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Home My WebLink About05092023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION REGULAR MEETING AGENDA May 9, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 20, and April 25, 2023 2. OPENING OF BIDS A. Small Drainage Improvements-Beale Street & Chapin Street – Project No. 121- 006B 1. Funding: PR-00024002 & 00024004 B. Johnson & Fellows Intersection Drainage Improvements – Project No. 122-016A 1. Funding: PR-00024005 C. The Hill TIF Project – Site Work – Project No. 123-030 1. Funding: PR-00024021 3. OPENING OF QUOTATIONS A. South Bend Fire Department Parking Lot Rehab – Project No. 123-049 1. Funding: PR-00024234 B. 2023 Tree and Stump Removal – Project No. 123-002 1. Funding: PR-00024705 4. AWARD BIDS AND APPROVE CONTRACTS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Amount: $5,655,360.32 3. Funding: PR-00020064 B. 2023-2024 Water Treatment Wastewater Chemicals 1. Company: Alexander Chemical Corporation a) Item Nos. 1 & 3 2. Company: Kemira Water Solutions, Inc. a) Item No. 2 3. Company: Polydyne, Inc. a) Item No. 4 4. Amounts: Unit Bid Prices/Subject to Special Conditions and Adjustments for Market Pricing 5. Funding: PR-00024147 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION REGULAR MEETING AGENDA May 9, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 5. CHANGE ORDERS A. Coal Line Trail, Phase IIA – Project No. 115-064 1. Company: Indiana Department of Transportation 2. Change Order No.: 1 3. Increase Amount: $73,593 4. Percent of Increase: 4.338% 5. Revised Contract Amount: $1,770,053.65 6. Funding: PO-0023558 B. River Lights - Plaza Park – Project No. 122-047 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 3. Increase Amount: $12,341.80 4. Percent of Increase: 9.31% 5. Revised Contract Amount: $144,964.58 6. Funding: PO-0017960 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Prairie Ave. Water Main Loop – Project No. 117-068 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $35,527.02 4. Percent of Increase: 2.13 % 5. Total Percent of Change: 2.13 % 6. Final Contract Amount: $1,707,027.02 7. Funding: PO-0014485 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Angela Blvd. Roadway Improvements – Project No. 122-059 1. Title Sheet 2. Funding: PR-00024760 & 00024761 B. Southeast Park Playground Resurfacing – Project No. 123-043 1. Funding: PR-00024809 8. RESOLUTIONS A. Resolution No. 21-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Real Property to the South Bend Board of Park Commissioners CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION REGULAR MEETING AGENDA May 9, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 1. Description: Transfer Two (2) Properties for Dr. Martin Luther King, Jr. Community Center to Park Board at College Grove and Adams St. B. Resolution No. 22-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Andrew Nowak’s Firearm C. Resolution No. 23-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Sheldon Scott’s Firearm D. Resolution No. 24-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Approving a Settlement Agreement for Waterworks Customer 1. Description: Overcharged Monthly Billing Due to Faulty Water Meter at 1445 E. Washington St. Back from 2004, Mr. Michael Morin E. Resolution No. 25-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Tracey Cannady’s Helmet and Boots 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sidewalk Construction Agreement – Toyo Seiko North American Inc. 1. Description: New Sidewalk Development on Moreau Ct. Project No. DP20- 017 B. Professional Services Agreement – WBK Engineering 1. Description: Design Services for Replacement of Splashpads at Southeast Park and Coquillard Park Project No. 123-044 2. Amount: $59,715 (Hourly) 3. Funding: PR-00024813 C. Demolition Agreement – Housing Authority of South Bend 1. Description: Allowing the Board of Public Works to Private Property for Demolition of Housing Units at Monroe Circle Project No. 123-048 D. Deed of Dedication – Jones Petrie Rafinski Corp. 1. Description: Execute and Record Deed of Dedication for Lot Revisions with Randolph Park Improvements Project No. 120-049 E. Memorandum of Understanding – St. Joseph County Board of Commissioners 1. Description: Study to Upgrade Sanitary Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION REGULAR MEETING AGENDA May 9, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 8, 2023; 5:00 a.m. to 6:00 p.m. b) Location: W. Washington St. between Laurel St. and Chapin St. c) Favorable Recommendations 2. Event: Fallen Heroes Ride a) Date/Times: June 25, 2023; 8:00 a.m. to 1:00 p.m. b) Location: Brief Traffic Interruptions as Riders Leave Walmart on Ireland Rd. c) Favorable Recommendations 3. Event: Joe’s Family Get Together a) Date/Times: July 4, 2023; 3:00 p.m. to 12:00 a.m. b) Location: Printz Ct. between Hilde Ct. and Vernon St. c) Favorable Recommendations 4. Event: March to the Memorial a) Date/Times: September 11, 2023; 8:15 a.m. to 7:00 p.m. b) Location: Intermittent Crossings along Route from South Bend Metro Area near Fellows to the St. Joseph County Park 9/11 Memorial c) Favorable Recommendations 5. Event: St. Joe Grade School Field Day a) Date/Times: June 5, 2023; 6:30 a.m. to 3:00 p.m. b) Location: E. St. Louis Blvd. between LaSalle Ave. and E. Colfax Ave. c) Favorable Recommendations B. Sidewalk Café Permit 1. Applicant: The View Tavern a) Date/Time: Mon. to Sat. 11:30 a.m. to 10:00 p.m., Sun. 3 p.m. to 10:00 p.m. b) Location: 515 E. Jefferson Blvd. c) Favorable Recommendations Subject to Following ADA Minimum Clearance Widths and Requirements 11. TRAFFIC CONTROL DEVICES A. New Installation – Five (5) 2 Hour Parking Signs 1. Locations: a) On Dr. Martin Luther King Jr. Blvd. between W. Jefferson Blvd. and Washington St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION REGULAR MEETING AGENDA May 9, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 12. RATIFY BONDS A. Excavation Bonds 1. Carlisle Utility Contractors Inc., Approved effective April 28, 2023 B. Occupancy Bonds 1. Carlisle Utility Contractors Inc., Approved effective April 28, 2023 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-55120 a) Date: 04/18/2023 b) Amount: $1,839,887.85 2. Claim No.: GBLN-55118 a) Date: 04/21/2023 b) Amount: $30,813.37 3. Claim Nos.: GBLN-55224, GBLN-55593 a) Date: 04/24/2023 b) Amount: $10,779.67 4. Claim No.: GBLN-55526 a) Date: 04/25/2023 b) Amount: $2,053,182.72 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.