Loading...
HomeMy WebLinkAboutNotice of Intent - 2023 Annual Paving ProgramWe deliver services that empower everyone to thrive!! CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works THROUGH: Scott Kreeger, Project Engineer FROM: Kara M. Boyles, PE, City Engineer SUBJECT: Self-Performance of 2023 City Paving Projects DATE: April 3, 2023 I am presenting the 2023 Internal Paving Schedule for work to be self-performed by the City’s internal work forces. The attached document provides details on 60 separate paving projects anticipated to be completed by the end of 2023 as part of the annual paving program. The document indicates which streets will be milled and paved, estimated material costs, estimated equipment costs, and estimated cost of labor for an overall estimated project cost. The estimated project costs range from approximately $6,000 to $154,600. According to IC 36-1-12-3, the City is not required to bid public works projects that it can self- perform if the estimated cost is less than $250,000 including the cost of materials. However, if the cost of a project is greater than $100,000, the Board of Public Works must provide notice of the intent to self-perform said work and make a determination that it is in the City’s best interest to perform this work. Additionally, the City must already have the human resources on staff and capability to perform the work. Two (2) of the 60 projects scheduled for 2023 paving have an estimated cost of more than $100,000. 32nd Street from Mishawaka Avenue to the railroad is estimated to be $106,401.54. York Road from Ireland Road to the dead end is estimated to be $154,618.98. Materials for these projects have already been acquired under IC 5-22 (public purchasing). By way of this memorandum, I would like to set forth notice of the City’s intent to use its own workforce to perform the above-mentioned paving project, each estimated to cost more than $100,000, but not exceed $250,000. We deliver services that empower everyone to thrive!! In response to Mr. Murray’s comments last year regarding internal inspections of city paving projects, Engineering has developed a system utilizing ERSI’s Geographical Information System (GIS) database. The foreman on-site will provide notes on key information such as milling depth, surface thickness, and other notes the individual feels is pertinent to the project. Below is an image of the current system. Figure 1: Internal Inspection Logging System April 11, 2023  2023 ESTIMATED PAVING PROJECTION COSTSTREET FROMTO PASER L W SQ. YDS. LN. MI.BINDER TONS  BINDER COST SURFACE TONS  SURFACE COST  TACK GALS.  TACK COST  EQUIPMENT COST   LABOR COST   Estimated Cost 27th St Pleasant St Mishawaka Ave 4 1085 40 4822 0.68 398 24,964.04$             398 28,644.00$              482 1,277.89$       10,977.19$         12,074.90$     77,938.02$        27th St Mishawaka Ave Wall St 4 610 30 2033 0.29 168 10,526.31$             168 12,078.00$              203 538.83$           4,628.63$           5,091.49$       32,863.27$        32nd St Mishawaka Ave RR Tracks 4 1975 30 6583 0.94 543 34,081.09$             543 39,105.00$              658 1,744.58$       14,986.14$         16,484.75$     106,401.56$      33rd St Wall St Mishawaka Ave 4 630 30 2100 0.30 173 10,871.44$             173 12,474.00$              210 556.50$           4,780.39$           5,258.43$       33,940.75$        Colfax Dr Clemens St Mayflower Rd 3 1245 20 2767 0.39 228 14,322.69$             228 16,434.00$              277 733.17$           6,297.97$           6,927.77$       44,715.59$        Corby Blvd Notre Dame Ave South Bend Ave 4 440 28 1369 0.19 113 7,086.57$               113 8,131.20$                 137 362.76$           2,960.30$           3,271.91$       21,812.73$        Devonshire Dr Chevy Chase Dr Winding Wood Dr 4 540 20 1200 0.17 99 6,212.25$               99 7,128.00$                 120 318.00$           2,731.65$           3,004.82$       19,394.72$        Donald St Vernon St Twyckenham Dr 4 375 30 1250 0.18 103 6,471.09$               103 7,425.00$                 125 331.25$           2,845.47$           3,130.02$       20,202.83$        Dubail St Jackson St Magnolia St 4 850 30 2833 0.40 234 14,667.81$             234 16,830.00$              283 750.83$           6,449.73$           7,094.70$       45,793.08$        Dunham St Illinois St Sheridan St 4 370 26 1069 0.15 88 5,533.50$               88 6,349.20$                 107 283.26$           2,433.19$           2,676.51$       17,275.66$        Dunham St Falcon St Wellington St 4 650 30 2167 0.31 179 11,216.56$             179 12,870.00$              217 574.17$           4,685.54$           5,178.75$       34,525.02$        Edwards St Swygart St Walnut St  4 280 20 622 0.09 51 3,221.17$               51 3,696.00$                 62 164.89$           1,345.59$           1,487.23$       9,914.88$           Eunice Dr Colfax Ave McKinley Ave 4 760 26 2196 0.31 181 11,366.12$             181 13,041.60$              220 581.82$           4,748.01$           5,247.80$       34,985.35$        Ewing Ave Meade St Olive St 4 590 40 2622 0.37 216 13,574.92$             216 15,576.00$              262 694.89$           5,969.16$           6,566.08$       42,381.04$        Fairview Ave Michigan St Main St 4 390 24 1040 0.15 86 5,383.95$               86 6,177.60$                 104 275.60$           2,367.43$           2,604.17$       16,808.75$        Fairview Ave Meade St Kaley St 4 640 20 1422 0.20 117 7,362.67$               117 8,448.00$                 142 376.89$           3,237.51$           3,561.26$       22,986.33$        Fisher St Kaley St Dunham St 4 930 24 2480 0.35 205 12,838.65$             205 14,731.20$              248 657.20$           5,363.14$           5,927.68$       39,517.87$        Harris St Western Ave Huron St 4 650 30 2167 0.31 179 11,216.56$             179 12,870.00$              217 574.17$           4,932.15$           5,425.36$       35,018.24$        Hartman Dr Dead End  Rosemary Ln 4 585 22 1430 0.20 118 7,402.93$               118 8,494.20$                 143 378.95$           3,255.22$           3,580.74$       23,112.04$        Hawkins Ct Danbury Dr Cul‐De‐Sac 4 470 26 1358 0.19 112 7,029.05$               112 8,065.20$                 136 359.81$           2,936.27$           3,245.35$       21,635.68$        High St Altgeld St Victoria St 4 315 25 875 0.12 72 4,529.77$               72 5,197.50$                 88 231.88$           1,991.83$           2,191.01$       14,141.98$        Hillsdale Rd Caroline St Hilltop Dr 4 885 28 2753 0.39 227 14,253.66$             227 16,354.80$              275 729.63$           6,267.62$           6,894.38$       44,500.10$        Huron St Dundee St Kentucky St 4 290 30 967 0.14 80 5,004.31$               80 5,742.00$                 97 256.17$           2,200.50$           2,420.55$       15,623.52$        Irvington St Prairie Ave  Kaley St 4 325 30 1083 0.15 89 5,608.28$               89 6,435.00$                 108 287.08$           2,466.07$           2,712.68$       17,509.12$        Jackson St Calvert St Dead End 4 310 26 896 0.13 74 4,636.18$               74 5,319.60$                 90 237.32$           2,038.62$           2,242.48$       14,474.20$        Jennings St Main St Dead End  4 170 20 378 0.05 31 1,955.71$               31 2,244.00$                 38 100.11$           859.96$               945.96$          6,105.74$           Kaley St Victoria St Prairie Ave 4 965 18 1930 0.27 159 9,991.37$               159 11,464.20$              193 511.45$           4,393.40$           4,832.74$       31,193.17$        Kerr St Chapin St E to DE 4 600 29 1933 0.27 160 10,008.63$             160 11,484.00$              193 512.33$           4,400.99$           4,841.09$       31,247.04$        Kettering Dr Crestwood Blvd Dead End 4 400 32 1422 0.20 117 7,362.67$               117 8,448.00$                 142 376.89$           3,237.51$           3,561.26$       22,986.33$        King St Kessler St  Dead End 3 480 24 1280 0.18 106 6,626.40$               106 7,603.20$                 128 339.20$           2,913.76$           3,205.14$       20,687.70$        Kosciuszko St Western Ave Ford St 4 1285 36 5140 0.73 424 26,609.14$             424 30,531.60$              514 1,362.10$       11,700.57$         12,870.62$     83,074.03$        Lake St Ford St Dunham St 4 630 30 2100 0.30 173 10,871.44$             173 12,474.00$              210 556.50$           4,780.39$           5,258.43$       33,940.75$        Leer St Irvington Ave Twyckenham Dr 4 440 30 1467 0.21 121 7,592.75$               121 8,712.00$                 147 388.67$           3,171.75$           3,505.62$       23,370.78$        Magyar Ct Brookfield St Alley 4 255 20 567 0.08 47 2,933.56$               47 3,366.00$                 57 150.17$           1,289.95$           1,418.94$       9,158.62$           Marietta St Dubail St Dayton St 4 315 25 875 0.12 72 4,529.77$               72 5,197.50$                 88 231.88$           1,991.83$           2,091.42$       14,042.39$        Marquette Ave  College St Huey St 4 1270 25 3528 0.50 291 18,262.86$             291 20,955.00$              353 934.86$           8,030.55$           8,432.07$       56,615.34$        Meade St Western Ave Ford St 4 1230 30 4100 0.58 338 21,225.19$             338 24,354.00$              410 1,086.50$       9,333.14$           9,799.79$       65,798.62$        Oakside St Michigan St Main St 4 400 29 1289 0.18 106 6,672.42$               106 7,656.00$                 129 341.56$           2,933.99$           3,227.39$       20,831.36$        Reo Dr Clemens St Mayflower Rd 3 1250 20 2778 0.39 229 14,380.21$             229 16,500.00$              278 736.11$           6,323.26$           6,955.59$       44,895.17$        Pagin St Hine St Linden Ave 4 520 30 1733 0.25 143 8,973.25$               143 10,296.00$              173 459.33$           3,945.72$           4,340.29$       28,014.59$        Queen St Sherman Ave Portage Ave 4 1560 30 5200 0.74 429 26,919.75$             429 30,888.00$              520 1,378.00$       11,837.15$         13,020.87$     84,043.77$        Roosevelt St Cushing St Sherman Ave 4 770 26 2224 0.32 184 11,515.67$             184 13,213.20$              222 589.48$           5,063.67$           5,570.04$       35,952.06$        Rosemary Ln Edison Rd Charles St 4 710 25 1972 0.28 163 10,209.95$             163 11,715.00$              197 522.64$           4,489.52$           4,938.47$       31,875.57$        Rush St Pennsylvania Ave Broadway St 4 350 24 933 0.13 77 4,831.75$               77 5,544.00$                 93 247.33$           2,124.62$           2,337.08$       15,084.78$        Scholum St Alley  Western Ave 4 230 20 511 0.07 42 2,645.96$               42 3,036.00$                 51 135.44$           1,163.48$           1,279.83$       8,260.71$           Smith St Huey St Olive St 4 640 20 1422 0.20 117 7,362.67$               117 8,448.00$                 142 376.89$           3,237.51$           3,561.26$       22,986.33$        Southeast Dr Irvington Ave Greenwood Dr 4 510 28 1587 0.23 131 8,213.98$               131 9,424.80$                 159 420.47$           3,611.85$           3,973.03$       25,644.12$        Springbrook Dr Hillsdale Rd Woodmont Dr 4 1275 34 4817 0.68 397 24,935.28$             397 28,611.00$              482 1,276.42$       10,964.54$         12,060.99$     77,848.23$          2023 ESTIMATED PAVING PROJECTION COSTSTREET FROMTO PASER L W SQ. YDS. LN. MI.BINDER TONS  BINDER COST SURFACE TONS  SURFACE COST  TACK GALS.  TACK COST  EQUIPMENT COST   LABOR COST   Estimated Cost Sterling St Rose St Cabot Dr 4 480 26 1387 0.20 114 7,178.60$               114 8,236.80$                 139 367.47$           3,156.57$           3,472.23$       22,411.67$        Sullivan Ct Erskine Manor Hill Cul‐De‐Sac 4 535 24 1427 0.20 118 7,385.68$               118 8,474.40$                 143 378.07$           3,247.63$           3,572.39$       23,058.16$        Sunnyside Ave McKinley Ave Rockne Dr 4 158 24 421 0.06 35 2,181.19$               35 2,502.72$                 42 111.65$           959.11$               1,055.02$       6,809.70$           Sutton Pl Hampshire Dr Cul‐De‐Sac 4 315 22 770 0.11 64 3,986.19$               64 4,573.80$                 77 204.05$           1,752.81$           1,928.09$       12,444.94$        Vernerlee Ln Kettering Dr Rose St 4 1000 28 3111 0.44 257 16,105.83$             257 18,480.00$              311 824.44$           7,082.06$           7,790.26$       50,282.59$        Vernon St Calvert St Donald St 4 580 20 1289 0.18 106 6,672.42$               106 7,656.00$                 129 341.56$           2,933.99$           3,227.39$       20,831.36$        Victoria St Meade St Kaley St 4 425 20 944 0.13 78 4,889.27$               78 5,610.00$                 94 250.28$           2,149.91$           2,364.90$       15,264.36$        Warren St Western Ave Ford St 4 1315 24 3507 0.50 289 18,153.58$             289 20,829.60$              351 929.27$           7,982.49$           8,780.74$       56,675.67$        Washington St Ironwood Dr Tuxedo Dr 4 600 40 2667 0.38 220 13,805.00$             220 15,840.00$              267 706.67$           6,070.33$           6,677.37$       43,099.37$        Werwinski St Wilber St Brookfield St 4 905 29 2916 0.41 241 15,096.34$             241 17,321.70$              292 772.77$           6,638.16$           7,301.98$       47,130.95$        Westmoor St Goodland Ave Bendix Dr 4 490 30 1633 0.23 135 8,455.56$               135 9,702.00$                 163 432.83$           3,718.08$           4,089.89$       26,398.36$        York Rd Ireland Rd Dead End 4 2460 35 9567 1.36 789 49,525.44$             789 56,826.00$              957 2,535.17$       21,777.32$         23,955.05$     154,618.98$      18.31 10637 667,447.02$           10637 765,835.62$            12893 34,166.07$     292,162.87$       320,544.07$   2,080,155.64$   *Estimated Based on 2022 Equipment and Labor CostsTotal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/3/2023 Name Scott Kreeger Department Public Works BPW Date 4/11/2023 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Public Notice of Intent to Self-perform Paving Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2023 Annual Paving Program Project Number n/a Funding Source MVH, LRS Account No. n/a Amount n/a Terms of Contract n/a Purpose/Description _Notice of Intent to self-perform work using City forces for projects greater than $100,000________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: