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Home My WebLink About05182023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. OPENING OF PROPOSALS A. RAISE Planning Project – The Market District – Project No. 123-053 2. REJECT BIDS AND QUOTATIONS A. 2023 Tree and Stump Removal – Project No. 123-002 1. Description: Quotes Rejected as Non-Responsive Due to Addendum Not Acknowledged 2. Requote and Award at May 23rd Meeting 3. Funding: PR-00024705 3. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 4, and May 9, 2023 4. OPENING OF BIDS A. Monroe Circle Demolition – Project No. 123-048 1. Funding: PR-00024630 B. West Race Gate Repair – Project No. 122-063 1. Funding: PR-00024383 C. VPA Athletic Court Renovations, Phase III – Project No. 123-040 1. Funding: PR-00023268 D. Locust Road Improvements from Assumption Drive to State Road 23 – Project No. 123-018 1. Funding: PR-00024465 5. OPENING OF QUOTATIONS A. 2023 Tree and Stump Removal – Project No. 123-002 1. Award 2. Funding: PR-00024705 6. AWARD BIDS AND APPROVE CONTRACTS A. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction Inc. 2. Amount: $2,104,084.40; Base Bid Only 3. Funding: PR-00023569 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. Johnson & Fellows Intersection Drainage Improvements – Project No. 122-016A 1. Company: Selge Construction Co., Inc. 2. Amount: $242,458 3. Funding: PR-00024005 C. Small Drainage Improvements-Beale Street & Chapin Street – Project No. 121- 006B 1. Company: HRP Construction Inc. 2. Amount: $171,378.50 (Division 1) 3. Description: Division 2 Bids Rejected Due to Budgetary Restraints 4. Funding: PR-00024002 & 00024004 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Company: National Pavement Maintenance LLC 2. Amount: $49,123.50 3. Funding: PR-00024012 B. South Bend Fire Department Parking Lot Rehab – Project No. 123-049 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $96,821 3. Funding: PR-00024234 8. CHANGE ORDERS A. 2022 Curb & Sidewalk, Round I (Division 1 & 2) – Project No. 122-001 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($14,937.62); Additional Twenty-One (21) Days 4. Percent of Decrease: (2.9%) 5. Revised Contract Amount/Completion Date: NTE $618,546.38; November 18, 2022 6. Funding: PO-0018049 B. 2022 Curb & Sidewalk, Round I (Division 3, 4, & 5) – Project No. 122-001 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $9,852.98; Additional Twenty-One (21) Days 4. Percent of Increase: 2.5% 5. Revised Contract Amount/Completion Date: NTE $403,537.98; November 18, 2022 6. Funding: PO-0018633 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 C. Four Winds Field Player Facilities Improvements – Project No. 122-021 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 3 3. Increase Amount: $9,762 4. Percent of Increase: 0.70% 5. Total Percent of Change: 4.74% 6. Revised Contract Amount: $1,411,868 7. Funding: PO-0019560 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2022 Contractor Paving, Round 1 – Project No. 122-008 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($75,233.42); Additional Thirty-Two (32) Days 4. Percent of Decrease: (5.57%) 5. Total Percent of Change: (5.57%) 6. Final Contract Amount/Completion Date: $1,275,548.42; September 2, 2022 7. Funding: PO-0016019 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four Winds Field Renovation & Expansion CMc RFP – Project No. 123-046 1. Funding: PR- 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS A. WWTP CSO Tank RFQ Guaranteed Savings Contract – Project No. 121-071 1. Funding: Indiana Finance Authority 12. RESOLUTIONS A. Resolution No. 26-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Appointing City Staff Members to Conduct Certain Administrative Acts Relating to Ownership of Property 1. Description: Certain Staff Members to Sign Rezoning and Zoning Variance Applications on the Board’s Behalf 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Petition for Variance – South Bend Fire Department 1. Description: Board of Zoning Appeals Petition for Variance for Replacement for Fire Station No. 8 Project No. 122-034 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. Authorization for Entry Agreement – Geotill, Inc. 1. Description: Authorizing Entry Upon Public Property for Drilling Purposes Along St. Joseph River Soil Borings at North Shore Dr., Parkovash Ave., Riverside Dr. and Golden Ave. C. Utility Easement – University of Notre Dame 1. Description: Authorizing Permanent Utility Easements for University of Notre Dame (Landings Development) 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clover Street Block Party a) Date/Times: July 8, 2023; 8 a.m. to 8 p.m. b) Location: Clover St. between Ruskin and Hildreth c) Favorable Recommendations 2. Event: Corpus Christi Procession a) Date/Times: June 11, 2023; 2:15 p.m. to 4:30 p.m. b) Location: Huron between Meade/Olive, Phillipa between Huron/Ford, Ford between Phillipa /Walnut, Walnut between Ford/Dunham, Dunham between Walnut/Webster c) Favorable Recommendations 3. Event: Eddie C. Tyler IV Memorial a) Date/Times: June 3, 2023; 12 p.m. to 8 p.m. b) Location: N. Johnson between Frederickson and Rupel c) Favorable Recommendations 4. Event: Fallen Officer Scholarship Ride a) Date/Times: August 26, 2023; 12 p.m. to 11 p.m. b) Location: Brief interruptions at intersections along pre-approved route c) Favorable Recommendations 5. Event: Fun in the Park a) Date/Times: June 10, 2023; 11:00 a.m. to 2:00 p.m. b) Location: Sorin between Patterson and Preston c) Favorable Recommendations 6. Event: Perry Graduation Party a) Date/Times: June 10, 2023; 3:00 p.m. to 8:00 p.m. b) Location: Bissell St. between Arthur and Eddy c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 7. Event: Neighborhood Block Party a) Date/Times: June 17, 2023; 10:00 a.m. to 7:00 p.m. b) Location: S. 31st St. between Vine St. and Pleasant St. c) Favorable Recommendations B. Licenses 1. Type: Transient Merchant a) Applicant: St. Joseph County 4-H Fair b) Date/Time: June 30, 2023 to July 8, 2023; Friday to Saturday 7:00 a.m. to 11:00 p.m. c) Location: 5117 Ironwood Dr. d) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Dig Deep Massage Co. b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Southside Massage Retreat b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations C. Sidewalk Café Permits 1. Applicant: Chicory Cafe a) Date/Times: Monday to Sunday 7:30 a.m. to 9:00 p.m. b) Location: 105 E. Jefferson Blvd. c) Favorable Recommendations Subject to Following ADA Minimum Clearance Widths and Requirements 2. Applicant: Cinco International a) Date/Time: Monday to Saturday 11:00 a.m. to 11:00 p.m. b) Location: 112 W. Colfax Ave. c) Favorable Recommendations Subject to Following ADA Minimum Clearance Widths and Requirements 3. Applicant: Dainty Maid Food Hall/The Breakfast Club South Bend a) Date/Time: Sunday to Thursday 8:00 a.m. to 3:00 p.m.; Friday to Saturday 5:00 p.m. to 9:00 p.m. b) Location: 231 N. Michigan St. c) Favorable Recommendations Subject to Parking Signs and Walkway Around Tables to Follow ADA Minimum Clearance Widths and Requirements CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 4. Applicant: Fatbird a) Date/Times: Sunday to Thursday 11:30 a.m. to 10:00 p.m.; Friday to Saturday 11:30 a.m. to 11:00 p.m. b) Location: 103 W. Colfax Ave. c) Favorable Recommendations Subject to Following ADA Minimum Clearance Widths and Requirements 15. STREET/ALLEY VACATIONS A. Applicant: Peak Investment & Asset Management, LLC 1. Location: 1405 Prairie Ave.; Northwest Corner of Portage Ave. and Elmwood Ave. 2. Purpose: Build a Neighborhood Shopping Center 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 16. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 1135 E. Broadway St. b) 1325 E. Donald St. c) 1409 W. Western Ave. d) 2122 S. Arnold St. e) All Criteria Met 17. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21536 Golden Maple Ct. – Water B. 127 E. Pendle St. – Water/Sewer C. 60075 Fellows St. – Sewer 18. NOTICE OF PUBLIC HEARING A. Wastewater Preliminary Engineering Report (PER) for CSO Funding 1. Company: City of South Bend 19. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-55936 a) Date: 05/02/2023 b) Amount: $2,777,312.88 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 18, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 2. Claim No.: GBLN-56325 a) Date: 05/09/2023 b) Amount: $2,687,740.95 3. Claim Nos.: GBLN-56178, GBLN-56383 a) Date: 05/11/2023 b) Amount: $10,809.23 4. Claim Nos.: GBLN-56329, GBLN-56552, GBLN-56559 a) Date: 05/15/2023 b) Amount: $2,331,607.82 5. Claim No.: GBLN-56775 a) Date: 05/16/2023 b) Amount: $2,440,698.59 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.