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HomeMy WebLinkAboutOpening of Proposals - RAISE Planning Project – The Market District Proj No. 123-053 - American Structurepoint Inc.CITY OF SOUTH BEND THE MARKET DISTRICT IMPROVEMENT PROJECT 123-053 MAY 18, 2023 May 18, 2023 South Bend Board of Public Works | c/o Leslie Biek, PE, Assistant City Engineer 227 W. Jefferson Boulevard, Suite 1316, South Bend, Indiana 46601 Dear Evaluators: Engineering consulting is a service, not a commodity. For all of the math involved, it’s an art, not a science. Your consultant partner on the Market District Improvement Project is going to help you shape the future of transportation in South Bend. You deserve a partner who can deliver your vision efficiently and completely. American Structurepoint will support you via: EXCEPTIONAL PROFESSIONAL STAFF CAPACITY As the state’s largest engineering firm, American Structurepoint offers the talent and experience of more than 600 professionals working in 11 disciplines. This depth of resources provides you added value because we can “staff up” to meet deadlines required by grant programs, giving you access to additional project funds. UNMATCHED TECHNICAL EXPERTISE American Structurepoint combines nationally recognized experience in transportation planning with experience delivering infrastructure solutions for South Bend. Your award-winning Smart Streets project showed the exceptional work we can do together. Our transportation planning and design professionals—including urban planners, traffic engineers, roadway designers, and landscape architects—worked closely with City staff to deliver your vision and improve multi-modal safety. OUTSTANDING PROJECT MANAGER Nick Murphy is the ideal manager for a complex project like the Market District Improvement. He combines technical knowledge of roadway improvement from planning to design with superior communication and organizational skills. Nick will be a hands-on partner for the City, guiding this project through the requirements of the awarded RAISE grant funding and helping to realize your vision for the area. COMPREHENSIVE PROJECT APPROACH Ultimately, you are hiring a consulting engineering firm to deliver this project in the most beneficial manner for the South Bend community. American Structurepoint’s project approach for planning and preliminary engineering includes technical elements like traffic engineering and NEPA document preparation; it also includes communication and schedule management. We offer the tools to make the Market District Improvements a reality for South Bend. We were proud to work with the City on the preparation of the RAISE grant application. We look forward to beginning the planning stage of this project together. Sincerely, American Structurepoint, Inc. Cash E. Canfield, PE Chief Operating Officer Authorized Negotiator ccanfield@structurepoint.com 9025 RIVER ROAD, SUITE 200 INDIANAPOLIS, INDIANA 46240 TEL 317.547.5580 PAGE 1 www.structurepoint.com2022.02648 PAGE 2 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT KEY STAFF UNMATCHED TECHNICAL EXPERTISE American Structurepoint is proud to deliver high-quality services to the City of South Bend with local, in-house resources. Our team is enhanced by specialty firms for environmental investigations and geotechnical engineering. CITY OF SOUTH BEND PROJECT MANAGER •• NICK MURPHY, PE TRAFFIC ENGINEERING ROADWAY PLANNING/DESIGN ENVIRONMENTAL SERVICES UTILITY COORDINATION MUNICIPAL UTILITY DESIGN BRIDGE PLANNING/DESIGN SMALL STRUCTURES & STORM SEWER DESIGN GEOTECHNICAL ENGINEERING SURVEY RIGHT-OF-WAY ENGINEERING PUBLIC ENGAGEMENT •• Patrick O’Connor, PE, PTOE Lead •• Rahul Rajbhara, PE, PTOE Traffic Studies •• Jeff Byrd, PE Lead •• Rich Zielinski, PE •• Brad Whitehead, PE •• Gina Sessions, PE Pavement Design •• Bri Hope Lead •• Josh Iddings Wetland Mitigation & Waterway Permits • • Linda Weintraut Archaeological and Historical/Architectural Investigations •• Bethany Holmes, PE •• Corie Lovell •• Jordan McCormack, PE Lead •• Thomas McNicholas, PE Lead •• DJ Bosse, EI •• Jordan Bosse, PE Lead •• Brian Trenner, PE Lead •• Jeff Douglass, PS Lead •• Jessica Stapleton, PS Lead •• Kathy Wolf Lead PRINCIPAL-IN-CHARGE •• CASH CANFIELD, PE QC/QA MANAGER •• WING LAU, PE •• American Structurepoint, Inc. 93% 2.1, 2.2, 3.1, 4.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.13, 6.1, 8.1, 8.3, 9.1, 10.1, 10.4, 11.1, 12.2, 16.1, 17.2, 17.3, 18.1 •• Weintraut & Associates Historians, Inc. (DBE) 6% 5.9, 5.10 •• Resource International (DBE) 1% 7.1 PAGE 3 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT NICK MURPHY, PE As a transportation project manager, Nick is responsible for managing, controlling, and monitoring all elements of a roadway design project. He has the managerial experience to make sure things run smoothly from inception to completion and a proven track record that builds trust and loyalty. Nick's number-one goal is client satisfaction. He manages every dollar our customers spend as if it were his own and he stands behind his word. Nick's experience includes every aspect of road design projects from start to finish. He has a passion for improving safety in local communities through the incorporation of innovative intersections and complete streets elements. QUALIFICATIONS BSCE 2010, Rose-Hulman Institute of Technology Professional Engineer – Indiana INDOT Categorical Exclusion INDOT Certified Railroad Coordination INDOT NEPA INDOT Utility Coordination Certification PROJECT MANAGER OUTSTANDING LEADER SIMILAR PROJECT EXPERIENCE 16 Tech Program Management, Indianapolis, IN The 16 Tech campus is a transformational project for Indianapolis that consists of 50 acres in the heart of downtown being developed as a multidisciplinary innovation district, designed to attract global life sciences and technology companies, as well as other developments. The American Structurepoint team has been involved since the first phase in 2015 and has played a pivotal role through ongoing campus development, including the Breedlove Lane project which includes approximately 0.20 miles of new roadway construction on the 16 Tech campus. The new roadway features include a single travel lane in each direction with a left turn lane at the new connection to Waterway Blvd. Additional roadway features include a new storm sewer system and Best Management Practice (BMP) device, roadway lighting, street trees and landscaping, irrigation, a new water main, a new gas main, conduit banks for communication and electrical facilities, lighting receptacles, and enhanced street hardscape features. As the project manager, Nick led the design and planning efforts for multiple new roadways within the 16 Tech campus while coordinating with utilities, city leaders, developers, and other project stakeholders. InfoSys Development Public Infrastructure – Phase 1, Indianapolis, IN American Structurepoint provided the design for this roadway widening and intersection improvement project at the new Infosys US Education Center facility under construction at the former Indianapolis International Airport site. Infosys plans to use this facility to train all US workforce. The project includes the design of pavement, traffic signals, lighting design, overhead sign structures, drainage structures, pavement markings, signage, curb and sidewalks, and maintenance of traffic during construction. The work includes preliminary engineering, alternative analysis, environmental documentation preparation and permitting, topographic/route survey, right-of- way engineering, land acquisition, construction documents, maintenance of traffic, and utility coordination. Nick was the project manager leading and managing all aspects of the project, including roadway design, stormwater design, traffic design, project financial tracking, project schedule, public outreach and communication, stakeholder coordination, and construction administration. PAGE 4 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT KEY STAFF UNSURPASSED TECHNICAL EXPERTS WING LAU, PE QA/QC MANAGER Wing has served as a quality manager for some of American Structurepoint’s largest and highest profile projects. His experience verifying and resolving plans from all transportation disciplines will mean high quality documents through all phases of development. His experience on design-build projects allows him to review plans from a contractor mindset and identify cost saving concepts early on during the planning stage. He has been a leader in developing and refining American Structurepoint’s design quality management plan. Wing has worked closely with Project Manager Nick Murphy and our key staff members, providing quality oversight on successful transportation planning and design projects in Indiana. JEFF BYRD, PE ROADWAY DESIGN LEAD Jeff is experienced in INDOT and local public agency design projects and procedures. His responsibilities include roadway plan development, preparation of special provisions, and cost estimates. Jeff has specialized experience with erosion and sediment control measures, lighting and traffic signal designs, multi-use trail projects, maintenance-of-traffic schemes, and utility coordination. Jeff’s technical capabilities include software experience in MicroStation Geopak, AutoCAD Civil3D, and GuideSign. He is also experienced with the following design guides and specifications: Indiana Design Manual, Geometric Design of Highways and Streets (Green Book), Manual on Uniform Traffic Control Devices (MUTCD), AASHTO Guide for the Development of Bicycle Facilities, INDOT Standard Specifications, and City of South Bend standards. PATRICK O'CONNOR, PE, PTOE TRAFFIC ENGINEERING LEAD Patrick has specialized experience in traffic operations and transportation engineering in a variety of projects, including signal retiming, signal design, transportation modeling, and design of intelligent transportation systems (ITS). Patrick has a diverse background in providing a multitude of services to a full range of clients throughout the United States. Patrick is skilled in using Synchro, SimTraffic, HCS and Tru-Traffic software, as well as AutoCAD, MicroStation, AutoTurn, and SignCAD. He was a key staff member on the South Bend Smart Streets complete streets project. BRI HOPE ENVIRONMENTAL SERVICES LEAD Bri has over 20 years of experience in managing and preparing EAs, CEs, wetland delineations, water quality permitting (streams/ wetlands), water quality permitting, mitigation planning, and agency coordination. She has extensive experience navigating the NEPA process and the planning complexities often associated with obtaining environmental clearances and permits associated with transportation projects. Bri has managed and prepared a wide range of NEPA documents including projects with Section 106 adverse effect determinations, individual section 4(f) evaluations, and disproportionately impacted environmental justice communities. Our team understands the importance of completing projects in a timely manner. We have established a high priority for the Market District Improvement. We will commit the staff and resources necessary to complete all tasks within your schedule while maintaining quality work. PAGE 5 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT SIMILAR PROJECT EXPERIENCE UNPARALLELED EXPERTISE SMART STREETS INITIATIVE TWO-WAY CONVERSION SOUTH BEND, INDIANA LEADERSHIP FROM KEY STAFF Sessions, Zielinski (roadway); O’Connor, Rajbhara (traffic); Stapleton (ROW) The city implemented a “Smart Streets Initiative” which included changing several of the downtown major streets from one-way streets to two-way streets and implementing “complete streets” concepts for several blocks within the downtown proper. The complete streets concepts that were incorporated included decorative walkways, a cycle track, streetscape, the reduction of travel lanes (road diet and traffic calming), decorative lighting, green initiatives (use of porous pavement in parking areas), decorative crosswalks, and roundabouts serving as gateways into the downtown from the north and south. Other work included traffic signal modifications, changes to access at specific locations, and pavement marking and signing revisions. The entire project was fast track, and the design was successfully delivered in seven months. American Structurepoint was selected to validate the overall plan from a traffic standpoint. To do so, a travel demand model of the downtown area was created, allowing us to present the model live to City officials and discuss what-if scenarios. To accompany the travel demand model, capacity analysis and simulations of all 50+ intersections were developed, which allowed the City to see how traffic is expected to flow on the new roadway network. 16 TECH PROGRAM MANAGEMENT INDIANAPOLIS, INDIANA LEADERSHIP FROM KEY STAFF Murphy (project manager); Canfield (principal); Hope (environmental); Bosse (roadway); O’Connor, Rajbhara (traffic); Douglass (survey); Stapleton (ROW) The 16 Tech campus is a transformational project for Indianapolis that consists of 50 acres in the heart of downtown being developed as a multidisciplinary innovation district, designed to attract global life sciences and technology companies, as well as other developments. American Structurepoint is the lead technical adviser involved in the first phase of development of the campus that will include design, construction, relocation, renovation, and over $100 million in infrastructure upgrades as necessary to solicit, facilitate, and support private sector development of the 16 Tech campus. There will be 3.5 million sft of additional building space over the next ten years as the 16 Tech campus grows and expands. Acting as the Owner's representative, our team developed a comprehensive traffic study for the entire development involving multiple intersections and new roadway connections that provide access to the overall development. PAGE 6 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT SIMILAR PROJECT EXPERIENCE CR 100S FROM DAN JONES ROAD TO RONALD REAGAN PARKWAY AVON, INDIANA LEADERSHIP FROM KEY STAFF Murphy (roadway); Canfield (principal); Bosse (drainage); Hope, Iddings (environmental); Douglass (survey); Stapleton (ROW) American Structurepoint provided the scope, analysis, and conceptual design on a corridor that had experienced a period of economic growth and residential expansion. CSX occupied the north side of CR 100 South, but both east and west of the roadway were bound by residential subdivisions. American Structurepoint performed a traffic study to determine traffic patterns and anticipated future growth of passenger vehicles and trucks. Additionally, we created a public information campaign and provided a preliminary design development for roadway improvements that would cultivate future economic development and would provide for an efficient and safe flow of traffic. LAFAYETTE 3RD AND 4TH STREET TWO-WAY FEASIBILITY STUDY LAFAYETTE, INDIANA LEADERSHIP FROM KEY STAFF Murphy (project manager); Rajbhara (traffic) American Structurepoint conducted a feasibility study for conversion of 3rd Street and 4th Street from one-way to two-way between Union/ Salem and Alabama in downtown, Lafayette, Indiana. The goal of the project was to create a vibrant downtown and increase local economic development opportunities, all while improving mobility for all modes of transportation. The study encompassed the roadway segments listed and any cross streets connecting to these roadways. The study included analysis of signalized intersections and unsignalized intersections located within the study area and potential short-term and long-term improvement options at the junction of 3rd Street/4th Street at Union Street. The study resulted in several conceptual design options for the roadways and conversion of the streets, following the Complete Street philosophies to accommodate the usage for all—vehicles, bicyclists, pedestrians, and transit. NEWMAN ROAD UNDERPASS WEST LAFAYETTE, INDIANA LEADERSHIP FROM KEY STAFF Lau (project manager); Hope (environmental); Douglass (survey) Our work began with a feasibility and traffic study that provided guidance for the road design phase by forecasting future traffic for the nearby Discovery Park Aerospace District development. In addition, additional roadway recommendations were made based on the results of the traffic study and extensive collab- oration with the INDOT Crawfordsville District. American Structurepoint went on to design the new bridge structure supporting the tracks of the Kankakee, Beaverville & Southern Railroad, the reconstruction and widening of Newman Road, and a new roundabout at SR 26 and Newman Road. The project also had an aggressive plan development deadline of nine months. PAGE 7 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT SIMILAR PROJECT EXPERIENCE CRIMINAL JUSTICE CENTER CAMPUS INDIANAPOLIS, INDIANA LEADERSHIP FROM KEY STAFF Zielinski (project manager); Sessions (roadway); O’Connor, Rajbhara (traffic); Hope, Iddings (environmental) American Structurepoint is providing comprehensive engineering services for the preparation of road and traffic design plans, including preliminary opinions of probable costs, for improvements of various roadways and intersections surrounding the new Indianapolis Community Justice Campus near Southeastern Avenue and Pleasant Run Parkway in Marion County. These improvements include a new 2-lane roundabout at Southeastern Avenue/ English Avenue/Rural Street; 4 lanes of full-depth pavement replacement along Southeastern Avenue from Rural Street to Pleasant Run Parkway; resurfacing and widening of Southeastern Avenue from Pleasant Run Parkway to the CSX Railroad Bridge; new traffic signals at the Community Justice Campus main entrance on Pleasant Run Parkway and at the Southeastern Avenue and Pleasant Run Parkway intersection; and realignment of English Avenue near the roundabout. The project also includes the addition of sidewalks, ADA curb ramps, an enclosed storm sewer system, underground detention system, curb and gutter, a multi-use trail, and lighting. INFOSYS DEVELOPMENT PUBLIC INFRASTRUCTURE – PHASE 1 INDIANAPOLIS, INDIANA LEADERSHIP FROM KEY STAFF Murphy (project manager); Canfield (principal); Bosse, Zielinski (roadway); Grimmer, O’Connor, Rajbhara (traffic); Hope, Iddings (environmental) Douglass (survey); Stapleton (ROW) American Structurepoint provided the design for this roadway widening and intersection improvement project at the new Infosys US Education Center facility under construction at the former Indianapolis International Airport site. Infosys plans to use this facility to train all US workforce. The project includes the design of pavement, traffic signals, lighting design, overhead sign structures, drainage structures, pavement markings, signage, curb and sidewalks, and maintenance of traffic during construction. The work includes preliminary engineering, alternative analysis, environmental documentation preparation and permitting, topographic/route survey, right-of-way engineering, land acquisition, construction documents, maintenance of traffic, and utility coordination. AMERICAN STRUCTUREPOINT WORKS FOR SOUTH BEND • Safe Routes to School • Boland Drive Multi-Use Path • Signal System Inventory • Pinhook Water Treatment Plant Improvements Progressive Design-Build • St. Joseph River CSO/River Stabilization • Wellhead Protection Plan Update PAGE 8 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT PROJECT APPROACH COMPREHENSIVE PLAN FOR SUCCESS LEGEND Phase 1 Project Phase 2 Project Northside Boulevard Riverwall East Bank Trail 1 Eddy Street - East 2 East South Street 3 East Bronson Street 4 Northside Boulevard - North 5 Mishawaka Avenue Extended and Roundabout 6 Northside Boulevard - South 7 Belmont Ave Extended 8 Beyer Street and Market Plaza 9 Eddy Street - West 10 Lincolnway East - North Ramps 11 Lincolnway East - South Ramps 12 Sample St 13 Eddy Street to Sample Street Connection A Thomas Jefferson School B Governor Joe Kernan Park C Edgewater Bank Park D St. Joseph River E National Guard Armory 2 3 4 5 7 8 1213 1B A C E D 10 11 69 PAGE 9 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT TOPOGRAPHIC SURVEY The topographic survey serves as the foundation for the project conceptual design alternates, which is why we will get started on this immediately following project award and notice to proceed. Our survey team already has this project earmarked in their schedule for Q3 2023. Because the project limits cover a large area and we understand the priority the City has set, our team will perform full topographic survey for projects 01 to 08, east of the St. Joseph River, right out of the gate. COST SAVINGS IDEA For projects 09 to 13, which are located west of the St. Joseph River, we will utilize available GIS and public LiDAR data to perform the preliminary planning study. We have successfully provided surveying services on numerous projects, ranging from small intersection improvement projects to large urban highway projects. We will use our talented survey staff to incorporate all available GIS information and aerial imagery supplemented with LiDAR data and field survey where needed. By using multiple survey delivery methods we will be able to provide South Bend with a solid foundation on which to develop this project and get the most value out of the project funds. Our design will take full advantage of the topographic survey options previously outlined to ensure that when this project is transitioned from a planning project to full design, re-work will be minimized, thus saving South Bend both time and unnecessary cost. TRAFFIC STUDY Our traffic team is intimately familiar with the City of South Bend’s traffic signal system, roadway network and current operational desires. Our preliminary review of the crash data has helped define the direction of the proposed project. The proposed realignment of the streets leading to/from the Eddy Street Bridge is anticipated to improve safety in this area as existing conditions resembling those typical of a freeway will be avoided with the removal of the existing ramps. This change will remove the existing conflict points in areas that are prone to higher operating speeds. The proposed realignment of the roadway network in the vicinity of the bridge is anticipated to improve access and mobility while having a traffic calming effect on the local streets. Our analysis would include traffic data collection such as intersection turning movement counts and origin-destination (O-D) data. During the Smart Streets Traffic Analysis that our team completed, cell phone data was utilized to provide detailed and accurate O-D data to assist with the redistribution of traffic throughout the City’s roadway network. A similar, but more refined approach would be necessary for the proposed traffic calming and elimination of certain movements. In addition, our team would work closely with the Michiana Area Council of Governments (MACOG), to review and refine the travel demand model to account for growth (creation of newer mixed-use urban areas) and the impacts to the roadway network as a result of the interchange removal. We will work with the City to determine the proper safeguards for pedestrians, bicyclists and micro-mobility services. Special attention will be paid to ADA accommodations throughout the design while coordinating with the road design and environmental teams. Our traffic team is experienced with alternative intersection types (such as roundabouts, median u-turn, quadrant roadway, displaced left-turn, continuous green-T), and determining which situations these intersections are most beneficial to operations while providing traffic calming effects. ROADWAY CONCEPTUAL DESIGNS We will start our conceptual design by taking all the information from the traffic study and coordination with MACOG, along with valuable input gathered during the charrette held at the University of Notre Dame and documented by the School of Architecture to advance the roadway network concept from the roadway network shown on the previous page. We will develop multiple roadway typical section alternates that include varying travel PAGE 10 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT lane widths, bike lanes, sidewalks, shared-use paths, landscaping areas, and lighting. Eddy St. over Lincolnway East Once we have some conceptual designs based on initial information, we will refresh the coordination and public involvement processes. We will continue conversations with MACOG and the Indiana Department of Transportation (INDOT) so that they are both informed and in agreement with the project concept. ADDED VALUE American Structurepoint has a strong working relationship with INDOT's LaPorte District that will help coordination on Eddy Street (SR 23). Their input, along with that of the city and project stakeholders, will allow us to refine the details for the project and really address key concerns such as traffic-calming typical sections with items like reduced lane widths, roadway landscaping, and roadway signing to give the network a more friendly and accommodating feel for all users. Once these sections have been further defined, we will be able to inform the public on the design concept development and present it for their input. We will take this input to develop a final conceptual design for each of these roadways. We believe these sections will ultimately replace the barrier in this area, created by the current Eddy Street ramps, with a new urban space. We understand that every public agency has limited resources to allocate to public infrastructure. American Structurepoint will assist the City in prioritizing these projects by creating two matrices —one for the east side of the St. Joseph River, "Phase 1 projects" and one for west of the river, "Phase 2 projects". The recommended parameters are safety need, multi-modal benefit, contribution to Focus Areas (Land Use), connectivity of the corridor, leverage to funding, and project support. STORM SEWER & MUNICIPAL UTILITY PLANNING With the impacts to the existing infrastructure, the stormwater drainage for the entire project limits will be analyzed and evaluated to not only improve drainage conditions, but also verify that stormwater runoff is being treated before entering the St. Joseph River. We will take into consideration not only the public infrastructure, but also the adjacent spaces that will be created when the Eddy Street ramps are removed and the public infrastructure network in this area is revamped. Having a drainage plan for the entire project area, not just the public infrastructure, means that infrastructure that goes in the ground won’t have to be changed for the foreseeable future. Our team of stormwater engineers (led by Jordan Bosse) and local water/ wastewater system engineers (led by Jordan McCormack) are familiar with the city drainage standards and specifications, which will ensure this piece of the project is addressed efficiently and thoroughly. UTILITY COORDINATION Our utility coordination will be led by our utility coordinator, Bethany Holmes, and supported by our project manager. This approach provides effective communication with the utilities. We will partner with the utilities from the start by meeting with them to show them what the long term plan is and get a real understanding of their facilities in the area along with any critical infrastructure. We will solicit their input on the plan and how it impacts their facilities. Using this information we will be able to potentially adjust the infrastructure plan to still achieve the project goals, but lessen the impacts to the utilities. Once a plan is in place, we will meet with each utility to help them master plan relocations and infrastructure upgrades needed. This includes phasing the utility work based on the city's infrastructure phasing plan. At the end of the PAGE 11 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT planning there will be an understanding of what is required and when it is anticipated to happen, so all parties are on the same page. BRIDGE DESIGN Our bridge design team has decades of experience in the design of bridge rehabilitations and preventive maintenance projects. We have seen a wide array of bridge distress and found solutions to extend the life of bridges to maximize the owner’s budget. We will inspect the Eddy Street bridges to determine their condition and identify cost-effective rehabilitation techniques to reset the design life of those critical elements. Eddy Street over Mishawaka Avenue had a recent bridge deck overlay and the interior substructures were repaired. Our team will evaluate the remaining life of the other elements such as the 30-year-old superstructure and 60-year-old abutments. The ramps connecting Eddy Street and Mishawaka Avenue are off the bridge and their removal will not impact the bridge. The deck was replaced on Eddy Street over the St. Joseph River along with other repairs in 2019. Eddy Street over Lincolnway East is being rehabilitated currently. The ramps connecting Eddy Street and Lincolnway East are an integral part of the geometry of the bridges over the river and Lincolnway East. We will review the impact to both bridges to remove these ramps as part of the study phase. Eddy St. over St. Joseph River Another service of our bridge team provides is load rating. We will review the load rating of the existing bridges in anticipation of the future road diet of Eddy Street. Determining potential strength issues during the planning stage is crucial for proper funding allocation. This also allows for a rehabilitation design and construction at the appropriate time of this multi-phase project. GEOTECHNICAL INVESTIGATION As part of our preliminary concept efforts, Resource International will perform geotechnical investigation for the project area in key locations, verifying that we have good information on the soil properties and conditions. This information is critical to verify the public infrastructure plan will not encounter a significant issue further along in the project development process to minimize project risks. ENVIRONMENTAL We conducted a preliminary assessment of the project area to identify potential environmental concerns. The primary concerns include the St. Joseph River, multiple recreational facilities (Governor Joe Kernan Park, Edgewater Bank Park, and the East Bank Trail), and multiple historic resources (the National Register listed Northside Boulevard Riverwall, the “notable” rated National Guard Armory, and several “contributing” rated properties). Many of these recreational resources would qualify as Section 4(f) resources and will need to be evaluated, while the historic resources will need to be reviewed in accordance with Section 106 of the National Historic Preservation Act. Additionally, the project is within several census tracts that are identified as historically disadvantaged and areas of persistent poverty. We will draw from our significant experience in Environmental Justice Analyses to evaluate and minimize impacts to these communities. Our environmental team will work closely with the design team to minimize and/ or avoid impacts to these resources to streamline the environmental process. Our strategy will be to prepare a single Environmental Document for the overall project that will be ready to approve once initial construction funding is secured. As additional construction funding is secured for the remaining subprojects, environmental re-evaluations will be completed if needed. This allows us to take advantage of the planning phase to drive environmental approval for the construction phases. PAGE 12 CITY OF SOUTH BEND MARKET DISTRICT IMPROVEMENT PROJECT TASK NAME 2023 2024 2025 2026 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Notice to Proceed Topographic Survey Environmental Document Traffic Study Road & Bridge Conceptual Designs Stormwater Planning Utility Coordination & Planning Geotechnical Investigation Preliminary Design Concept SCHEDULE Staying on schedule is critical for all projects. We understand the city has the desire to hit the ground running on this project and have the planning efforts complete in Q1 of 2026. We have already taken steps to get the first pieces of this project in motion. This includes getting the topographic survey, traffic study, and environmental document all on our team’s schedule. With this quick start we envision the schedule for each major item to go as shown. PUBLIC INVOLVEMENT Our approach will build upon the charrette completed by the University of Notre Dame, to gain public trust and buy-in. There are a number of businesses and residents that will be impacted in some manner by this project. Each of them will want to be informed as to how the project will affect them. It is our experience that an aggressive public outreach initiative should be implemented to gain buy-in for your project. Once the community knows that this project is a great investment for their community and how it will be a benefit to them, you will have complete buy-in of your constituents and can build a project that everyone can be proud of. Nick and his project team, including communications professional Kathy Wolf, will work closely with City staff to develop a public outreach plan that is best for this project. Our initial thoughts include hosting a series of public information open houses where the city’s vision for the entire area can be conveyed and the benefits to the local community can be shared. We can then offer the public the chance to ask questions and provide input. We will take this input and work with the city staff on what we will incorporate into the project. We would also encourage the creation of a project website in order to provide the public with 24/7 access to the project information. FUNDING THE PROJECT Having a plan for the project is just part of what makes a project a reality. Another key piece is securing funding for the construction of the project. American Structurepoint has recently helped numerous clients secure over $100 million in construction funding for their projects. We will use the Preliminary Design Concept outlined and the Ready-to-Approve Environmental Document to aid South Bend in securing construction funds to take the project from concept through construction. American Structurepoint understands the funding sources for the project and that proper cost estimating early on in the project is critical. Accounting for construction cost is only part of the project, so we make sure to capture soft costs such as land acquisition and reimbursable utilities early. We will develop a cost estimate early and continually update it for INDOT Bid Price Data and market conditions so there are not any surprises on cost for the owner. 3 Project #: 123-053 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBE’s listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I.DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II.DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal:___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal:__________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ ∗ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. 7% American Structurepoint, Inc. May 17, 2023 Weintraut & Associates Historians, Inc.5.9, 5.10 6 Resource International, Inc.7.1 1 www.structurepoint.com ARCHITECTURE + INTERIORS CIVIL ENGINEERING CONSTRUCTION SOLUTIONS ENVIRONMENTAL SERVICES INVESTIGATIVE IT SOLUTIONS LAND SURVEYING PLANNING + ECONOMIC DEVELOPMENT STRUCTURAL ENGINEERING TRANSPORTATION UTILITY INFRASTRUCTURE BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date May 11, 2023 Name Leslie Biek, PE Department PW BPW Date May 18, 2023 (BPW Agenda Mtg) Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name The Market District Improvement Project Project Number 123-053 Funding Source Account No. Amount Terms of Contract Purpose/Description Receipt of proposals for preliminary design of this project. This project received a RAISE grant for this phase. Once a consultant has been selected, a contract will be drafted and will be approved by BPW For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: