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Home My WebLink AboutChange Order No 1 & PCA - 2022 Contractor Paving, Round 1 Proj No. 122-008 - Rieth-Riley Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 23, 2023 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 hgritton(krieth-riley.com; ralvarado(krieth-riley.com RE: Change Order No. 1 (Final)/Project Completion Affidavit 2022 Contractor Paving, Round 1 - Project No. 122-008 Dear Mr. Alvarado: At its May 23, 2023 meeting, the Board of Public Works approved the Final Change Order for this project, be decreased by $75,233.42 with an additional thirty-two (32) days. The final contract amount is $1,275,548.42 with a new completion date of September 2, 2022. In addition, the Project Completion Affidavit for this project was approved in the amount of $1,275,548.42. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 11 /3/2022 PROJECT NO: 122-008 PROJECT NAME: 2022 Contractor Paving Round 1 CONTRACT DATE: 3/22/2022 CHANGE ORDER NO: 1 (Final) SUBJECT OF CHANGE ORDER: PCR #1-Additional days for work at Diamond Ave All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR I?a"4 az Contractor Signature 2"61' 4111_" Printed Name and Title Rieth-Riley Construction Co., Inc. Company Name 25200 State Road 23 Address South Bend, IN 46614 City, State, Zip $ 1,350,781.84 $ 0.00 $ 1,350,781.84 Increased ® Decreased $ 75,233.42 $ 1,275,548.42 -5.57 % -5.57 % 8/1 /2022 0 days 32 days 9/2/2022 RECOMMENDED FOR APPROVAL CO RUCTION MANAGER CITY OF SOUTH BEND CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan�V. Gathers, Member Attest: Theresa M. Heffner. Clerk Date: May 23, 2023 CITY OF SOUTH BEND, INDIANA 6 �t BOARD OF PUBLIC WORKS A' PROJECT COMPLETION AFFIDAVIT PROJECT NAME 2022 Contractor Paving Round 1 PROJECT NO 122-008 FINAL COST $1,275,548.42 CONTRACT SIGNED 3/22/2022 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Execu�isiday of April , 20 23 Rieth-Riley Construction Co., Inc. Company Name Signature 25200 State Road 23 Ruben Alvarado, Sales Manager Company Address Printed Name South Bend, IN 46614 City, State, Zip WITNESSES: Before me, the undersigned Notary Public in and for said country and state, personally appeared Ruben Alvarado and acknowledged his/her signature to the above Project Completion Affidavit on the 19 _ dray of April 12023 Notary Signature My Commission Expires Rachael Czarnecki Printed Name County of Residence 10/03/2030 Marshall If the Contractor is a corporation, the following certificate will be executed. Matt Hostetler certify that I am Secretary of the Corporation executing this release; that Ruben Alvarado who signed this release on behalf of the contractor was then Sales Mana a of said Corporation; that said release was duly signed for and on behalf of said Corp ration by ority of its governing body, and is within the scope of corporate powers: ��ouwrrr ecretary's Si ature o�!:A" p�� Notary Pub i S atteAofN G na f -- : :o= Marshall C Corporate Seal Matt Hostetler Printed Name •SEAL• c ounry *S Commlaalon Number NP0744094 My Commission Expires °junnn"`� October03, 2030 DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Aa&� 2-44�61fy Date: 5/4/2023 Co truction Manager President Member BOARD OF PUBLIC WORKS APPROVAL Date: Member Member Member Attest Final Waiver of Lien State of Indiana, County of St. Joseph SS., Ruben Alvardo being duty sworn that he/she is the Sales Manager (Name of Officer) (Title) of Rieth-Riley Construction Co., Inc having contracted with City of South Bend (Contractor) (Owner) to furnish certain materials and/or labor as follows; Contractor Paving (Description) for a project known as 2022 Contractor Paving Round 1 (Name of Project) located at Various Streets in the City of South Bend and owned by CitV of South Bend (owner) and does hereby Dirther state on the behalf of the aforementioned subcontractor/supplier: (PARTIAL WA.IWR) that there is due from the Contraotor the sum of Dollars _($ ) Q receipt of which is hereby acknowledged; or [ the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver ofLien which is given solely with aspect to said amount, and which waiver shall be effective only upon receipt of payment thereof by the undersigned; (FINAL WAIVER) that the final balance due from, the contractor is the sum of one hundred two thousand nine hundred siltysix 5/ 100 $ $102,966.05 receipt of which is hereby acknowledged; ox ® the payment of which has been promised as the sale consideration for this Af'fldavit and Final Waiver of Lien which shall become effective only upon receipt of such payment. THEREFORE, the undersigned waives and releases unto the Owner of said premises, any and all liens or claims whatsoever on the above -described property and improvements thereon an account of labor or material or both, furnished b the undersigned thereto, subject to limitations or conditions expressed herein, if any; and f€ rther certifled that, no other party has any claim or right to a lien on account of any work performed or material f nished to the undersigned for said project, and within the scope of this Affidavit and Waiver of Lien. Rieth-Riley Construction Co. Iric Ey -_KL-a4i4i�x- (Firm) (Authorized Representative) STATE OF INDIANA ) SS: ST. IOSEPH COUNTY ) Before me, the undersigned, a Notary Public, in and for said County and State, personally appeared Ruben Alvardo and acknowledged tho execution of the foregoing Affidavit and Walvor of Lien. Iq IN WITNFSrOF, I have hereunto subscribed my name and afExed my offie!al seal vn the day o€ '202!1 �l. Notary Public atud My Commission Expires: Residing in IN 10/03/2030 ��,•�`� Y'�;%//' RACMAI L Ifl County, Marshall ,.o�..••..,��,,; Notary Pubiic, s," �; Marshall County *.**Z Commission Number NP0744094 MY Commission October i n Expires 2030 ecki Name Contractor: Rieth-Riley Construction Co., Inc. Work Completed from DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PAYMENT APPLICATION 8/31/2022 to Final Application No 3 (Final) Project No. 122-008 Project Name: 2022 Contractor Paving Round 1 No. Description QUANTITY UNIT UNIT PRICE Dols. Cent EXTENSION Dols. Cent Contract This Est Total 1 Maintenance of Traffic 1 0 1 LS $81,046.50 $81,046.50 2 Mobilization and Demobilization 1 0 1 LS $27,600.00 $27,600.00 3 Milling, 3" 25769 0 29868 Sy $3.74 $111,706.32 4 HMA Surface, 9.5 mm - Type B 2126 0 2444.67 TONS $102.17 $249,771.93 5 HMA Intermediate, 12.5mm - Type B 2126 0 2180.98 TONS $89.04 $194,194A6 6 HMA for Patching 1351 0 0 TONS $279.85 $0.00 7 Tack Coat 61 0 6 TONS $1,020.95 $6,125.70 8 Joint Adhesive, Surface 16586 0 33172 LF $1.18 $39,142.96 9 Adjust Manhole to Grade 16 0 0 EA $437.67 $0.00 10 Adjust Water Valve Structure to Grade 7 0 1 EA $332.54 $332.54 11 Adjust Inlet to Grade 5 0 0 1 EA $407.85 $0.00 12 Traffic Detector Loop Replacement 3 0 3 EA $552.18 $1,656.54 13 Traffic Detector Housing Replacement 1 0 1 EA $1,204.77 $1,204.77 14 Pavement Message Markings, Thermoplastic, White, Bicycle and Arrow 11 0 11 EA $396.57 $4,362.27 15 Line, Thermoplastic, Solid, White, 4" 3291 0 3230 LF $0.68 $2,196.40 16 Line, Thermoplastic, Solid, White, 6" 492 0 723 LF $0.86 $621.78 17 Line, Thermoplastic, Solid, Yellow, 4" 2602 0 2601 LF $0.68 $1,768.68 18 Grooving for Pavement Markings, 4" 5943 0 4819 LF $1.39 $6,698.41 19 Transverse Marking, Thermoplastic, Solid, White, 24" 141 0 70 LF $0.68 $47.60 20 Transverse Marking, Thermoplastic, Solid, White, Crosswalk, 24" 52 0 52 LF $8.78 $456.56 21 Concrete Curb Ramp, Removal 4711 0 449.1 Sy $56.23 $25,252.89 22 Concrete Curb Ramp, Installation 466 0 441 Sy $195.30 $86,127.30 23 Concrete Curb, Replacement 850 327.5 850 LF $30.00 $25,500.00 24 Concrete Curb, Replacement Undistributed 1000 0 1000 LF $30.00 $30,000.00 25 Tree and Stump Removal 6 0 6 EA $853.38 $5,120.28 26 Alt.1 - Maintenance of Traffic 1 0 1 LS $33,676.47 $33,676.47 27 Alt.1 - Mobilization and Demobilization 1 0 1 LS $13,566.84 $13,566.84 28 Alt.1 - Milling, 2" 18016 0 15163 SY $3.59 $54,435.17 29 Alt.1 - HMA Surface, 9.5 mm - Type B 1982 0 1583.23 TONS $96.24 $152,370.06 30 Alt.1 - HMA for Patching 228 12 36.38 TONS $188.80 $6,868.54 31 Alt.1 -Tack Coat 6 0 6 TONS 1 $356.56 $2,139.36 32 Alt.1 - Joint Adhesive, Surface 14036 0 14036 LF $1.99 $27,931.64 33 Alt.1 -Adjust Manhole to Grade 6 0 0 EA $437.67 $0.00 34 Alt.1 - Adjust Water Valve Structure to Grade 1 0 1 EA $299.07 $299.07 35 Alt.1 - Adjust Inlet to Grade 10 0 0 EA $378.03 $0.00 36 Alt.1 - Concrete Curb Ramp, Removal 272 95.02 272 Sy $56.22 $15,291.84 37 Alt.1 - Concrete Curb Ramp, Installation 272 36.3989 272.0001 Sy $193.66 $52,675.54 38 Alt.1 - Concrete Curb, Replacement 512 445.7 512 LF $30.00 $15,360.00 0 0 $0.00 0 0 $0.00 Deductions Retainage $0.00 Liq. Dam. $0.00 $0.00 Approved 5/4/2023 nstruction Manager Date on actor Date Total $1,275,548.42 Deductions $0.00 Sub Total $1,275,548.42 Prev. Pmts $1.172.582.37 AMOUNT DUE $102,966.05 INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: 122-008 2022 Contractor Paving Round 1 DATE: May 3, 2023 As part of the close-out process of the 2022 Contractor Paving Round 1 project, Rieth Riley requested a change in the utilization plan. Rieth Riley informed the City several MWBE utilization plan contract amounts were impacted by the several line -item underruns on the project. City MWBE coordinator, Chana Roschyk, approved the requested change in utilization on April 12, 2023. The attached final change order form reflects the quantities required to complete the project according to plans. The project incurred an additional 32 days for extending the curb replacement limits to the entire stretch of Diamond Avenue. Please call with your questions (9245). Enc. Bid Tabulation DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PROJECT CONSTRUCTION CHECKLIST Project No. 122-008 Project Name 2022 Contractor Paving Round 1 Contractor Rieth-Riley Construction Co., Inc. Inspector JJE PAY APPLICATIONS & CHANGE ORDERS CHART h PayApp Contract EVA $1,500,000.00 $1,000,000.00 $500,000.00 6/1 7/1 /2022 8/1 NTP Sub. Comp. Final Comp. Today's Date 5/3/2022 9/2/2022 5/3/2023 PAYMENT APPLICATION SUMMARY End Date Total Deductions Sub Total Prev. Pmts Amount Prev Pmt Error 1 7/30/2022 $1,188,552.49 $59,427.62 $1,129,124.86 $0.00 $1,129,124.86 - 2 8/30/2022 $1,234,297.24 $61,714.86 $1,172,582.38 $1,129,124.86 $43,457.51 3 9/2/2022 $1,275,548.42 $0.00 $1,275,548.42 $1,172,582.37 $102,966.05 4 5 6 7 8 9 10 11 12 S - - - - $1,172,582.37 $1,275,548.42 CHANGE ORDER SUMMARY Date Prv. Contract Change Amt. New Contract Change % Total % Added Days 1 $1,350,781.84 $75,233.42 $127,548.42 -5.57% -5.57% 32 2 S - - $75,233.42 - - 5.57% 9/2/2022 POST -CONSTRUCTION DOCUMENT CHECKLIST Items Notes Date Rec'D 1 Final Pay Application 4/19/23 2 Project Completion Affidavit 4/19/23 3 Final Waiver of Lien 4/19/23 4 Final Change Order 4/19/23 5 Complete Certified Payrolls 6 As -Built Documents N/A 7 Testing Reports 8 Warranty Information U / 4/19/23 4/19/2023 Signature: Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 5/3/2023 Department Public Name Scott BPW Date 5/23/2023 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ® Mickey Lovy Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA No. 1 ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Rieth Riley Construction Co., Inc. ❑ Yes❑ If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑❑ Yes No 2022 Contractor Paving Round 1 122-008 (DFO PROJ00000328) MVH-R, TIF River West, TIF West Washington 266-06-602-503-436008, 324-10-102-121-442001, 422-10-102-121- 442001 $1,275,548.42 _Change Order #1 for additional days and project close-out For Change Orders Only Amount of ❑ Increase $ ® Decrease ($ 75,233.42) Previous Amount $ 1,350,781.84 Current Percent of Change New Amount Total Percent of Change: Time Extension Amount New Completion Date: Increase % Decrease (5.57%) $ 1,275,548.42 Increase % Decrease (5.57%) 32 9/2/2022