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Home My WebLink About04062023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 23, and March 28, 2023 2. NOTICE OF INTENT TO SELF PERFORM A. 2023 Annual Paving Program 1. Description: City to Self-Perform with its Own Qualified Workforce; Two (2) of the Sixty (60) Streets that Exceeded the $100,000 Limit Scheduled for 2023 2. Amount: a) 32nd St. (Mishawaka Ave. To Railroad): $106,401.54 b) York Rd. (Ireland Rd. to Dead End): $154,618.98 3. Funding: MVH-R, LRS 3. OPENING OF BIDS A. 2023 Guardrail Installation and Replacement – Project No. 122-043 1. Funding: PR-00022501 B. 2023 Traffic Calming – Project No. 122-014C 1. Funding: PR-00023274 C. 2023 VPA Athletic Court Renovations, Phase III – Project No. 123-040 1. Funding: PR-00023268 D. 2023 Contractor Paving, Round I – Project No. 123-021 1. Funding: PR-00023335 4. OPENING OF QUOTATIONS A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Funding: PR-00024012 B. Gemini-Colfax Apartments - Chimneys & Sidewalks – Project No. 119-103CS 1. Funding: PR-00024017 5. AWARD BIDS AND APPROVE CONTRACTS A. 2023 Street and Sewer Material Bid – Project No. 123-019 1. Company: Smith Ready Mix a) Division A 2. Company: Klink Trucking Inc. a) Division B, Items B-1. B-3, B-4, and B-6 3. Company: Rieth-Riley Construction Co., Inc. a) Division B, Item B-5 5. Company: Ferguson Waterworks a) Division C CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. Company: American Highway Products a) Division D 7. Division E: No bids Received. Will Proceed to Open Market. 8. Division F, Items F-1 through F-7: Bid Rejected as Non-Responsive – Ferguson Waterworks. Will Proceed to Open Market. 9. Company: K-Tech Specialty Coatings a) Division F, Item F-8 10. Company: Bit-Mat Products of Indiana a) Division G 11. Funding: PR-00022956 B. 2023 Asphalt Materials Bid – Project No. 123-020 1. Company: Milestone Contractors North, Inc. 2. Amount: Unit Prices; A-1 $72, A-2 $72, A-3 $62.75, A-4 $52, A-5 $130, A-6 $130 3. Funding: PR-00022957 6. CHANGE ORDERS A. Martin Luther King Jr. Center Demolition – Project No. 121-066 1. Company: Ritschard Brothers, Inc. 2. Change Order No.: 1 3. Increase Amount: $26,882 4. Percent of Increase: 9.20% 5. Revised Contract Amount: $318,992 6. Funding: PO-0020807 B. North Water Treatment Plant Improvements – Project No. 119-011 1. Company: Bowen Engineering Corporation 2. Change Order No.: 2 3. Decrease Amount: ($45,673) 4. Percent of Decrease: (1.27%) 5. Total Percent Change: (1.23%) 6. Revised Contract Amount: $3,551,640 7. Funding: PO-0016353 C. Morris Performing Arts Center Guaranteed Energy Savings Contract – Project No. 121-030 1. Company: Ameresco, Inc. 2. Change Order No.: 1 3. Increase Amount: $25,410 4. Percent of Increase: 0.47% 5. Revised Contract Amount: $5,386,410 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 6. Funding: PO-0014130 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2022 Contractor Paving, Round II – Project No. 122-032 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($106,579.17) 4. Percent of Decrease: (4.94%) 5. Total Percent of Change: (1.88%) 6. Final Contract Amount: $2,051,402.83 7. Funding: PO-0018048 8. PROJECT COMPLETION AFFIDAVITS A. Drewry’s Brewery Fence Replacement – Project No. 119-031B 1. Company: Ritschard Bros., Inc. 2. Final Contract Amount: $118,260 3. Funding: PR-00020167 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. The Hill TIF Project – Site Work – Project No. 123-030 1. Funding: PR-00024021 B. Small Drainage Improvements - Beale Street & Chapin Street – Project No. 121- 006B 1. Title Sheet 2. Funding: PR-00024002 & PR-00024004 C. 2023-2024 Water Treatment Wastewater Chemicals 1. Funding: PR- D. Johnson & Fellows Intersection Drainage Improvements – Project No. 122-016A 1. Title Sheet 2. Funding: PR-00024005 10. RESOLUTIONS A. Resolution No. 17-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Appointing Board President to Conduct Certain Administrative Acts Relating to Ownership of Property 1. Description: Gives Board of Public Works President Authority to Sign Plats Lot Line Cleanup for 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Deed of Dedication – 806 Sample South Bend LLC 1. Description: Dedicate Right-of-Way New Tree Lawn and Sidewalk at 806 Sample St. Project No. DP22-039 B. Real Property Transfer Agreement – Near Northwest Neighborhood Inc. 1. Description: Transfer City Property at 701 N. Harrison St. for Development of Affordable Housing C. Amendment No. 1 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: Design Services to Rescope Small Park at 35th. St. Retention Basin Project No. 121-022 2. Amount: $33,850: New Adjusted Total: $52,770 3. Funding: PR-00023956 D. Amendment No. 1 to Professional Services Agreement – RATIO Architects, LLC 1. Description: Design Services for Major Additions at Morris Performing Arts Center 2. Amount: $470,950; New Adjusted Total: $1,140,950 3. Funding: PO-0013835 E. Ratify Emergency Repair Contract – HRP Construction, Inc. 1. Description: Ratify Time and Materials Contract for Emergency Repair Services for Collapsed Manhole in January 2023 at W. Marion St. between Leland Ave. and W. Madison St. 2. Amount: $48,613 (Final Cost) 3. Funding: PO-0021291 F. Ratify Emergency Repair Contract – Selge Construction Co., Inc. 1. Description: Ratify Time and Materials Contract for Emergency Repair Services for Collapsed Sanitary Sewer in January 2023 at Evergreen Ln. and Meadow Ln. 2. Amount: $48,343.98 (Final Cost) 3. Funding: PO-0021931 G. Amendment No. 1 to Professional Services Agreement – Donohue & Associates, Inc. 1. Description: New Fellows Booster Pumping Station Improvements Project No. 121-070 2. Amount: NTE $48,400: New Adjusted Total $318,900 (Hourly) 3. Funding: PO-0012147 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 12. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Jill Sanders-Harris a) Location: 1027 De Maude Ave. b) Description: Fence in Public Right-of-Way c) Unfavorable Recommendations/See Memo 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 413 Altgeld St. b) 913 Roosevelt St. c) All Criteria Met B. Removal - Handicapped Accessible Parking Space Signs 1. Locations: a) 826 N. St. N. Louis Blvd. b) 1442 E. Donald St. c) 1813 Chapin St. d) 2205 Roger St. e) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18021 Abington Ct. – Water/Sewer 15. RATIFY BONDS A. Contractor Bonds 1. Crown Concrete Contractors, Released effective March 10, 2023 B. Excavation Bonds 1. Michels Pipeline, Inc., Approved effective March 6, 2023 C. Occupancy Bonds 1. 7NT Enterprises LLC, Released effective April 27, 2023 2. 7NT Enterprises LLC, Released effective May 12, 2023 3. Michels Pipeline, Inc., Approved effective March 6, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 6, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 4. Traffic Control Specialists, LLC, Approved effective March 8, 2023 16. REVIEW MEMORANDUM A. Discussion on Center Construction Manager as Constructor Services 1. Description: Review Memo for Design, Bid, Build Procedures 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-53853 a) Date: 03/28/2023 b) Amount: $1,868,995.86 2. Claim Nos.: GBLN-53682, GBLN-53919 a) Date: 04/03/2023 b) Amount: $445,802.53 3. Claim Nos.: GBLN-53956, GBLN-54154 a) Date: 04/03/2023 b) Amount: $3,734,749.30 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.