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HomeMy WebLinkAboutSBStat 2023 - Police Q1 Slides (Website)SBStat |Police 2 0 2 3 Q u a r t e r 1 | M a r c h 2 3 , 2 0 2 3 C i t y o f S o u t h B e n d Citywide Performance Management Empowerdepartments Designservices Focus ondata 1 4 2 3 Improve residents’ lives Participants Purpose in the Stat meeting Project Leads, analysts, and other key staff •Lead discussion on assigned projects •Contribute with ideas, knowledge on data sources, and suggestions for improving performance Mayor & Department Heads •Share ideas, ask questions, and contribute to discussion on strategy and performance targets, •Assign next steps to relevant members of their department/teams Stat meeting structure & cadence •The Mayor’s Office sets the agenda for the meeting •The Business Analytics team schedules the meeting each quarter and invites attendees •The Business Analytics team documents all action items discussed during the meeting and assigns each item to the appropriate City team The purpose of SB Stat is to bring the most powerful people in the City –the Mayor, Department Heads, and key staff –into a room to use data and take action on some of the City’s most pressing challenges SBStat 2023 Police Portfolio Summary Project Project Objectives Status Quarterly Public Safety Updates Quarterly public briefing on top priority public safety metrics and topics City-Wide Camera Expansion Expanding the network of cameras across the city (both city and non-city owned) Community Policing Strategic Plan Community Engagement, Data Collection & Analysis for an updated Community Policing Plan Legend Project on schedule Project delayed Project cancelled SBStat 2023 Today’s Agenda I. Data summary + action plan on quarterly KPIs II. Deep-dive on select projects and challenges -Security Grants for Small Businesses-Follow-Up: Community Policing Plan Engagement III. Celebrating our values SBStat 2023 Data summary + action plan on quarterly KPIs Summarizing data points and statistics from the past quarter related to core operations SBStat 2023 KPI Q4 2021 Q4 2022 Percent Change Aggravated Assault 355 316 -11% Burglary (all)188 181 -4% Larceny 637 574 -10% Robbery 97 94 -3% Motor Vehicle Theft 174 145 -17% Rape 23 14 -39% Total 1,474 1,324 -10% 2022 Q4 KPIs October 1, 2022-December 31, 2022 SBStat 2023 KPI Q1 2022 YTD Q1 2023 YTD Percent Change Aggravated Assault 136 146 7% Burglary (all)93 97 4% Larceny 242 367 52% Robbery 30 67 123% Motor Vehicle Theft 75 99 32% Rape 12 11 -8% Total 588 787 34% 2023 Q1 KPIs (YTD) January 1, 2023-February 28, 2023 SBStat 2023 Quick Update: Transparency Hub SBStat 2023 Deep-dive analysis & discussion Diving deep into a few key initiatives being undertaken to improve city performance •Security Grants for Small Businesses •Follow-Up: Community Policing Plan Engagement SBStat 2023 Security Grants for Small Businesses SBStat 2023 Background Original Plan:Targeted gas station integration (8-10 gas stations) in strategic areas with full tech support, etc. •Issue: Lack of buy-in/communication, engagement stalls during configuration New Plan:Broader grant program for flexible spending on security upgrades for businesses •Examples: Chicago and Indy SBStat 2023 Key Discussion Points 1.Reaction to the overall approach, grant structure, dollar amounts? 2.For business selection, what is most important? •Geography (prioritized zones) •Business Type •Other things? 3.Desired timeline for launch? Defining the problem Problem Statement The City wants to partner with local businesses to expand access to security technology. The initial pilot outreach focused on gas stations. Despite initial interest, gas stations typically fell off before reaching the implementation phase. How might we… Incentivize businesses to: 1.Update security systems/conditions 2.Integrate into RTCC for improved public safety response and investigations Outcome Metric(s) •Number of local businesses integrated into RTCC •Number of cameras in priority zones •Business & Patron confidence •Incidents solved/resolved using business partnered integrated cameras SBStat 2023 Comparing best practices Model Program Setup Value (Up to)Preference/Priority Indianapolis, IN Grant $2,500 (can receive two awards annually) •In Qualified Census Tract OR Zip code w/ COVID Impact score >0 •City identified “high impact” businesses and properties** Chicago, IL Rebate $1,020* •15 communities identified as experiencing higher levels of violence South Bend, IN (Proposed)Grant TBD •City identified “priority zones” •Further discussion in later slides *Chicago breaks reimbursement values out by device (ex: Up to $450 for outdoor security cameras. $1,020 is max. rate if a business if eligible for all possible reimbursements. **Indianapolis doesn’t provide guidelines for identifying “high impact” businesses + properties SBStat 2023 Comparing best practices Model Eligibility Requirements Indianapolis, IN •Local business OR Commercial property owner •In Marion County, IN AND An IMPD service district •Funds must be used for purchase, installation, and/or set up of b.link capable cameras •Must work with a b.link-certified integrator/installer Chicago, IL •Owner/Tenant of a residential property, business, religious institution, or nonprofit w/in Chicago OR Own/Lease a vehicle registered to a primary address w/in Chicago •Proof of purchase 6/6/2022 onward •Must install device(s) and provide a photo showing the installed device(s) South Bend, IN (Proposed) •Local business (Non-Franchise) •Within South Bend city limits •Must purchase Fusus Core and Fusus Subscription through the Fusus storefront and provide proof of purchase (with grant money) SBStat 2023 Grant Program Snapshot Eligible Expenses •Fusus Core (required) •Fusus Subscription (required) •Lighting •Cameras •Cloud Storage •Video Management Systems •Internet upgrades •Technical Assistance •Professional services related to installation and set-up Who Qualifies as a Grantee? (Eligibility) •Local Businesses (Non-franchise; Commercial property owners?) •Within South Bend city limits •Square footage (to determine grant category) Who Gets Priority as a Grantee? (Preference) •Located in prioritized zones (?) What’s Expected of Grantees? (Requirements) •Register all cameras •Purchase fususCore and subscription •Allow camera integration into the RTCC •Receipts for eligible expenses SBStat 2023 Potential Grant Value(s)/Impact •Proposing two grant values that businesses can apply to •Assuming $100,000 in grant funds (that are used fully) and depending on volume of applications for each grant value, 20-33 businesses can be served Original modelling for grant values had Small Grant at $1,500 and Large Grant at $3,000. Small Large Value $3,000 $5,000 Good for •Smaller businesses •Lower security needs •Security systems up to 4 cameras •Larger businesses •Higher security needs •Security systems up to 25 cameras Businesses served (if all apply at this funding level) 33 20 SBStat 2023 Grant Spending Summary Making the following assumptions •Grant values are set at proposed $3,000 & $5,000 •Grantees are required to purchase Fusus Cores and Subscriptions •Grantees don’t require cores beyond the Core Lite, Core Lite Extended, or Core Pro models Tables detailing how these values were modelled out are located in the Appendix. Grantees would have $2,500 –$4,400 remaining grant funds to put towards other eligible expenses after purchasing Fusus requirements. SBStat 2023 Small Business Survey We're collecting feedback from businesses now regarding: •General Interest •Eligible expenses •How much technical assistance they would require for selecting, installing solutions •Willingness to integrate into RTCC Eligible Expenses •Fusus Core (required) •Fusus Subscription (required) •Lighting •Cameras •Cloud Storage •Video Management Systems •Internet upgrades •Technical Assistance •Professional services related to installation and set-up SBStat 2023 Proposed Project Timeline Task Start-End Mar Apr May Jun Frame out grant program Mar 01—Mar 30 Ongoing South Bend Business Security Needs Survey Mar 20—Apr 3 Ongoing Create grant materials (application, agreement, etc.)Mar 20—Apr 10 Not Started Solicit grant applications Apr 17—May 8 Not Started Review grant applications May 9—May 30 Not Started Begin fund distribution June Not Started Potential delay: If businesses need significant technical support (based on Business Needs Survey responses) •City may need to contract out technical support SBStat 2023 Key Discussion Points 1.Reaction to the overall approach, grant structure, dollar amounts? 2.For business selection, what is most important? •Geography (prioritized zones) •Business Type •Other things? 3.Desired timeline for launch? SBStat 2023 Taking Action The problem The City wants to partner with local businesses to expand access to security technology. The initial pilot outreach focused on gas stations. Despite initial interest, gas stations typically fell off before reaching the implementation phase. Outcome metrics •Number of local businesses integrated into RTCC •Number of cameras in priority zones •Business & Patron confidence •Incidents solved/resolved using business partnered integrated cameras Next Step Items Taking into consideration today’s discussion: •Create grant program materials: •Promotional materials •Application form •Application scorecard •Business agreement (legal) •Program communication plan SBStat 2023 Follow-Up: Community Policing Plan Engagement SBStat 2023 Framing the Follow-Up •These two processes are working in tandem/complimentary •Discussion today will focus on community engagement Personnel Plan Who PD Mayor’s Office; I&T + PD support What Community Resource Officers Updated strategic plan Why Want to have consistent touch points for the community + neighborhood organizations Want to build on existing strategic plan with community input How Maintain staffing in the 240s to place these positions Variety of internal/external engagement SBStat 2023 Key Discussion Points 1.Reaction to: a.How we plan to engage the community? b.Focus of the engagement? Does the proposal align with what we hope to gain from the engagement? c.Doing an internal officer survey? 2.Thoughts on the proposed Timeline? SBStat 2023 What do we hope to gain from community engagement? A better, more specific understanding of: •What community policing means to South Bend residents & organizations •Awareness of existing PD efforts •What PD touchpoints, community engagement activities, etc. are most impactful •What activities should there be More/Same/Less of Proposed Data Collection Plan General Methodology Model approach like Build the Budget and use a variety of avenues to engage the community. External Engagement •Online survey •For residents •For organizations •311 Voicemails •Community Action Group (CAG) meetings Internal Engagement •Officer survey What methods are we planning to use to engage the community? SBStat 2023 Data Collection Topics •Surveys in other cities often focus on more general questions: •Satisfaction with police service •Feelings of safety •Citizen perceptions of crime & prevention efforts •South Bend collects much of this general data through the Community Survey •Want data collected to be more focused and actionable See Appendix for Community Survey Results to some Public Safety related questions Existing Community Survey Data: Satisfaction with: •Quality of police protection •Police officer professionalism •Police response time •Police visibility •Commercial/retail areas •Neighborhoods •Feeling of safety in neighborhoods •Traffic law enforcement •Efforts to prevent crime •Relationship between officers and community SBStat 2023 What types of questions could we ask to get that info? Example Survey Questions: •What do you think community policing (that is, working with the community to address and reduce crime and other issues) should aim to achieve? (Open-ended) •Are you aware of SBPD efforts to work with community members to solve local problems? (Y/N) •Are you aware of SBPD efforts to engage the community? (Y/N) •What initiatives and strategies are most impactful (Ranked) •What initiatives and strategies would you like to see More/Same/Less of? (Selection) SBStat 2023 Proposed Project Timeline Tasks Start-End Mar Apr May Jun Jul Frame out data collection plan Mar 23-Apr 30 Ongoing Solicit survey feedback May 01-Jul 01 Not Started Solicit Voicemail feedback May 01-Jul 01 Not Started Hold CAG meeting(s)Meeting(s) in May or June Not Started Categorize & Analyze data Starting July Not Started SBStat 2023 Key Discussion Points 1.Reaction to: a.How we plan to engage the community? b.Focus of the engagement? Does the proposal align with what we hope to gain from the engagement? c.Doing an internal officer survey? 2.Thoughts on the proposed Timeline? SBStat 2023 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2023 Celebrating our Values City Protect Camera Registry (Old) Sync South Bend Camera Registry (New) Businesses registered 20 11 Residents registered 96 110 Total registered cameras 492 •Success of the Sync South Bend Camera Registry •Went live on 3/13/23 SBStat |Police 2 0 2 3 Q u a r t e r 1 | M a r c h 2 3 , 2 0 2 3 C i t y o f S o u t h B e n d SBStat 2023 Appendix section SBStat 2023 Fusus Core Pricing & Specifications Pricing Specifications Core Subscription Cameras Supported Storage Core Lite Bundle $350 $150/year Up to 4 512GB Core Lite Extended $450 $150/year Up to 4 1TB Core Pro Bundle $1,500 $900/year Up to 25 4TB •This slide provides an overview of the different Fusus Cores that businesses must purchase as part of the grant program. •There are 5 Fusus core package options; Assumption is that the 3 smaller core packages will be all that potential grantees will require. •South Bend Sync Fusus Storefront SBStat 2023 Small Grant Spending Summary Spending Summary Notes Grant Value $3,000 Fusus Core Lite Bundle OR -$350 •Core Lite(s) support up to 4 cameras Fusus Core Lite Extended -$450 •Difference in packages is in amount of storage space Fusus Core Lite Subscription -$150 Fusus Core Lite packages have a $150/year subscription fee. Balance $2,500-$2,600 Amount remaining that businesses could put towards other eligible expenses after purchasing Fusus requirements. See Appendix for a table with the pricing and specification breakdowns for the Fusus Core Bundles. SBStat 2023 Large Grant Spending Summary Spending Summary Notes Grant Value $5,000 Fusus Core Lite Extended OR -$450 •Core Lite(s) support up to 4 cameras Fusus Core Pro -$1500 •Core Pro(s) support up to 25 cameras Fusus Core Lite Subscription OR -$150 Fusus Core Lite packages have a $150/year subscription fee. Fusus Core Pro Subscription -$900 Fusus Core Pro packages have a $900/year subscription fee. Balance $2,600-$4,400 Amount remaining businesses could put towards other eligible expenses after purchasing Fusus requirements. See Appendix for a table with the pricing and specification breakdowns for the Fusus Core Bundles. SBStat 2023 Data Collection Plan Drawing inspiration from the Build the Budget model •BtB is a community engagement program where residents can share their thoughts on priorities for next year’s City budget •Runs August-October (when budget ordinance is passed by Council)Engagement MethodHow data was collected about resident priorities Responses Public Events •Allocate $100 across budget priority areas (Interactive Envelope Wall)292 311 Voicemail •What ideas do you have for the 2023 budget? •Responses coded into different priority categories 285 Online Survey •Allocate $100 across budget priority areas •List of investment areas to be marked Increase, Maintain, Decrease 136 CAG Meeting •Focus groups to discuss budget priorities 6 SBStat 2023 How satisfied are you with the relationship between police officers and the community? SBStat 2023 How satisfied are you with the overall feeling of safety in your neighborhood? SBStat 2023 How satisfied are you with the visibility of police in neighborhoods? SBStat 2023 How satisfied are you with the efforts by local government in your area to prevent crime?