HomeMy WebLinkAbout04252023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA April 25, 2023 – 9:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1
1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 6, and April 11, 2023
2. OPENING OF BIDS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Funding: PR-00020064 B. LaSalle Park Improvements – Project No. 122-015
1. Funding: PR-00023569
C. 2023-2024 Water Treatment Wastewater Chemicals 1. Funding: PR-00024147 3. OPENING OF PROPOSALS
A. MLK Dream Center Construction Manager as Constructor Services – Project No.
121-066 1. Funding: PR-00023681 4. AWARD BIDS AND APPROVE CONTRACTS
A. 2023 Traffic Calming – Project No. 122-014C
1. Company: Selge Construction Co., Inc. a) Division 1-6 and Alternates 1-6 2. Amount: $1,750,570 3. Funding: PR-00023274
B. 2023 Contractor Paving Round 1– Project No. 123-021
1. Company: Rieth Riley Construction Co., Inc. 2. Base Bid Amount: $1,060,700 3. Funding: PR-00023513
5. REJECT BIDS AND QUOTATIONS
A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Description: Bids Exceeded Available Budget for Project 2. Funding: PR-00024012
6. CHANGE ORDERS
A. 2022 Contractor Paving Round 3 – Project No. 122-048 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $20,826
4. Percent of Increase: 0.92%
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA April 25, 2023 – 9:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2
5. Revised Contract Amount: $2,288,326 6. Funding: PO-0020444
7. PROJECT COMPLETION AFFIDAVITS
A. Sibley Center Exterior Renovations – Project No. 121-021 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Final Contract Amount: $228,940 3. Funding: PO-0013644
B. Dubail Avenue Streetscape – Project No. 120-009
1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,645,315.35 3. Funding: PO-0011413 C. Grandview Ave. & RR Qwick Kurb Installation – Project No. 117-114
1. Company: Selge Construction Co., Inc.
2. Final Contract Amount: $17,785 3. Funding: PO-0020695 D. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Company: Rieth-Riley Construction Co., Inc.
2. Final Contract Amount: $1,849,784.74
3. Funding: PO-0009634 E. Riverside Dr. Bank Stabilization – Project No. 118-005B 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $845,057.61
3. Funding: PO-0014105-1
F. 2022 Traffic Calming Rubberform Installation – Project No. 122-014A 1. Company: HRP Construction Inc. 2. Final Contract Amount: $141,120 3. Funding: PR-00019224
8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. West Gate Repair at Century Center – Project No. 122-063 1. Title Sheet 2. Funding: PR-00024383
B. Monroe Circle Demolition – Project No. 123-048
1. Title Sheet 2. Funding: River West DA TIF C. Locust Road Improvements from Assumption Dr. to SR 23 – Project No. 123-018 1. Title Sheet
2. Funding: MVH-R, Local Roads & Bridges
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA April 25, 2023 – 9:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3
9. RESOLUTIONS A. Resolution No. 18-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the
Disposal of Surplus Property
1. Description: Retirement of Division Chief Eric Crittendon’s Firearm B. Resolution No. 19-2023 A Resolution of the City of South Bend, Indiana Board of Public Works to Grant Authority to the City of South Bend Department of Innovation & Technology
Where Technological Devices are Installed in the ROW
1. Description: Granting Authority to Install, Remove, or Upgrade Technological devices on City Owned Right of Way C. Resolution No. 20-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting
a Policy for Community Wayfinding Signs (CWS)
1. Description: Establishing a Policy for Community Wayfinding Signs for Private Entities 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Contract – Indiana Department of Transportation – Local Public Agency
1. Description: Safe Routes to School Kennedy Academy Project No. 123-017 2. Amount: Estimated Total $240,000 (2023 Fiscal Year Projected Total for Construction Phase) (80% Federal / 20% City Cost Share) B. Professional Services Agreement – DLZ Indiana, LLC
1. Description: Design of Safe Routes to School around Kennedy Academy
2. Funding: PR-00024155 C. Authorization Letter – Studebaker National Museum 1. Description: Authorization for Annual New Car Raffle at Studebaker National Museum
D. Memorandum of Understanding – University of Notre Dame
1. Description: Establishes Joint Understanding for the Improvements Being Made to Pedestrian Areas Around Angela Blvd. and State Road 23 E. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: CDL Premium Pay and Testing Reimbursement in the
Neighborhood Services Supplemental
F. Contract – Tiarra Hammond, LLC d/b/a TheJumpOff 1. Description: Agreement to Operate Pedal Trolley within the Public Right of Way G. Amendment No. 4 - Professional Services Agreement – Black & Veatch
Corporation
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA April 25, 2023 – 9:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4
1. Description: North Water Treatment Plant Improvements 2. Amount: Increase $3,400; New Adjusted Total: $254,131 3. Funding: PO-0005261
11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Cinco de Mayo Festival a) Date/Times: May 6, 2023; 11:00 a.m. to 6:00 p.m.
b) Location: Grace St. Between Meade St. and S. Olive St.
c) Favorable Recommendations 2. Event: Back to the Bricks Promo Tour a) Date/Times: June 12, 2023; 1:00 p.m. to 7:30 p.m. b) Location: Michigan St. Between Colfax/Wayne and Wayne St. to Western
c) Favorable Recommendations
3. Event: Leeper Park Art Fair a) Date/Times: June 16-19, 2023; 11:00 a.m. to 7:00 p.m.; 10:00 a.m. to 6:00 p.m.; 10:00 a.m. to 5:00 p.m.;12:00 p.m. to 3:00 p.m. b) Location: Riverside Dr. Between Lafayette Blvd./N. Michigan St.
c) Favorable Recommendations
4. Event: Sanchez Sweet Sixteen (16) Party a) Date/Times: July 1, 2023; 12:00 p.m. to 11:30 p.m. b) Location: Dunham St. Between Olive/Meade c) Favorable Recommendations
B. Licenses
1. Type: Massage Establishment a) Applicant: King Asian Massage b) Location: 914 S. Ironwood Dr. c) Favorable Recommendations
2. Type: Massage Establishment
a) Applicant: Rachael T. Massage & Essential Oils b) Location: 616 E. Colfax Ave. c) Favorable Recommendations
12. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 413 Altgeld St. Was Incorrect; Should Have Approved 413 S. Albert Ave. at Last Meeting
b) All Criteria Met
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA April 25, 2023 – 9:30 a.m.
Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5
B. New Installation – Stop Signs 1. Locations: a) Armstrong Dr. and Slater Dr.
b) All Criteria Met
13. TRANSFER OF OWNERSHIP OF MONARCH INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Monarch Linen
1. Location: 1601 Lincoln Way West 14. RATIFY BONDS A. Contractor Bonds 1. TR Concrete Construction, Released effective June 1, 2023
15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-54432 a) Date: 04/04/2023
b) Amount: $1,270,421.73
2. Claim No.: GBLN-54729 a) Date: 04/11/2023 b) Amount: $1,689,042.85 3. Claim No.: GBLN-54818, GBLN-54816
a) Date: 04/12/2023
b) Amount: $760,230.30 4. Claim No.: GBLN-54589, 54899 c) Date: 04/13/2023 d) Amount: $12,687.26
16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT
NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.