HomeMy WebLinkAboutRejection of Quotes - 2023 Tree and Stump Removal Proj No. 123-002
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 18, 2023
Mr. Kevin J. Kenney
K & R Tree Service LLC
1724 S. Grant St.
South Bend, IN 46613
treecutterkev@yahoo.com
RE: Rejection of Quotes – 2023 Tree and Stump Removal – Project No. 123-002
Dear Mr. Kenney:
At its May 18, 2023 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due the Addendum not being acknowledged.
This project will proceed to re-quote and award at the May 23, 2023 meeting, in
accordance with City procurement procedures. Thank you for quoting, and we hope you quote
with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 18, 2023
Mr. Matt Hogarth
Higher Ground Tree Care, LLC
12586 Heather Park Dr.
Granger, IN 46530
matt@hgtreecare.com
RE: Rejection of Quotes – 2023 Tree and Stump Removal – Project No. 123-002
Dear Mr. Hogarth:
At its May 18, 2023 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due the Addendum not being acknowledged.
This project will proceed to re-quote and award at the May 23, 2023 meeting, in
accordance with City procurement procedures. Thank you for quoting, and we hope you quote
with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Project No. 123-002 2023 Tree and Stump Removal
Attn Board of Public Works:
I wanted to provide reason as to why I am requesting to reject the quotes for Project No.
123-002 2023 Tree and Stump Removal at this Agenda Review Session. The purpose of this project is
to aid curb and sidewalk repairs completed by the Streets Dept. At this time, they are running out of
projects that can be done without tree and stump removal. Unfortunately, the quotes received at the
5/9 meeting must be rejected as an addendum was not acknowledged. I am hoping to open & award
these quotes at the upcoming BPW meeting on 5/23, but must reject the quotes received at the 5/9
meeting first. For that reason, I am hoping to have the BPW acknowledge this rejection at the Agenda
Review Session on 5/18. I apologize for this disruption to the normal procedure and hope this is an
acceptable plan.
Sincerely,
Daniel Sexton
Project Engineer
May 18, 2023
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: May 12, 2023
Name: Daniel Sexton Department of Public Works – Engineering Division
BPW Date: May 18, 2023 Phone Extension: 5903
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Micheal Schmidt
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2023 Tree and Stump Removal
Project Number 123-002
Funding Source PR-00024705 – Motor Vehicle Highway
Account No. 202-06-602-505-431000
Amount
Terms of Contract
Purpose/Description Reject quotes for 2023 Tree and Stump Removal received at the 5/9 BPW
Meeting.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
K&R Tree Service and Higher Ground Tree Service