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Home My WebLink AboutChange Order No 2 & PCA - 2022 Contractor Paving, Round II Proj No. 122-032 - Rieth-Riley Construction Co., Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 11, 2023 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado (krieth-riley. com RE: Change Order No. 2 (Final)/Project Completion Affidavit 2022 Contractor Paving, Round II - Project No. 122-032 Dear Mr. Alvarado: At its April 11, 2023 meeting, the Board of Public Works approved the Final Change Order for this project, be decreased by $106,579.17. The final contract amount is $2,051,402.83. In addition, the Project Completion Affidavit for this project was approved in the amount of $2,051,402.83. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: Bid Award - Project No. 122-032 2022 Contractor Paving Round 2 — Project Close-out DATE: March 20, 2023 As part of the close-out process of the 2022 Contractor Paving Round 2 project, Rieth Riley requested a change in the utilization plan for both 1st Class Logistics and Montgomery Trucking. Rieth Riley informed the city attempts were made to both MBE subcontractors for trucking; however, both companies were unable to meet the full demands of the project. City MWBE coordinator, Chana Roschyk, approved the requested change in utilization on March 10, 2023. The attached final change order form reflects the quantities required to complete the project according to plans. CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS U t7 PROJECT CHANGE ORDER` DATE: 11 /22/2022 PROJECT NO: 122-032 PROJECT NAME: 2022 Contractor Paving Round 2 CONTRACT DATE: 7/26/2022 CHANGE ORDER NO: 2 (Final) SUBJECT OF CHANGE ORDER: PCR #4-Adjustment to Final Quantities (-$106,579.17) All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR I Contractor Signature Printed Name and Title Rieth-Riley Construction Co., Inc. Company Name 25200 State Road 23 Address South Bend, IN 46614 City, State, Zip $ 2,090,801.00 $ 67,181.00 $ 2,157,982.00 Increased XO Decreased $ 106,579.17 $ 2,051,402.83 -4.94 % -1.88 % 11/17/2022 0 days 0 days 11 /17/2022 RECOMMENDED FOR APPROVAL CON UCTION MANAGER CITY OF SOUTH BEND CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ,,�z 7Tt Joseph R. Molnar, Vice President A0 Jordan V. Gathers, Member 61 �. Attest: Theresa M. Heffner, Clerk Date: April 11, 2023 �1777i &F CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ?��, PROJECT COMPLETION AFFIDAVIT Ff5 PROJECT NAME 2022 Contractor Paving Round 2 PROJECT NO 122-032 FINAL COST $2,051,402.83 CONTRACT SIGNED 7/26/2022 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Provide and install HMA surface pavement, pavement striping and markings, and ADA curb ramps on several streets located in South Bend, Indiana. The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. ExecVtgd this Z day of 20 2 5 Rieth-Riley Construction Co., Inc. % Company Name Signature 25200 State Road 23 2" e4l Company Address Printed Name l L��o Cam, South Bend, IN 46614 City, State, Zip WITNESSES: %B fore me, the undersigned Notary Public in and for said country and state, personally appeared Abe I 6106trado , and acknowledged his/her signature to the above Project Completion Affidavit on the 7.2- day of N61lrCV1 202-�)_. Notary Signature My Commission Expires Q har �312,6.60 I \aC,I(1 a-e ( CZQ ran 2r K� Printed Name County of Residence GYirsh�r If the Contractor is a corporation, the following certificate will be executed. I, S 2 E , certify that I am Secretary of the Corporation executing this release; that �_ (,.b-an who signed this release on behalf of the contractor was then of said Corporation; that said release was duly signed for and on behalf of said Corp , ration by t ority of its governing body, and is within the scope of corporate powers: . RACHAEL M CZARNECKI Uetary's Signature `o�!:"•Y p�®� Notary Public, State of Indiana 5:; • n= Marshall County Corporate Seal $EAL� # Commission Number NP0744094 H %.,zzyo •�`�: My Commission of Printed Name ''��n,im�"`� October03,2030 DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. &A ,L_Z�w- Date: 3/23/2023 Coneyuction Manager CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member (t„ /X Attest: Theresa M. Heffner. Clerk Date: April 11, 2023 Final Waiver of Lien State of Indiana, County of St. Joseph SS. Ruben Alvarado being duly sworn that he/she is the Sales Manager (Name of Officer) (Title) of Rieth- Riley Construction Co., INC having contracted with City of South Bend (Contractor) (Owner) to furnish certain materials and/or labor as follows; Install HMA surface pavement, striping and markings and ADA curb ramp. (Description.) for a project known as Contractor Paving Round 2 2022 (Name, of Project) located at Various sreets in South Bend and owned by Cit of South Bend (Owner) and doss hereby further state on the behalf of the aforementioned subcontractor/supplier: (PARTIAL WAIVER) that thero is due from the Contractor the sum of Dollars $ , ❑ receipt of which is hereby acloxowledged; or [l the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien -which is given solely with respect to said amount, and which waiver shalt be +eff+ective only upon receipt of payment thereof by the undersigned; (FINAL WAIVER) that the final balance due from the contractor is the sum of One hundred six thousand five hundred sixty five 59/ 100 ( } $106,565.59 (� receipt of which is hereby acknowledged; ox the payment of which has been promised as the solo consideration for this affidavit and Final Waiver of Lien which shall become effective only upon receipt of such payment. THEREFORE, the undersigned waives and releases unto the Owmr of said premises, any .and all liens or claims whatsoever on the above -described property and improvements thereon an account of labor or material or both, furnished b the undersigned thereto, subject to limitations or conditions expressed heroin, if any; and ffirther cerfifipd that no other arty has any claim or right to a lien on account of any work performed or material furnished to the undersigned for s Id project, d lthin the scope of this Affidavit and Waiver of Lien. By �� (u ori�ed Reprssen STATE OF INDIANA. ) SS: ST, JOSEPH COUNTY ) Before me, the undersigned, a Notary Public, In and for said County and State, personally appeared and a"owledged the execution of the foregoing Affidavit and Waiver of Lien. IN WITNESS WHEREOF, Ihave hereunto subscribed my name and affixed any a cial seal on the 23 day of March 2023 Notary Public Signature My Commission Expires: 10/03/2030 Rachael Czarnecki u ed C h °coCZ �o- U o 2' ` s � �Z,r Utz e o Wi° 0 z `, G Residing in Marshall County, IN iNoutry Public Name Contractor: Rieth-Riley Construction Co., Inc. Work Completed from DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PAYMENT APPLICATION 11/4/2022 to Final Application No 3 (Final) Project No. 122-032 Project Name: 2022 Contractor Paving Round 2 No. Description QUANTITY UNIT UNIT PRICE Dols. Cent EXTENSION Dols. Cent Contract This Est Total 1 Maintenance of Traffic 1 0 1 LS $74,819.33 $74,819.33 2 Mobilization and Demobilization 1 0 1 LS $115,564.59 $115,564.59 3 Milling, 2" 4423 0 4200 Sy $4.28 $17,976.00 4 Milling, 3" 45114 0 46185 Sy $4.01 $185,201.85 5 HMA Surface, 9.5 mm - Type B 5281 0 5731.7 TONS $131.31 $752,629.53 6 HMA Intermediate, 12.5mm - Type B 3720 0 4033.44 TONS $117.85 $475,340.90 7 HMA for Patching 160 0 71.16 TONS $391.28 $27,843.48 8 Tack Coat 20 3.47 22.64 TONS $705.71 $15,977.27 9 Joint Adhesive, Surface 20435 0 22795 LF $0.73 $16,640.35 10 Adjust Manhole to Grade 15 0 0 EA $632.23 $0.00 11 Adjust Water Valve Structure to Grade 6 0 0 EA $512.63 $0.00 12 Adjust Inlet to Grade 10 0 0 EA $632.23 $0.00 13 Line, Thermoplastic, Solid, White, 6" 198 0 276 LF $2.56 $706.56 14 Transverse Marking, Thermoplastic, Solid, White, 24" 83 0 90 LF $10.60 $954.00 15 Concrete Curb Ramp, Removal 1461 0 1086.9 Sy $63.10 $68,583.39 16 Concrete Curb Ramp, Installation 1461 0 1086.9 Sy $203.44 $221,118.94 17 Concrete Curb, Replacement 602 22 388 LF $79.86 $30,985.68 18 Concrete Curb, Replacement Undistributed 500 0 0 LF $79.73 $0.00 19 Concrete Header, 6"w x 12"d 35 0 0 LF $188.00 $0.00 20 Milling, 1.5" 130361 0 15546 SY $2.95 $45,860.70 21 Line, Thermoplastic, Solid, White, 4" 296 0 385 LF $1.35 $519.75 22 Line, Thermoplastic, Solid, Yellow, 4" 176 0 240 LF $1.35 $324.00 23 Line, Thermoplastic, Broken, White, 4" 90 0 30 LF $1.55 $46.50 24 Grooving for 4" 562 0 0 LF $1.85 $0.00 25 Pavement Message Markings, Thermoplastic, Lane Indication Arrow 21 0 1 2 1 EA 1 $155.001 $310.00 Deductions Retainage $0.00 Liq.Dam. $0.00 $0.00 Approved /lyA 3/23/2023 Construction Manager - Kyle Ludlow Date Contractor Date Total $2,051,402.83 Deductions $0.00 Sub Total $2,051,402.83 Prev. Pmts $1,944,837.24 AMOUNT DUE $106,565.59 DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING PROJECT CONSTRUCTION CHECKLIST Project No. 122-032 Project Name 2022 Contractor Paving Round 2 Contractor Rieth-Riley Construction Co., Inc. Inspector SRK PAY APPLICATIONS & CHANGE ORDERS CHART NTP 8/15/2022 Sub. Comp. Final Comp. 11/17/2022 Today's Date 3/20/2023 WPay"App Contract EVA $1,500,000.00 Type text here $1,000,000.00 $500,0001.00 8/21/2022 9/4/2022 i9/18/2022 10/2/2022 10/16/2022 10/30/2022 11/13/2022 MW i PAYMENT APPLICATION SUMMARY End Date Total Deductions Sub Total Prev. Pmts Amount Prev Pmt Error 1 9/14/2022 $79,311.58 $3,965.58 $75,346.00 $0.00 $75,346.00 - 2 11/3/2022 $2,047,197.09 $102,359.85 $1,944,837.24 $75,346.00 $1,869,491.23 3 11/17/2022 $2,051,402.83 $0.00 $2,051,402.83 $1,944,837.23 $106,565.60 4 S - - - - $1,944,837.23 $2,051,402.83 CHANGE ORDER SUMMARY Date Prv. Contract Change Amt. New Contract Change % Total % Added Days 1 9/27/2022 $2,090,801.00 $67,181.00 $2,157,982.00 3.21 % 3.21 % 0 2 11/17/2022 $2,157,982.00 -$106,579.17 $2,051,402.83 -4.94% -1.88% 0 S - - -$39,398.17 - - -1.88% 11/17/2022 POST -CONSTRUCTION DOCUMENT CHECKLIST Items Notes Date Rec'D 1 Final Pay Application 2 Project Completion Affidavit 3 Final Waiver of Lien 4 Final Change Order 5 Complete Certified Payrolls 6 As -Built Documents 7 Testing Reports 8 Warranty Information Signature: Date: 3/20/2023 Cie in Utilization Dian Request Template To be completed by Prime Contractor requesting a change in Utilization Plan: Project Name: Qoga ion fnw�ir- Pqv; a Rd � Prime Contractor: fl;'AA Rile, &q 4'-UJ6'J eo ') lnf� z Date of Occurrence: Rod, Date Request sent to PM: 3, `1 Sub -Contractors impacted bV requested change in Utilization Plan Optional Additional Comments/Notes: To be completed by Project Manager Project Date .of Date rec'd ``; Change in Utilization'Plan Date Manager Occurrence (wirninz4hours of Date of occurrence for approval). ;; Approved/Denied/or Requesting A( itionallnformation Approved/Denied. Notes: Change in Utilization Plan Request Template To be completed by Prime Contractor requestinq a change in Utilization Plan: Project Name: Qoq� e6r)frub: f Kka -4 /inRd Prime Contractor: ; 12�A �04 s, ,,,,U 6,j eb° j (� � Date of Occurrence: 10 � 3 9Q- Date Request sent to PM:, Sub -Contractors impacted by requested change in Utilization Plan Optional Additional Comments/Notes: To be completed by Project Manager Project Date of Date reed Change in Utilization: Plan ' Date Manager Occurrence (within 24 hours of Date of Occurrence for`approval) . q roved Denied or R.e uestin pp / . / q Additional Information Approved/Denied: Notes: Chan gein Utilization Plan Request Te To be completed by Prime Contractor requesting a change in Utilization Plan: Project Narne:,Q09a d6lifrqcIr-'PqV;n� Rd Prime Contractor: RJ-0-141 Rd el�D/l � ►�� ii�G � Date of Occurrence: Date Request sent to PM: Sub -Contractors impacted by requested change in Utilization Plan Optional Additional Comments/Notes: To be completed by Protect Manage ,Project Date of Date reed Change.in Utilization Plan Date, ager, Manager Octurrence (within 24 hours of ate of Occurrence D. fbr approval A Fed/ Denied/or keQuesting Approved/ Additional Iniormation Approved/Denied Notes: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/20/2023 Department Public Name Scott BPW Date 4/11/2023 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ® Mickey Lovy Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA No. 2 ❑ PCA ❑ Chg. Order, No. 2 ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Rieth-F ❑ Yes n No Information Construction Co., Inc. If Yes, Approved by Purchasing ❑ El WBE Completed E-Verify Form Attached ❑❑ Nos 2022 Contractor Paving Round 2 122-032 (DFO PROJ00000330) Major Moves, TIF River West, TIF West Washington, TIF Southside Development 412-423002, 324-10-102-121-442001, 422-10-102-121-442001, 430- 442001 -$106,579.17 _Adjustment to final quantities. Reduced quantities included in final pay application. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ 106,579.17) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: $0 Increase Decrease (4.94%) $ 2,051,402.83 Increase % Decrease (1.88% New Completion Date: