HomeMy WebLinkAboutOpening of Quotes - South Bend Fire Department Parking Lot Rehab Proj No. 123-049 - Asphalt Restoration Servicesl`
CITY OF SOUTH BENDValk
, INDIANA ;
CONTRACTQR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: SBFD Parking Lot Rehab
PROJECT NO. 123-049
QUOTES DUE May 9th, 2023 at 9:00am (Local Time)
(Must be completed for all quotes. Please type or print)
Date: Jis Firm: A: h 1 \L5}I OAA-iOn C
Address:
City/State/Zip:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersign
public works project of:
Telephone Number: (--fly) ag q — 0M)
offers to furnish labor and/or material necessary to complete the
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Citv of South Bend. Department of Public Works
and dated f 0for the sum of (enter the Total Quote as shown on the Proposal)
ve h alort-� c� ($ L09 )
(Enter Sum of Tot I Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis,
the itemization of the units shall be shown on a separate attachment.
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
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By 2" —
!� r� (Signature)
(Printed Name of Person Signing)
ACCEPTANCE
day of
20
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Attest: Theresa Heffner, Clerk
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IV.
V.
O
REQUEST FOR QUOTE
CITY F SOUTH BEND "
PROJECT NAME: SBFD Parking Lot Rehab
PROJECT NO. 123-049
QUOTES DUE May 9th, 2023 at 9.00am (Local Time)
PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for the
rehabilitation of asphalt parking lots, including asphalt replacement and striping at South Bend Fire
Department Training Center (710 E Sample St.), seal coating, asphalt patching, and striping at Fire
Station 2 (402 Charles Martin Sr. Dr.), seal coating and striping at Fire Station 11 (3505 N Bendix
Dr.), and striping at Fire Station 3 (1805 McKinley Ave.), Fire Station 5 (2221 Prairie Ave.), and Fire
Station 6 (4302 W Western Ave.) according to the intent of the specifications within the City of South
Bend, IN.
PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on
this project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2022
INDOT Standard Specifications for the letting effective after September 1, 2021.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or
equal" offered meets the specification.
TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent
part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales
Tax). The exemption number will be furnished to the Contractor upon award.
INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
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I . Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney
fees, and other expenses, arising from or out of the negligent performance of this Contract by
Contractor, or because of arising out of any defect in the goods, materials or equipment supplied
by the Quote provider.
VI. INSURANCE
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 103
B. Additions:
All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of
South Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct
payment for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of
South Bend Department of Public Works.
5. The Contractor shall utilize the Owner's preferred project management systems, including
software preferred by the Owner.
Vill. LEGAL RELATIONS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer,
where mentioned in these documents, is the City of South Bend Division of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local,
state, and federal agencies and shall comply with permit requirements, including the St. Joseph
County / City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the
Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and
registered with the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The
Owner reserves the right to immediately terminate the public work project awarded should the
Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation
shall result in the forfeiture of Contractor's performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
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A. Prevailing Specifications: 2022, INDOT Standard Specifications Sec. 108
B. Additions:
The project will have a completion date of July 28'", 2023. The contract time will start when the
Notice to Proceed is delivered and signed.
The City, Engineer, and Contractor will hold a pre -construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order, Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works
within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of
the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days
after such occurrence unless an official of the Public Works Department allows an additional
period of time to ascertain more accurate data. The Contract Time will be extended in an amount
equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance
with this provision. Such delays shall include acts of neglect by the Public Works employees, or
to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures,
or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the
Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work
was due to such weather. The basis to define normal weather with be the data compiled by the
United States Department of Commerce, National Oceanic and Atmospheric Administration
(NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction,
including fault or negligence of Contractor's subcontractors, caused the delay, or for which any
remedies are provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
Events of Default shall include Contractor's failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry
out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
Upon an Event of Default, the City may invoke the following remedies in addition to those
remedies provided under separate provisions of this contract, the right of set-off against any
payments due or to become due to the Contractor against the retainage, the right to take over
and complete the Work. If the City notifies Contractor that City is invoking its right to complete the
Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to
the City, subject to the City's right to take assignment of all or only selected subcontracts at the
City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for
Work satisfactorily performed after the date of the assignment. In the event a conditional
assignment has not been executed, the Contractor shall execute or cause to be executed any
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assignment, agreement, or other document that may be necessary in the sole opinion of legal
counsel to the City's Board of Public Works to evidence compliance with this provision. The
Contractor shall promptly deliver such documents upon the City's request. In the case of such
assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors
for any payment already involved, and for any claim, suit or cause of action based upon or
resulting from any error, omission, negligence or other breach of contract by the Contractor, its
officers, employees, or agents arising prior to the date of assignment to the City.
XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and
the Owner, that the Contract Time for completion of the work described herein is a reasonable
time, taking into consideration the average climatic and economic conditions and other factors
prevailing in the locality of the work, and excludes the time for unavoidable delays which were
beyond the control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated
damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall
remain in default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the
Owner, acts of another Contractor in the performance of a Contract with the Owner, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage
of payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. Provide proof that all subcontractors have been paid promptly, including fully documenting
payments in the City's Minority and Women Owned Business utilization tracking software
B2G Now.
b. All parts and labor meet requirements stated in the specifications.
c. Provide copies of test reports or cut sheets on all materials supplied.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final
Waiver of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
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a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www indiana811 org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor's responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric,
telephone, etc, in order to assure that all utilities that need to be replaced or relocated can be
done with a minimum disturbance to service. The Contractor shall also be responsible for
coordinating schedules with the various utilities such that they can proceed with their relocation
work as efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. The project includes the furnishing of all equipment, material, insurance, and labor for the
rehabilitation of asphalt parking lots, including asphalt replacement and striping at South Bend
Fire Department Training Center (710 E Sample St.), seal coating, asphalt patching, and striping
at Fire Station 2 (402 Charles Martin Sr. Dr.), seal coating and striping at Fire Station 11 (3505 N
Bendix Dr.), and striping at Fire Station 3 (1805 McKinley Ave.), Fire Station 5 (2221 Prairie
Ave.), and Fire Station 6 (4302 W Western Ave.) according to the intent of the specifications
within the City of South Bend, IN.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors
and their property from damage caused by the Contractor's operations.
XVII. MOBILIZATION AND DEMOBILIZATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 110
B. Additions:
1. The lump sum unit price for this item shall not be more than 5% of the total of all other bid items
of the proposal. For payment purposes the mobilization portion of this item will be limited to 75%
of the lump -sum price. The remaining portion will be considered as demobilization when work is
completed and upon final site cleanup. Payment for this item shall be made at the Unit Price as
specified in the proposal as follows:
Mobilization and Demobilization .......................................... LS
XVIII. MILLING, UP TO 1.6 INCHES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 306
B. Additions
1. Milling areas shall be established by the Owner's Inspector and the Contractor prior to
performance of the work.
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2. The Contractor shall mill areas such that the grade of the parking lot is maintained or re-
established.
3. The Contractor shall provide all water necessary for performing the milling work or may obtain
from the South Bend Water Works as a monthly bulk rate.
4. The Contractor shall clear the milled surface prior to placing the tack coat or asphalt. The surface
shall be free of all debris and rubble. The condition of the clean milled surface shall be inspected
and approved by a City representative prior to placing tack coat.
5. Power brooms may be used for the cleaning operation if no dust is created. If dust is created, the
Contractor shall use a vacuum sweeper to minimize the dust.
6. Any milling required around structures shall be incidental to this work and not paid for separately.
7. Milling shall only occur at the designated locations specified within the plans. Any additional
milling shall be confirmed with the Engineer prior to construction.
S. Payment for all costs of milling, including the cost of milling concrete patches and all other
incidentals, shall be made at the Unit Price as specified in the proposal as follows:
Milling, Up to 1.5.. .......................................... SY
XIX. TACK COAT
A. Prevailing Specifications: City of South Bend Prevailing Specifications and 2022 INDOT, Standard
Specifications Section 406
B. Additions:
1. Previously laid hot mix asphalt or concrete as well as any pavement that has become dirty shall
be cleaned and tacked prior to placement of hot mix asphalt.
2. Asphalt for tack shall be used prior to placement of the surface layer.
a. The type and grade of asphalt material shall be in accordance with Asphalt Emulsion, AE-NT
(INDOT Standard Specifications 902.01(b)).
3. The Contractor shall request the City representative to inspect the cleaned/milled surface prior to
placing tack coat.
4. Payment shall be made at the Unit Price as specified in the proposal as follows:
Tack Coat .......................................... SY
XX. HOT MIX ASPHALT SURFACE 9.5 MM—TYPE B
C. Prevailing Specifications: 2022, INDOT Standard Specifications Section 401, 402, and 906
D. Additions:
1, The Contractor shall clean the milled surface prior to placing tack coat or asphalt.
2. The Contractor shall submit a job mix formula for approval five (5) days prior to any mix placed.
The Contractor will not be allowed to proceed with the placement of asphalt without an approved
job mix formula. The Contractor shall notify City 48 hours prior to placing any asphalt. Mix placed
without notification will be subject to no payment.
3. No vehicular traffic of any kind shall be permitted on any lift until the mixture has hardened
sufficiently to not be unduly distorted.
4. The Contractor shall hire an outside approved testing laboratory to perform testing. Test results
shall be given to City representative within 48 hours. A City representative shall be present and
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designate a random location for all samples and density tests to be performed by a representative
from the testing lab. The representative from the testing lab will be required to sign the City's
chain of custody form prior to leaving the site with the samples and density information.
5. A minimum of one (1) plate sample, for each type of mix placed shall be taken for each day that
fifty (50) tons is placed.
6. If test results for mixture properties and density do not meet allowable tolerances, adjustment pay
factors shall be assessed in accordance with Section 401.19.
7. The temperature of the finished mixture at the plant shall be 2607 with a minimum temperature
at time of spreading of 240'17,
8. The use of RAS is not permitted in the surface mix.
9. The binder shall be PG 64-22P in the HMA surface mix. The coarse aggregate in the mix shall
only be limestone. The HMA surface mix size shall be 9.5 mm.
10. The application rate for the HMA surface layer shall be 165 LB/SY.
11. Joint adhesive shall be applied to longitudinal joints constructed between two adjacent HMA
courses. There will be no direct payment for this work.
12. The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying HMA surface. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
13. Any existing structure (including storm inlets) in the resurfacing area that requires adjustment
shall be adjusted to match the finished grade. There will be no direct payment for this work.
14. The Contractor is responsible for identifying all structures and water valves to be adjusted and
confirming them, along with the method of adjustment, with the City. There will be no direct
payment for this work.
15. The Contractor shall provide weigh tickets to the City representative for payment of HMA used
during work. Payment shall be made at the Unit Price as specified in the proposal as follows:
Hot Mix Asphalt Surface, 9.5mm—Type B.......................................... TONS
XXI. SEAL COAT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 404
B. Additions:
1. The seal coat used shall be type 1 as defined by 2022 INDOT Standard Specifications 404.04.
2. The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying seal coat. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
3. Seal coat shall be constructed according to a quality control plan, QCP, prepared and submitted
by the Contractor in accordance with ITM 83; Contractor Quality Control Plan for Seal Coat. The
QCP shall be submitted to the City at least 15 days prior to commencing seal coat operations.
4. The Contractor shall be responsible for all surface preparation necessary to meet the
performance requirements for warranted seal coating. All castings and detector housings shall be
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protected prior to the application of material in accordance with INDOT 404.07, except that raised
pavement markers shall be removed. There will be no direct payment for this work.
5. Cracks in the pavement in excess of 114 in. width shall be filled in accordance with INDOT 408
prior to placement of warranted seal coating. There will be no direct payment for this work.
6. Existing curb faces, approaches, stormwater inlets, grass, and other features subject to
coordination with the Engineer shall be protected from and kept clean of all asphalt seal coat
material.
7. Squeegees, brushes, and truck -mounted applicators shall be permitted for this work. Only
application by hand squeegee or brush shall be used in the vicinity of existing curb faces,
approaches, stormwater inlets, grass, and other features to prevent contamination.
8. Seal coat shall not be applied when ambient temperature is below 50°F nor when ambient
temperature is expected to drop below 50OF within 24 hours of application.
9. The application rate of the seal coat shall be between 70 to 82 square feet per gallon.
10. All incidental work, including but not limited to surface preparation, inlet and casting protection,
and pavement markings, shall be included in the cost of the seal coat pay item:
Seal Coat .......................................... SY
XXII. HOT MIX ASPHALT PATCH
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 40 and 402
B. Additions:
1. The Contractor shall confirm the locations of the patch areas with the Owners inspector prior to
milling.
2. The Contractor shall clean the milled surface prior to placing tack coat or asphalt.
3. The Contractor shall submit a job mix formula for approval five (5) days prior to any mix placed.
The Contractor will not be allowed to proceed with the placement of asphalt without an approved
job mix formula. The Contractor shall notify the City 24 hours prior to placing any asphalt. Mix
placed without notification will be subject to no payment.
4. No vehicular traffic of any kind shall be permitted on any lift until the mixture has hardened
sufficiently to not be unduly distorted.
5. The temperature of the finished mixture at the plant shall be 260'F with a minimum temperature
at time of spreading of 240'F.
6, The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying HMA surface. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
7. Any existing structure (including storm inlets) in the resurfacing area that requires adjustment
shall be adjusted to match the finished grade.
8. The Contractor Is responsible for identifying all structures and water valves to be adjusted and
confirming them, along with the method of adjustment, with the City.
9. Patching shall extend to a depth of size (6) inches or to match the pre-existing surface, whichever
is deeper. The Patch shall be filled with HMA Base 5D up to the current milling surface.
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Compaction shall be applied prior to applying any HMA surface material.
10. Payment for the excavation, removal, compaction, labor, and materials shall be included in the
Unit Price cost as specified in the proposal as follows:
Hot Mix Asphalt Patch .......................................... SFT
XXIII. PAVEMENT MARKINGS PAINT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 808, and MUTCD Section
3B.19 and 3B.22
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to apply pavement markings as shown in the exhibits.
2. Existing pavement markings, including but not limited to parking and backing lines, where paved
over by seal coat or HMA, shall be reapplied with traffic paint.
3. Additional pavement markings as noted in plans shall be applied with traffic paint after pavement
rehabilitation.
4. Accessible parking spaces designated as shown in plans shall be marked according to prevailing
specifications.
5. The material shall be warranted to retain color and adherence to the pavement for 180 days from
substantial completion.
6. The Contractor shall confirm the location of all pavement markings with the Owners inspector
prior to painting.
7. Payment shall be made at the Unit Price as specified in the proposal as follows:
Line, Paint, Solid, White, 4.. .......................................... LFT
Line, Paint, Solid, White, 6".......................................... LIFT
Line, Paint, Solid, Yellow, 4".......................................... LFT
Line, Paint, Solid, Blue, 4".......................................... LFT
ADA Parking Space Marking .......................................... EA
XXIV. STATIONARY STEEL BOLLARD
A. Prevailing Specifications: None.
B. Additions:
1. Descriptions:
a. This work shall include all material and labor required to install stationary steel pipe bollards.
2. Bollards shall be painted yellow.
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3. Bollards shall be made of 6" nominal diameter tubular steel.
4. Bollards shall be installed using cast -in -place mounting application.
5. Payment for all costs of the stationary bollards including the cost of all materials, equipment,
tools, labor, transportation, operations, and all other incidentals, shall be paid for per each
stationary bollard properly installed under the pay item:
Stationary Steel Bollard .......................................... EA
XXV. SIGN ALUMINUM, 18"x24". "EMPLOYEE PARKING ONLY"
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 919
B. Additions:
1. This work shall include all material and labor required to install and mount signage, including
the aluminum sign post.
2. The Contractor shall confirm the model and location of the sign with the Owner prior to
installation.
3. Sign thickness shall be 80 mm.
4. Payment for all costs of the signs including the cost of all materials, equipment, tools, labor,
transportation, operations, and all other incidentals, shall be paid for per each sign properly
installed under the pay item:
Sign, aluminum, 18"x24", "Employee Parking Only" .......................................... EA
XXVI. M/WBE GOALS
A. Pursuant to City of South Bend Ordinance No. 10761-21, Minority and Women Business Enterprise
Inclusion Program Plan, if Total Quote Amount is greater than $50,000 the project will be subject to
the M/WBE goals set in XX.C. If Total Quote amount is less than or equal to $50,000, M/WBE goals
will not apply.
B. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women
Business Enterprise Inclusion Program Plan
C. Additions:
1. The M/WBE Goals for this Project are
a. MBE _4.3_ %.
b. WBE 6.1 %.
2. Complete FORMS MBE-1.0 MBE Utilization Plan and WBE-1.0 WBE Utilization Plan, and submit
with Bid Proposal
3. Complete FORMS MBE-2.0 Evidence of Good Faith Efforts and WBE-2.0 Evidence of Good Faith
Efforts and submit with Bid Proposal.
4. Complete FORMS MBE-2.1 MBE Contacted and WBE-2.1 WBE Contacted and submit with Bid
Proposal.
XXVII. PLANS
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A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 6 sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The Contractor is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall
govern.
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CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity for
all persons, partnerships, companies, and corporations in accordance with the rules, regulations and
guidelines of the applicable federal, state and local laws. This policy of equal employment and business
opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City
of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of
every construction contract entered into by the City of South Bend and all subcontractors entered into
pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions.
The contractor will not discriminate against any applicant or employee because of race,
color, religion, sex, national origin, or handicap. The contractor will take affirmative action
to ensure that all applicants or employees are treated fairly and equitably. Such action
shall include but not be limited to the following: hiring, up -grading, demotion or transfer,
recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation
and selection for training including apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination
Clause.
The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
The contractor will send to each labor union or representative of workers with which
it/he/she has a bargaining agreement or other contract or understanding, a notice to be
provided, advising the labor union or worker's representatives of the contractor's
commitment under this section, and shall post copies of the notices in conspicuous
places available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended by
11375) and of the rules, regulations and relevant orders of the Department of Labor.
SubpartB - -Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated equally
during employment, without regard to their race, color, religion, sex or national origin. Such
action will include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of
this nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
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employment without regard to race, color, religion, sex or national origin."
"(3) The contractor will send to each labor union or representative of workers with which
it/ he/she has a collective bargaining agreement or other contract of understanding, a
notice, to be provided by the agency contracting officer, advising the labor union or
workers' representative of the contractor's commitments under Section 202 of Executive
Order No. 11246 of September 24, 1965, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of
September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of
Labor."
"(5) The contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, in this contract may be
cancelled, terminated or suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts in accordance with procedures authorized in
Executive Order No. 11246 of September 24, 1965, and such other sanctions may be
imposed and remedies invoked* as provided in Executive Order No 11246 of September
24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law."
"(7) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor
issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The contractor will
take such action with respect to any subcontract or purchase order as the administering
agency may direct as a means of enforcing such provisions including sanctions for
noncompliance: Provided, however, that in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency the contractor may request the United States to
enter into such litigation to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in federally assisted
construction work: Provided, that if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of the
agency's primary responsibility forsecuring compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be
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imposed upon contractors and subcontractors by the administering agency or the
Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the
applicant agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: Cancel, terminate, or
suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from
extending any further assistance to the applicant under the program with respect to which
the failure or refund occurred until satisfactory assurance of future compliance has been
received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
* Corrected to read "invoked". In the original text the word "involved" was printed in error.
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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business
Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance
No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or
privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age or disability that does not affect that person's ability to perform work.
Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both
certified and non -certified) can be found on the Indiana Department of Administration website:
http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be
contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the
percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan,
and Form WBE-1.0, WBE Utilization Plan.
The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation
by those Contractors classified as MBEs and WBEs.
Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will
be grounds for rejecting a bid as non -responsive.
Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply
written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and
WBE-2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted.
Such documentation shall include, but is not limited to, the following items:
a. A listing of all MM/BEs contacted including: (1) the name and address of the M/WBE; (2) the date of
contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or
goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other
responses from M/WBEs or other documentation of efforts to encourage and secure competitive
responses from MfWBE and local businesses to be included in the benefits of building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances
for capacity building, including but not limited to, mentoring, extensions of assistance on payroll,
insurance, bonding, line of credit, technical skills or business skills.
All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana
counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business
partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable
federal, state, and local laws.
The City reserves the right to request verification of goal implementation throughout the course of the project.
If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with what was
represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing and approved by the
City. The City reserves the right to initiate a change order in the amount equal to the difference in any subcontractor utilization if
the utilization plan change is not approved.
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CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS
BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS
Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan
(COSB Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals to increase
MWBE participation in City contracts and procurements.
MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market
area identified in the City's Disparity Study.
For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for
all or parts of the project, below is information relevant to "good faith efforts" to meet the contract goal.
When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract.
Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in
rejection of your bid as non -responsive to the contract.
Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope,
intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's
Inclusion Plan, Section 4.B., No. 21).
A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide
as much information as possible to help the City assess the contractor's good faith efforts to achieve the
goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non-
responsive, causing its bid to be rejected even if it is the lowest.
Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE
participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test:
A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from
subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's quote or bid
presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the
lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime
contractor may reject the bid on that basis. The contractor has the burden of demonstrating the
excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine
whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with
copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was
selected over an MWBE.
• A contractor may not reject a MWBE as being unqualified without sound reasons based on a
thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as
unqualified, the Contractor must provide the City with good reasons for this. The MWBE's industry
standing or membership in a specific group, organization, political or social affiliation (example: union
v. non -union) is not a basis to reject the MWBE for lack of qualification.
• The ability or desire of a prime contractor to perform the work of the contract with its own
organization team does not relieve the prime contractor of the need to make good faith efforts to use
MWBE sub contractors to meet the contract goal.
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EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project,
i.e., $50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non MWBE submits
a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet
the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE
participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal
and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is
not significant in terms of the overall contract amount (i.e., 1 % of total contract).
If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good
faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly
significant to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract
while guaranteeing full goal compliance.
The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith
efforts based on all information and documentation provided by bidders and taking into account the
Quality
Quantity, and
Intensity
of the efforts made by a contractor tQ meet the contract goal.
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GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID
If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good
faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the
contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to
include some evidence in case an error was made.
The information required of a contractor who has not achieved the contract goal to show good faith efforts can be
found in the South Bend Inclusion Program Plan at Section 8.6.3.d, as follows:
(b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made
good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will
consider, at a minimum, the bidder's efforts to:
(1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings,
advertising and written notices) the interest of all MWBEs in the scopes of work of the contract.
The contractor shall provide interested MWBEs with timely, adequate information about the plans,
specifications, and requirements of the contract to allow such firms to respond to the solicitation,
The bidder must follow up initial solicitations with interested MWBEs-
(2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that
the contract goal will be achieved. This includes, where appropriate, breaking out contract work
items into economically feasible units to facilitate participation, even when the bidder would
otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to
make a portion of the work available to MWBEs and to select those portions of the work or
material needs consistent with the availability of such firms to facilitate their participation.
(3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the
names, addresses, and telephone numbers of firms that were contacted; a description of the
information provided regarding the plans and specifications for the work selected for
subcontracting; and why agreements could not be reached. The bidder may not reject MWBEs as
being unqualified without sound reasons based on a thorough investigation of their capabilities.
That there may be some additional costs involved in finding and using MWBEs is not in itself
sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are
reasonable. The ability or desire of a bidder to perform the work of a Contract with its own
organization does not relieve it of the responsibility to make good faith efforts on all scopes of
work within which subcontracting opportunities are available.
(4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as
required by the City or the bidder, where appropriate.
(5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services, where appropriate.
Materials that should be submitted to support a contractor's good faith efforts include:
Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date
and time of issuance;
• A list of all locations where advertisements or notices to MWBE's were placed or solicitations
sent;
• Copies of communication between contractor and MWBE's in response to contractor's
advertisements, notices, or solicitations;
• Proof of contractor's break-out of contract items into units feasible for performance by WMBE's;
• Proof of communications between the contractor and MWBE regarding negotiations for
agreements, and why agreement could not be reached, as stated more specifically in above
Subsection (b) (3);
Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or
quote is used;
• Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate;
and
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• Any other information tending to show that Contractor made active, aggressive efforts to meet the
MVVBE participation goal but despite good faith efforts was unable to do so.
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QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME SBFD Parking Lot Rehab
PROJECT NO. 123-049
QUOTES DUE May 9th, 2023 at 9:00am (Local Time)
BASF -
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Mobilization and Demobilization
1
LS
$
2
Milling, 1.5"
3886
SY
$
3
Tack Coat
3886
SY
$
4
Hot Mix Asphalt Surface, 9.5 mm
—Type B
321
TONS
$
5
Seal Coat
3677
SY
$
6
Hot Mix Asphalt Patch
32
SFT
$
7
Line, Paint, Solid, White, 4"
2020
LFT
$
8
Line, Paint, Solid, White, 6"
917
LFT
$
9
Line, Paint, Solid, Yellow, 4"
631
LFT
$
10
Line, Paint, Solid, Blue, 4"
730
LFT
$
11
ADA Parking Space Marking
6
EA
$
12
Stationary Steel Bollard
2
EA
$
13
Sign, Aluminum, 18"x24",
"Employee Parking Only"
2
EA
$
Total Amount of Quote
$ � Qy�, L,,q
Firm: /_I 0 10.1k KQSk-0Yocicy) SQ.V-y�C25 , LL(-
Address: 1 • () • 6 V '-) Lt g L I
City/State/Zip: • ��-t—�v (-( LD $(� Telephone Number: (51 LI) d, y — 0700
Fax Number:
By
(Signature)
(Printed Name of Person Signing)
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%jU rll q,
CITY OF SOUTH BEND '
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN ""-
FORM MBE-1.0-/
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
Project Number: 123-049 Project Name: SBFD Parking Lot Rehab
Bidder: Total Bid Amount:
MBE Goal: 4.3%
Page of
Name & Address of MBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Pro osal
Submitted by:
Print Name
Signature
Date
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_1 Ill t
I�
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN = '
FORM WBE-1.0
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
Project Number
Bidder:
123-049
Project Name: SBFD Parking Lot Rehab
Total Bid Amount:
WBE Goal: 6.1%
Page of
Name & Address of WBE
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Pro osal
Submitted by:
Print Name Signature
Date
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=6 1[ TAMO W01R1t'
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN =PF
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be Included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 123-049 Date:
Project Name: SBFD Parking Lot Rehab
Bidder: Lpr aj} -Reni-o anion SeVVi(_el
. t �
Contact Person: OlYl1 j -by- O W Telephone: d2 LL 976-& 5 9 eO
Address: P, U, a y g y
City: 15 U- qd State: zip: y �Q
Email (Al'3LLc (P CCJy)(i0S(—.1'1L'
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below':
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the
Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and
non -certified) found at: http:/Avww.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE
participation in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan and the Indiana Department of Administration's
certified list of Indiana Minority and Women Business Enterprises, found on their website
htt://www.in. ovldoa .
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to
inform MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a
manner reasonably calculated to inform MBEs of subcontracting opportunities and
allowed sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such
MBEs with adequate information about the plans, specifications and other requirements
of the subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining
bonding, lines of credit, or insurance as required by the City or the bidder, where
appropriate.
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CITY OF SOUTH BEND ^�
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN = �`
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities,
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid
on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
'Proper demonstration of Good Faith Efforts requires your Initials next to all of the above boxes, Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional Information.
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�J
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN -
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be Included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 123-049 Date: fJa
Project Name: SBFD Parking Lot Rehab
Bidder: A s p1)+ R nfo rm I`n S u v i c es � LL C
Contact Person: 1�)YOvin
Address:
Telephone:5i —gr)t0_05 9 (D
City: S O) 1 State: !V Zip: q co (Dgo
Email: OorS Lt✓C P (CSmco,S)+.n'L1-
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below":
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the
Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and
y
non -certified) found at: htt ://www.in. ovAdoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE
participation in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business
Enterprise Inclusion Program Plan and the Indiana Department of Administration's
certified list of Indiana Minority and Women Business Enterprises, found on their website
htt://www.in. ovAdoa .
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to
inform WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a
manner reasonably calculated to inform WBEs of subcontracting opportunities and
allowed sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such
WBEs with adequate information about the plans, specifications and other requirements
of the subcontract.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
bonding, lines of credit, or insurance as required by the City or the bidder, where
appropriate.
Version 03/152023
Page - 29 Public Works Quote
Scanned With CamScanner
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid
on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your Initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional Information.
Version 03/15/2023
Page - 30 Public Works Quote
Scanned With CamScanner
�A III l
CITY OF SOUTH BEND J;
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1 \
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It Is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 123-049 MBE Participation Goal 4.3%
Project Name: SBFD Parking Lot Rehab
Bidder:
By:
(Signature) (Title) (Date)
MBE Firm
Owner or Contact at MBE Firm
Telephone:
TYPE OF WORK SOLICITED FOR
RESULTS OF CONTACT WITHITHF MRF FII'QM- 1 \
Owner or Contact at MBE Fi
Telephone: , Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
Email:
Version 03/15/2023 Page - 31 Public Works Quote
Scanned with CamScanner
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.1
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It Is the bidder's sole responsibility to verify whether any
listed minority or woman business meets the WBE qualifications. Attach additional pages If necessary.
PAGE OF
Project Number: 123-049 WBE Participation Goal 6.1%
Project Name: SBFD Parking Lot Rehab
Bidder:
By:
(Signature) (Title) (Date)
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE VVRF FIPM- I 1
WBE Firm
Owner or Contact at WBE Fi
Telephone: ' Fax:
TYPE OF WORK SOLICITED FOR THIS PROJ
RESULTS OF CONTACT WITH THE WBE FIRM:
Email:
Version 03/15/2023 Page - 32 Public Works Quote
Scanned with CamScanner
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