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HomeMy WebLinkAboutOpening of Quotes - South Bend Fire Department Parking Lot Rehab Proj No. 123-049 - Whittaker & Company, PLLC.N r N QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME SBFD Parking Lot Rehab PROJECT NO. 123-049 QUOTES DUE May 9th, 2023 at 9:00am (Local Time) BASE: O4yp[1T11 4 O U (fd PEACE W x186,_ x Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization and Demobilization 1 LS $ 2 Milling, 1.5" 3885 SY 4.630 $ 17,988.00 3 Tack Coat 3885 SY 4.628 $ 17,980.00 4 Hot Mix Asphalt Surface, 9.5 mm — Type B 321 TONS $ 5 Seal Coat 3577 SY $ 6 Hot Mix Asphalt Patch 32 SFT 1.00 $ 32.00 7 Line, Paint, Solid, White, 4" 2020 LFT 4.00 $ 8,080.00 8 Line, Paint, Solid, White, 6" 917 LFT $ 9 Line, Paint, Solid, Yellow, 4" 631 LFT $ 10 Line, Paint, Solid, Blue, 4" 730 LFT 4.00 $ 2,920.00 11 ADA Parking Space Marking 5 EA $ 12 Stationary Steel Bollard 2 EA $ 13 Sign, Aluminum, 18"x24", "Employee Parking Only" 2 EA $ Total Amount of Quote $ 47,000.00 Firm: Day's Construction & Asphalt Address: 855 Taft Street City/State/Zip: Gary, IN 46404 Version 03/15/2023 Telephone Number: (219 ) 363-4606 Fax Number: (219 ) 880-0858 B Y ( 1 nature) Robert Day (Printed Name of Person Signing) Page - 24 Public Works Quote T, nsL2iou 031J2\S053 bras - SJ bnplic Mo4(2 6nots 9uA cwbloAcc oL coutL9ct MItIJ s-bsl.2ou Tim llic .Coutmfoi an. p2sdnsuTj_a JsscaJz -r2 -su It' CoutL9ctoL goc2 not yuoMI.u'RIA GUJbIoA oI. coupact Mltp 9u nuufifpoLlscq slrcu' uOI. 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It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Project Number: 123-049 Project Name: SBFD Parking Lot Rehab Bidder: Day's Construction & Asphalt Total Bid Amount: $47,000 MBE Goal: 4.3% Page I of I Name & Address of MBE Primary Contact Person Scope of Work to be Performed Dollar Amount of MBE Percentage of Total (Name/Telephone) (Attach scope/schedule if you need additional space) Component Bid/Proposal Day's Construction & Asphalt Robert Day Day's will cfean the pavement. Once the pavement is cleaned and tacked, Day's will $37,000 79% 855 Taft Street 219-363-4606 patch with hot asphalt surface. Once Gary,IN 46404 patched, Day's will roll and crack and seal. Finally, we will sea coat and stripe six locations. Submitted by: ROBERT DAY Print Name Version 03115/2023 4L Signature v, Page - 25 MAY 8, 2023 Date Public Works Quote STATE OF INDIANA Eric J. Holcomb, Governor May 13, 2021 Mr. Robert Day Days Construction, Inc. 855 Taft St. Gary, IN 46404 DEPARTMENT OF ADMINISTRATION Division of Supplier Diversity Indiana Government Center South 402 West Washington Street, Room W462 Indianapolis, IN 46204 (317) 232 - 3061 Subject: Indiana Department of Transportation (INDOT) MBE Certification Acceptance Dear Mr. Day: Congratulations! The Indiana Department of Administration, Division of Supplier Diversity is pleased to inform you that Days Construction, Inc. is hereby certified as a Minority Business Enterprise (MBE). This determination is based on information submitted to us by INDOT, which indicates that your company provides a commercially useful function in the areas listed below. Only work performed in these areas will be counted towards Minority Business Enterprise (MBE). participation: UNSPSC CODE(S) Code Description 30121600 Asphalts 30121601 Asphalt 72131701 ay or road paving or surfacing This certification is valid through May 31, 2024. Although your certification is valid for a three-year period, you are required to submit an annual Affidavit of Continued Eligibility (ACE) form, located at www.in.gov/idoa/files/ACE Form.pdf. Please remember you must notify us immediately if any changes occur. Failure to notify us of changes or to provide the ACE form annually will result in revocation of your certification. Changes include, but are not limited to, changes in location, contact information, ownership, or control. We encourage you to visit IDOA's procurement website, www.in.gov/idoa/2464.htm, and update your Business Registration Profile. It is important that you review and update your profile regularly, because state purchasing agents and prime contractors may use this information to contact you for business opportunities. For questions regarding your registration profile, you may contact our office at 317-232- 3061. Page 1 of 2 Referencing: Days Construction, Inc. While this letter serves as notification of certification, it does not serve to prove continued eligibility. Please visit www.in.gov/idoa/mwbe/2743.htm to verify certification status. We ask that you please contact our office at (317) 232-3061 or mwbe(a,idoa.in.gov if you have any questions or concerns about your letter. Sincerely, Kesha Rich, Director of Certification Indiana Department of Administration Division of Supplier Diversity KR/cb Page 2 of 2 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0, WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Project Number: 123-049 Project Name: SBFD Parking Lot Rehab Bidder: Day's Construction & Asphalt Total Bid Amount: $47,000 WBE Goal: 6.1 % Page I of 1 Name & Address of WBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal S.A.N. Trucking 1112 E. Summit St Crown Point, IN 46307 Sandy SmithS.A.N. 219-299-6830 Trucking will au asphalt etween t e six locations listed in the Bid. $10,000 21 % Submitted by: ROBERT DAY Print Name Version 03115/2023 Signature Page - 26 MAY 8, 2023 Date Public Works Quote CITY OF SOUTH BEND r MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 123-049 Date: May 8, 2023 Project Name: SBFD Parking Lot Rehab Bidder: Dad s Construction & Asphalt Contact Person: Robert Day Telephone: 219-363-4606 Address: 855 Taft Street City: Gary State: IN Zip: 46404 Email: dayswork855@yahoo.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: h!le://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that 1 reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's RD certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). 1 affirm that I have made good faith efforts to select portions of the contract work to be RD performed by MBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. affirm that I have made good faith efforts to solicit through all reasonable and available RD means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to RD inform MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications RD concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that 1 performed any and all necessary steps to provide written notices in a RD manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MWBEs to participate effectively. RD I affirm that I followed up on initial solicitations with interested MBEs. affirm that I negotiated with interested MBEs in good faith, including providing such RD MBEs with adequate information about the plans, specifications and other requirements of the subcontract. 1 affirm that I have made good faith efforts to assist interested MBEs in obtaining RD bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 03/15/2023 Page - 27 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS RD affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. affirm that I did not reject any MBEs as unqualified without sound business reasons RD based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 0311512023 Page - 28 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain WBE participation. Project Number: 123-049 Date: May 8, 2023 Project Name: SBFD Parking Lot Rehab Bidder: Day's Construction & Asphalt Contact Person: Robert Day Telephone: 219-363-4606 Address: 855 Taft Street City: Gary State: IN zip: 46404 Email: dayswork855@yahoo.com To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: httr)://www.in.aovlidoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's RD certified list of Indiana Minority and Women Business Enterprises, found on their website (hftp://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be RD performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MWBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available RD means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to RD inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications RD concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. affirm that I performed any and all necessary steps to provide written notices in a RD manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. RD I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such RD WBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining RD bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 03/15/2023 Page - 29 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS affirm that I have made good faith efforts to assist interested WBEs in obtaining RD necessary equipment, supplies, materials, or related assistances or services, where appropriate. affirm that I did not reject any WBEs as unqualified without sound business reasons RD based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the WBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 03/15/2023 Page - 30 Public Works Quote oxyho CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 MBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Attach additional pages if necessary. PAGE 1 OF 1 Project Number: 123-049 MBE Participation Goal 4.3% Project Name: SBFD_Parking Lot Rehab Bidder: Da 's Construction & Asphalt By: , Owner May 8 2023 (Signature) y (Title) (Date) MBE Firm Day's Construction & Asphalt Owner or Contact at MBE Firm Robert Day Telephone: 219-363-4606 Fax:219-880-0858 Email: dayswork855@yahoo.com TYPE OF WORK SOLICITED FOR THIS PROJECT: This firm will clean, patch with hot asphalt, surface, roll and crack seal, sealcoat and stripe the six locations identified in the bid. RESULTS OF CONTACT WITH THE MBE FIRM: Results of contact with MBE firm is successful. MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: Version 03/15/2023 Page - 31 Public Works Quote y(lU"fH\�Ip CITY OF SOUTH BEND I JI MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary. PAGE 1 OF 1 Project Number: 123-049 WBE Participation Goal 6.1% Project Name: SBFD Parking Lot Rehab Bidder: n Dauer Construction & Asphalt By: Owner (Signature) (Title) (Date) WBE Firm S.A.N. Trucking 8, 2023 Owner or Contact at WBE Firm Sandy Smith Telephone: 219-299-6830 Fax: 219-662-2788 Email: sandy@sancorptrucking.com TYPE OF WORK SOLICITED FOR THIS PROJECT: ruc ing will au asphalt between six locations listed in the Bid. RESULTS OF CONTACT WITH THE WBE FIRM: Successful contact with the WBE firm. WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: Version 03/15/2023 Page - 32 Public Works Quote DAYSAS 1 D05/0812ATE 02YY) 05/08/2023 ,acoRO CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER 219-769-6616 Rothschild Agency, Inc 8979 Broadway Merrillville, IN 46410- CONTACT Michael A. Kaim, CIC NAME: PHONE 219-769-6616 FAX 219-769-7423 (A/C, No, Ext): (A/C, No): E-MAIL mikekaim@rothschildagency.com ADDRESS: Michael A. Kaim, CIC R-Comml INSURERS AFFORDING COVERAGE NAIC # INSURER A: West Bend Mutual 15350 INSURED INSURER B : Day's Construction Inc Robert Day dba 855 Taft Street Gary, IN 46404 INSURER C INSURER D INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER- REVISION NUMBER - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPITR LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR 2136639 10/05/2022 10/05/2023 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence 300,000 $ MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY J PE� LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED L NON -OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY Perperson) $ BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE Mandatory in OFFICER/MEMBER EXCLUDED? ( ) If yes, describe under DESCRIPTION OF OPERATIONS below N / A 2135679 10/05/2022 10/05/2023 X PER R STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE 1,000,000 $ E.L. DISEASE - POLICY LIMIT 1,000,000 A Equipment 2136639 10/05/2022 10/05/2023 Lsd/Rntd Ded 45,000 500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SOB9004 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF SOUTH BEND THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. BOARD OF PUBLIC WORKS 227 WEST JEFFERSON BLVD SOUTH BEND, IN 46601 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD n o ,k,.� . L9x:(2S4)532-8J1J 2B�D bg�-K�ua Hof i&sNgp r blJOUG: (214t) 532-8S2J C f 6lYfF 2oniN Beuq' W! 4eea /�'. E, lieeoT -01 n ' �. 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