDRESS: 127 South Michigan Street DAYS /TIMES OF OPERATION: M -1r 0:30 a.m. to 2:00 p.m., Sat and Sun 7:00 a,rn. to 2:00 p.m. Mr. Inl<s made a motion that the Sidewalk Caf6 Permit .Application be approved. 1"/Ir. Littrell seconded the motion which carried. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Inks., seconded by Mr. Littrell and carried, the following License Application was approved and referred to Licensing for issuance of a license: Memorial Horne Care /Memorial Hospital 707 North Michigan Street 100 Navarre Street 621 Memorial Drive It was noted that the required. Proof of Insurance as well as the hours and. rates to be charged were attached to the application, TABLE REQUEST TO PURL IASE CITE -O 1NED PROPERTY — 1 524 KEMBLE Mr. Gilot stated. favorable recommendations have been received from the Division of Engineering, Code Enforcement, Park Department, and the Legal Department, in coilpuinctioI-" c. REGULAR MEETING MAY 27.2004 wltli a request from Luciano and Rosa Gallegos, 1524 Kemble Avenue, South Bend, Indiana ,1 .66 13 to purchase the City -owned property as described above. Mr. & Mrs. Gallegos are seeking to keep the property clean, fence the area and make their yard bigger. Community & tEconornnic Development stated that the area where the vacant lot sits is an area of interest for possible future expansion of the Studebaker Industrial Dark, although there is no timeframe. Corn:nmunity & Economic Development recommended denying the request based on that possibility. Mayor Steve Luecke recommended making an agreement with the Gallegos' so they wol"nld maintain, lase, and possibly fence the lot with the understanding that they relinquish it s'�h ould the need arise by the City. Ms. Greene stated that they would have to create an agreement to sell the property, possibly for one dollar with the stipulation that the City can buy it back for that amount if the need arises in the future. Upon a motion made by Mr. Inks, seconded by Mr. :,ittrell and carried, the request to purchase the property was tabled until the next meeting. The Board requested Legal to prepare an agreement for the next meeting to address the future development concerns. ,"AVOLABLE RECOMMENDATION - PETITION TO VACATE THE FIRST FAST- WEST ALLE _�;' APPROXIMATELY 400 FEET FROM THE NORTH LINE OF INDIANA AVENUE F R D4 HE EAST RIGHT -OF -WAY LINE OF FRANKLIN STREET. FOR A DISTANCE OF 65 FEET AND A WIDTH OF APPROXIMATELY Iq FEET Nlr. Cilot indicated that Mr. `Pony Molnar, Engineering, has submitted a request to vacate the above referred to alley. Mr. Littrell advised the Board would not need to receive re�cor nmenndations from other departments because the surrounding property is owned by the IZ_c::deveJopment Commission. The vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would riot make access to the lands of the aggrieved person by means of public way difficult or innconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right- of-way by the n elghborhood in which it is located or to which it is contiguous. Wherefore, Mr. Inks made a motion that the alley vacation be approved as requested. Mr. Littrell seconded the motion which carried. 1� 1ANG OF SAFETY REPORTS —DEPARTMENT OF PUBLIC WORKS The Division of Central Services submitted Safety Reports for the month of April, 2004. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were acceptedand filed. 1'ILI1vJG_O OF MONTHLY AND PER-FORIVANCE MEAStJ E REPORTS — DEPARTMENT O l"UBLIC WORDS The Division of Central Services submitted their Monthly and Performance Reports for the month of April, 2004 There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. 1I1 [!\! G OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Business J Comm unications, Inc., South Bend, Indiana E &M Specialists, Inc., LaPorte, Indiana J &L Mana gement Corporation, Mt. Clemens, Michigan R /_. l IIY APPROVAL AND /OR RELEASE CONTRACTOR OR AND EXCAVATION BONDS 1vIr. Anthony Molnar, Engineer, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100 -2000 and /or released as follows: REGULAR MEETrNG MAY 27, 2008 Business ]fond Type Approved/ Released Effective Date $2,924,531.47L 5/27/2008 fond Direct Line Co mmunications, Inc. Excavation Approved l5, 200 Mr. Inks made a motion that the Bonds approval and /or release as outlined above be ratille,d.. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay clams has been received by the Board; each claim is Tully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks noted the f ollowiriR claims in the amounts indicated were submitted for approval: Name Amount of Claim Date: City of South Fend $2,924,531.47L 5/27/2008 Therefore, Mr. Inks trade a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mn Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:08 a.m. BOARD OF PUBLIC WORKS Cary A. Gilot, President L Carl P. Littrell, Member 4 ina ' I n dE. Irdcs, Member - ATTEST: Linda M. Martin, Clerk