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Home My WebLink About5A1 Budget Request (Morris Final Design) Redevelopment Commission Agenda Item DATE: 03/30/2023 FROM: Aaron Perri, Executive Director Venues Parks & Arts SUBJECT: Morris 100 Phase II Final Design Funding Source* (circle one) River West; River East; South Side; Douglas Road; West Washington; RDC General *Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller, then the authorization of the expenditure of such funds shall be void and of no effect. Purpose of Request: RATIO Design has completed the conceptual design of the Morris 100 Phase II projects, consisting of a 22,000 sq ft building addition to the north and a entirely redeveloped outdoor park. The project is currently estimated to cost $17.4M and approximately $13M has been committed from private contributions and grants. This request is to fund the final design work via a professional services contract amendment with RATIO Design in the amount of $470,950. The request is being sought from the River West TIF. _________________________Pres/V-Pres ATTEST: __________________Secretary Date: ____________________ APPROVED Not Approved SOUTH BEND REDEVELOPMENT COMMISSION November 9, 2022 Aaron Perri Executive Director South Bend Venues Parks & Arts 301 South St. Louis Blvd. South Bend, Indiana 46617 Re: Morris PAC Renovation, Addition and Site Amendment Dear Aaron: As we are completing our Preliminary Design Phase scope of services, we have the following Amendment to make to our current Project Scope and Fee as we request approval to proceed with the Final Design Phase. Amended items are noted in italics and underlined as the following: PROJECT SCOPE The project consists of major renovations and additions to South Bend’s MPAC facility and grounds bounded to the north by West Lasalle Ave, to the east by Doctor M.L.K. Jr. Blvd, to the south by West Colfax Ave and to the west by North Main Street. The scope breaks down into four major components. These components include MPAC renovations, a building addition, re-visioned Jon Hunt Memorial Plaza, and a parking lot. The construction budget for the total project including all four components is $18.30M. The Concept Design for these components is further updated in the Preliminary Design Progress Package dated July 11, 2022. MPAC Renovation at connection point only Component one consists of connecting to the existing MPAC building. This includes the first and second floor connection and the immediate impact to the current space. It will impact an existing restroom and finish transitions to the existing space. It also impacts the basement with a new stair for connection to the first floor. All other components of capital improvements and deferred maintenance will be handled by others. The probable construction cost for this component is included in the Building Addition cost. Building Addition Component two consists of an addition to the MPAC. This addition is envisioned as a 21,100 GSF, 2-story, structure with an addition to the basement that includes the following program. The probable construction cost for this component is $12.88M. The initial conceptual program for building addition includes: • Entries / security on two levels • Lobby / pre-function / sky lounge over two levels • Vertical circulation • Openings into the existing MPAC lobby on two levels • Future Tenant Space • Catering Prep Area • Sensory Room • VIP Lounge • Restrooms • Storage • Second Floor Balcony • Other non-assignable space (Mech) Jon Hunt Memorial Plaza Component three consists of improvements to the Jon Hunt Memorial Plaza. The probable construction cost for this component is $4.50M. This includes: • An enlarged plaza space including a fountain and a garden room space that can accommodate event day programming. • Vehicular drop-off along Colfax Ave. • Cohesive site design with building addition Surface Parking Lot Component four is making revisions to the existing surface parking lot adjacent to the Morris. All the parking, approximately 86 spaces, will be utilized for the LaSalle apartment building to the north. The probable construction cost for this component is $0.92M. DESIGN SERVICES RATIO, along with its consultants, will provide Design Services including program verification, design, construction documentation, bidding phase interpretations, cost estimating, and construction phase administrative services for the four components outlined above. These services are described in the City of South Bend’s Standard Agreement Between Owner And Engineer For Professional Services, 2007 Edition with some mutually agreed upon terms/modifications/amendments. RATIO will serve as the Design Architect and will be the contracting entity with the City of South Bend. Shive-Hattery will serve as the Executive Architect and will be a consultant to RATIO. Both the Design Architect and the Executive Architect will provide design services during all phases of the project with the Design Architect leading the design phases and the Executive Architect leading the documentation and construction phases. Basic Design Services will include architecture, civil engineering, structural engineering, mechanical/plumbing/electrical engineering, code consultant and cost estimating. Specialty Design Services will include technology/audio-visual design, landscape architecture, interior design, furniture, fixtures & equipment (FF&E) selection services, lighting design and acoustic design. Selection of the engineering and specialty consultants have been completed collaboratively with the involvement of the City of South Bend, the Executive Architect, and RATIO. Three cost opinions are estimated; one for Schematic Design, Design Development and Construction Documentation phases. Exclusions are listed below, but can be made available as additional services if requested: • Wayfinding and signage, other than code required signage. • Hazardous materials investigations and reports. • Commissioning. • USGBC LEED credit tracking and application. • Coordination of laser scan survey of existing conditions. • Record documents. Up to Five (5) level one visualizations are included in the Reimbursable Expenses. These views will capture interior and exterior views for client review, comment, and use. Additional visualizations and/or more refined views may be provided as additional service as described below: Visualizations may be provided at three levels of quality. Representative examples for each level of quality can be provided for client reference. Level one visualizations are intended for studying aspects of the design image from their native modeling software into a dedicated rendering software. Some exploration may include textural and lighting options in key spaces, material and color exploration, and the investigation of scale, proportion, and form. Level two visualizations produced in dedicated rendering software and are meant to provide an understanding to stakeholders about the design. These visualizations include refined materiality, representative lighting levels, and reflectivity. They also incorporate entourage to give stakeholders a human scale. Level three visualizations are best used for publications and other media outlets at the specific request of our clients. These photorealistic renderings requiring heavy post- production show accurate depiction of materials, lighting, environmental conditions, and site context. DESIGN TEAM RATIO proposes the following design team for each component of the Project: Components No.1 No.2 No.3 No.4 Basic Design Services: Design Architect RATIO ● ● ● ● Executive Architect Shive-Hattery ● ● ● ● Civil Engineer DLZ ● ● ● Structural Engineer Structurepoint ● ● MEP Engineer Ross & Baruzzini ● ● ● Code Consultant RTM ● ● ● Cost Estimator CSQ ● ● ● ● Specialty Design Services: Technology/AV Ross & Baruzzini ● Landscape Architect RATIO/ Shive-Hattery ● Interior Design RATIO/ Shive-Hattery● ● FF&E RATIO ● Lighting Shakespeare ● ● ● Acoustic Haverstick ● ● ● Reimbursables: Visualizations RATIO ● ● ● COMPENSATION & SCHEDULE In consideration of the Project Scope and Design Services, we estimate a lump sum fee of One Million Five Hundred Eight Thousand Three Hundred Dollars. ($1,508,300.00). The following is the fee breakdown by Phase and Firm. Basic Services by Phase: a. Study and Report Phase Completed Previously b. Preliminary Design Phase Complete $ 615,000.00 c. Final Design Phase $ 470,950.00 d. Bidding and Negotiating Phase $ 44,150.00 e. Construction Phase $ 353,200.00 f. Post-Construction Phase $ 25,000.00 Sub-Total $1,508,300.00 Reimbursable Expenses $ 55,000.00 Total Lump Sum Fee $1,563,300.00 Basic Services by Firm: Architecture: Design Architect RATIO $ 320,000.00 Executive Architect Shive-Hattery $ 320,000.00 Civil Engineering DLZ $ 99,000.00 Structural Engineering: Building Expansion Structurepoint $ 95,000.00 Parking Garage* Walker Consultants* $ 43,800.00* MEP Engineering Ross + Baruzzini $ 135,000.00 Code Consultation RTM $ 5,000.00 Cost Estimating CSQ $ 15,000.00 Management RATIO $ 30,000.00 Sub-Total $ 1,062,800.00 * Parking Garage Scope through Preliminary Design Phase Only. Specialty Services: Interior Design: Interior Designer RATIO $ 45,000.00 Executive Interior Designer Shive-Hattery $ 45,000.00 Furniture. Fixtures & Equipment RATIO $ 65,000.00 Landscape Architecture: Design Landscape Architect RATIO $ 100,000.00 Parking Lot RATIO $ 8,000.00 Executive Landscape Architect Troyer $ 100,000.00 Parking Lot Troyer $ 1,500.00 Technology Ross + Baruzzini $ 33,000.00 Lighting Shakespeare $ 41,000.00* Acoustic Haverstick $ 7,000.00* Sub-Total $ 445,500.00 Total $1,508,300.00 Additional Visualizations FEE Rendering LOQ-1 TBD (Need to discuss with City about their needs) Rendering LOQ-2 TBD (Need to discuss with City about their needs) Rendering LOQ-3 TBD (Need to discuss with City about their needs) REIMBURSABLE EXPENSES Expenses attributable to your project are in addition to the compensation and will be invoiced as a Reimbursable Expense at 1.10 times the item’s expense. Expenses may include: A. Drawing Reproduction/Photographic Reproduction B. Copying C. Supplies D. Mailing/Express Mail E. Mileage/Lodging/Meals/Auto Rental/Travel per Diem F. Visualizations G. Agency reviews and fees H. Other, approved, miscellaneous expenses We estimate reimbursable expenses will not exceed fifty-five thousand dollars ($55,000.00). We will only invoice for expenses incurred in the interest of the project and will provide back- up receipts with our invoicing as required. Any monies remaining within this estimate at the completion of the project will revert to the Owner in full. Please review this proposal and if all is in order, return an executed original for our file, at which time we will draft an agreement for your review. This proposal is valid for sixty (60) days from the date of issue and upon execution will provide instruction to commence services while the Agreement is finalized. If you have any questions, do not hesitate to contact me directly. Thank you for considering RATIO for your interesting project. All the best, William A. Browne Jr., FAIA, LEED AP Principal/President cc: Scott Hunt