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Home My WebLink AboutChange Order No 1 - Coal Line Trail Phase IIA Proj No. 115-064 - INDOT Selge ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Change Order No. 1 – Coal Line Trail, Phase IIA – Project No. 115-064 Dear Mr. Kuhns: At its May 9, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $73,593, bringing the revised contract amount to $1,770,053.65. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Contract No:R -38065 Change Order No.: 001 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -38065 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Dietz, Don Status:Draft Change Order Information Change Order No.: 001 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: SCOPE CHANGES, Added Quantities/Items Description: Concrete For Multiuse Path Original Contract Amount $ 1,696,460.65 Current Change Order Amount $ 73,593.00 Percent: 4.338 % Total Previous Approved Changes $ 0.00 Percent: 0.000 % Total Change To-Date $ 73,593.00 Percent: 4.338 % Modified Contract Amount $ 1,770,053.65 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______ SS Days____________ SP Days Value $ _______________ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -38065 Change Order No.: 001 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______* ($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________ Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________ Scope/Design Recommendation Required? Y / N If Y, Referred to Project Manager(PM) __________________ Date to PM__________ Date Returned___________ Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________ If N,Resolution: Approved __________ Disapproved ___________ Resolved by_________________________ Date__________ LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________ FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer _________________________ Date _____________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Contract No:R -38065 INDIANA Date:04/18/2023 Change Order No:001 Department of Transportation Page: 3 Contract:R -38065 Project:1401811 - State:140181100LC4 Change Order Nbr: 001 Change Order Description: Concrete For Multiuse Path Reason Code:SCOPE CHANGES, Added Quantities/Items CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0027 1401811 0027 604-05528 TON 157.000 -666.000 C Amount:$ -104,562.00 Item Description:HMA FOR SIDEWALK Supplemental Description1: Supplemental Description2: 0087 1401811 0087 604-06070 SYS 48.150 2172.000 C Amount:$ 104,581.80 Item Description:SIDEWALK CONCRETE Supplemental Description1: Multi-Use Path Participting Supplemental Description2: 0089 1401811 0088 604-06070 SYS 48.150 1528.000 C Amount:$ 73,573.20 Item Description:SIDEWALK CONCRETE Supplemental Description1: Multi-Use Path Non Participating Supplemental Description2: Total Value for Change Order 001 = $ 73,593.00 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The City of South Bend requested the multi-use path in the original bid be changed from HMA to five inch thick concrete sidewalk. The price Selge submitted for the concrete is acceptable. The dollar amount bid for the HMA will be the participating dollar amount from the orignal bid and the remainder will be non-particpating. 3700 syd was anticipated. The participating amount will be 2172 syd and the non-participating amount will be 1528 syd. The PM has been notified. No time will be added to the contract for this change order. Change Order Explanation for Specific Line Item **************************************************************************************************************************** It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:____________________________________________Signed By:_____________________________________________ Date:__________________________________________________ *************************************************************************************************************************** NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -38065 INDIANA Date:04/18/2023 Change Order No:001 Department of Transportation Page: 4 **************************************************************************************************************************** APPROVED FOR LOCAL PUBLIC AGENCY ______________________________________________________________________________ (SIGNATURE)(TITLE)(DATE) ______________________________________________________________________________ (SIGNATURE)(TITLE)(DATE) **************************************************************************************************************************** SUBMITTED FOR CONSIDERATION PE/S _________________________ **************************************************************************************************************************** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status May 9, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/02/23 Department Public Works Name Rebecca Maenhout Division/Bureau Engineering BPW Date 05/09/2023 Phone Extension 5996 Required Prior to Submittal to Board Legal Attorney Name: Michael Schmidt Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Agreement Amendment Contract Proposal Addendum Professional Services Resolution Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Change Order No. C/O & PCA No. PCA Ease/Encroach. Traffic Control: Other: Required Information Company or Vendor Name INDOT R-38065 New Vendor Yes No If Yes, Approved by Purchasing MBE/WBE Contractor MBE WBE MBE/WBE Contractor Requested No Yes Name of Company Project Name R-38065 Coal Line Trail Phase IIA Project Number 115-064 Funding Source PR-00024541 | specific to this change order was created 04/25/2023 Account No. 324-10-102-121-444000 and 324-10-102-121-443001--PROJ00000018 Amount $73,593.00 Terms of Contract Purpose/Description Change Order 1 covers the cost of changing the path from asphalt to concrete. INDOT covered 80% of original contract amount. City covered the change. Required Contractor’s Certification Forms Attached (Non- Collusion, Non-Discrimination, Non-Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of Increase Decrease $ 73,593.00 $ Previous Amount $ 1,696,460.65 Current Percent of Change: 4.338% New Amount $ 1,770,053.65 Total Percent of Change: 4.338% Dispersal After Approval Copy Original 1X X