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Home My WebLink AboutAward Bids - 2023-2024 Water Treatment Wastewater Chemicals ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Mr. Robert Davidson Alexander Chemical Corporation, A Carus Company 7593 S. First Rd. LaPorte, IN 46350 Cheyenne.haney@alexchem.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Mr. Davidson: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to you for Item Nos. 1 and 3 in unit bid prices. Enclosed please find a signed Bid/Proposal form. The remaining bids were awarded as follows: Item No. 2: Kemira Water Solutions, Inc. Item No. 4: Polydyne, Inc. A representative from the Water Treatment Department will be in contact with you regarding this award. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Ms. Christina M. Imbrogno Kemira Water Solutions, Inc. 4321 W. 6th. St. Lawrence, KS 66049 tina.imbrogno@kemira.com; KWSNA.Bids@kemira.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Ms. Imbrogno: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to you for Item No. 2 in unit bid prices. Enclosed please find a signed Bid/Proposal form. The remaining bids were awarded as follows: Item Nos. 1 & 3: Alexander Chemical Corporation Item No. 4: Polydyne, Inc. A representative from the Water Treatment Department will be in contact with you regarding this award. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Mr. Boyd Stanley, Sr. Polydyne Inc. One Chemical Plant Rd. Riceboro, GA 31323 swells@polydyneinc.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Mr. Stanley: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to you for Item No. 4 in unit bid prices. Enclosed please find a signed Bid/Proposal form. The remaining bids were awarded as follows: Item Nos. 1 & 3: Alexander Chemical Corporation Item No. 2: Kemira Water Solutions, Inc. A representative from the Water Treatment Department will be in contact with you regarding this award. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Ms. Wendy S. Mueller Solenis LLC 2475 Pinnacle Dr. Wilmington, DE 19803 cvaughanburns@solenis.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Ms. Mueller: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to Alexander Chemical Corp, Item Nos. 1 and 3; Kemira Water Solutions, Inc., Item No. 2; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices and subject to special conditions and adjustments for market pricing. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Ms. Melanie Rock USALCO, LLC 2601 Cannery Ave. Baltimore, MD 21226 mrock@usalco.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Ms. Rock: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to Alexander Chemical Corp, Item Nos. 1 and 3; Kemira Water Solutions, Inc., Item No. 2; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices and subject to special conditions and adjustments for market pricing. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Mr. Justin Wood JCI Jones Chemicals Inc. 600 Bethel Ave. Beech Grove, IN 46107 nhudson@jcichem.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Mr. Wood: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to Alexander Chemical Corp, Item Nos. 1 and 3; Kemira Water Solutions, Inc., Item No. 2; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices and subject to special conditions and adjustments for market pricing. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Mr. Timothy F. Nicholson PVS Technologies, Inc. 10900 Harper Ave. Detroit, MI 48213 cgriffith@pvschemicals.com RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Mr. Nicholson: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to Alexander Chemical Corp, Item Nos. 1 and 3; Kemira Water Solutions, Inc., Item No. 2; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices and subject to special conditions and adjustments for market pricing. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 9, 2023 Ms. Sarah Duffy Pencco, Inc. PO Box 600 San Felipe, Texas 77473 sarah@pencco.com; RE: Award Bid – 2023-2024 Water Treatment Wastewater Chemicals Dear Ms. Duffy: At its May 9, 2023 meeting, the Board of Public Works awarded the above referenced chemicals to Alexander Chemical Corp, Item Nos. 1 and 3; Kemira Water Solutions, Inc., Item No. 2; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices and subject to special conditions and adjustments for market pricing. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk FROM: Jacob M. Klosinski, Assistant City Engineer SUBJECT: 2023-24 Wastewater Treatment Chemicals – Bid Awards PR-00024147 / PS-00000134 DATE: May 1, 2023 The Department of Public Works opened bids for the 2023-24 Wastewater Treatment Chemical bids on April 25, 2023. The Division of Utilities – Wastewater and Division of Engineering have reviewed the subject bids and find them complete and responsive. The bids ranked as followed for the subject chemicals and materials: Chlorine – 1 Ton Cylinders Bidder Est. Qty. Units Unit Price Total 1. Alexander Chemical Corp. 150 TONS $1,799.00* $269,850.00 2. JCI Jones Chemical, Inc. 150 TONS $1,800.00** $270,000.00 *Bidder noted in bid that price is firm Calendar Quarterly only. **Bidder noted in bids that price is firm Calendar Quarterly only. Price subject to change after 9/30/2023 upon 30-day written notice. Ferric Chloride Bidder Est. Qty. Units Unit Price Total 1. Kemira 90,000 GAL $2.35 $211,500.00 2. PVS Technologies 90,000 GAL $2.40 $216,000.00 Sulfur Dioxide – 1 Ton Cylinders Bidder Est. Qty. Units Unit Price Total 1. Alexander Chemical Corp. 100 TONS $999.00 $99,900.00 2. JCI Jones Chemical, Inc. 100 TONS $1,050.00** $105,000.00 **Bidder noted in bids that price is firm Calendar Quarterly only. Price subject to change after 9/30/2023 upon 30-day written notice. Dry Polymer Flocculent (50 / 55 LB Polyethylene Bags) Bidder Est. Qty. Units Unit Price Total 1. Polydyne, Inc. 40,000 LBS $2.23 $89,200.00 2. Solenis, LLC 40,000 LBS $2.50 $100,000.00 The Division of Utilities – Wastewater recommends a split award of the various chemical contracts to the following suppliers as the lowest, responsive, responsible bidders:  Chlorine – 1 Ton Cylinders: Alexander Chemical Corp. $1,799.00 Unit Price  Ferric Chloride: Kemira $ 2.35 Unit Price  Sulfur Dioxide – 1 Ton Cylinders: Alexander Chemical Corp. $ 999.00 Unit Price  Dry Polymer Flocculent: Polydyne, Inc. $ 2.50 Unit Price Important Clarification: In accepting the subject chemical bids, the Divisions would like the Board to recognize that the prices for Chlorine – 1 Ton Cylinders and Sulfur Dioxide – 1 Ton Cylinders are subject to adjustment for market pricing throughout the 2023-24 contract period and could be impacted on a quarterly basis subject to supplier providing notice of the changes. The Division of Utilities – Wastewater will fund the treatment chemicals procurement through Sewage Works Operations, Supplies-Operating-Water Treatment Chemicals Account Number 641-06-605-514-422012. For questions regarding the above recommendations, contact Kimberly Thompson (Ext. 5969) or Nancy Clay (Ext. 5793) at the Division of Utilities, Wastewater. April 28, 2023 Dear Board Members, On behalf of the Wastewater Department, I request your permission to award the bid for Water Treatment Chemicals 2023 ‐ 2024 to multiple vendors from 5‐11‐2023 through 5‐11‐2024. Awards are recommended to the lowest responsible, responsive bidder. Company Item # Chemical and Quantity Price Alexander Chemical 1 Chlorine 2,000 lb. tank $1,799.00 Per tank 3 Sulfur Dioxide 2,000 lb. tank $999.00 Per tank Kemira 2 Ferric Chloride $2.35 Per gallon Polydyne, Inc. 4 Dry Polymer Flocculent $2.23 Per pound Non‐Bid Chemicals or bids not meeting spec requirements will default to the open market. We ask the board to proceed with all necessary legal requirements to award the bid to the qualified vendor(s). If I can be of further assistance, please contact me at your convenience. Sincerely, Nancy Clay Director of Wastewater Operations Wastewater/Organic Resources 574‐235‐5793 May 9, 2023 Chemical Bid 2023 ‐ 2024 1234 Chlorine 2000 lb Tank Ferric Chloride Sulfur Dioxide 2000 lb container Dry Polymer Flocculent 50/55 lb Polyethylene Bag Alexander Chemical Corp $1,799.00 $999.00 1% IN Pref $1,781.01 1% IN Pref $989.01 JCI Jones Chemical Inc. $1,800.00 $1,050.00 PVS Technologies, Inc. $2.40 Kemira $2.350 Polydyne, Inc.$2.23 Solenis LLC Estimated QTY 150 90000 100 40000 /ton /Gal /ton /Lbs. $2.50 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05-01-2023 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 05-09-2023 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Alexander Chemical Corp (V-00000062); Kemira Water Solutions, Inc. (V-00000937); Polydyne, Inc. (V-00001319) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Water Treatment Chemicals Wastewater 2023-2024 Project Number PR-00024147 / PS-00000134 Funding Source Sewage Works Operations, Supplies-Operating-Water Treatment Chemicals Account No. 641-06-605-514-422012 Amount Refer to Memorandum Terms of Contract Unit Pricing; Refer to Memorandum for Special Conditions for Chlorine and Sulfur Dioxide Unit Pricing Quarterly Adjustment Special Contract Provisions Purpose/Description The Division of Engineering and Division of Utilities (Water Works) requests the Board of Public Works award unit price chemical bids to Alexander Chemical Corp. (Chlorine & Sulfur Dioxide – 1 Ton Cylinders); Kemira Water Solutions, Inc. (Ferric Chloride); and Polydyne, Inc. (Dry Polymer Flocculent) at 05/09/2023 BPW Meeting. Refer to Memorandum/Bid Tab. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%)