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HomeMy WebLinkAboutAward Quote - Charles Black Center Signage and Wayfinding - Olee Creative dba Valley Screen1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 28, 2023 Ms. Melody Reese Olee Creative dba Valley Screen 58740 Executive Dr. Mishawaka, IN 46544 melod r&oleecreative.com RE: Quotation Award — Charles Black Center Signage and Wayfinding Dear Ms. Reese: At its March 28, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $36,001.25. Please forward the following documents in one submittal by April 11, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER SpUTH ,& CITY OF SOUTH BEND, INDIANA t CONTRACTOR'S QUOTE FOR PUBLIC WORK' K x t8G5 PROJECT NAME: CBC Signage and Wayfinding PROJECT NO. PROJ00000178 QUOTES DUE March 14"-, 2023 9:00am EST to psherman(a)_southbendin.gov (Must be completed for all quotes. Please type or print) Rate: 3 1 O I ZO Z ?� Firm: DL E.£ C,9—00 T %Qe Address: 6 ai O EX EC-QTN,,ye -tz . City/State/Zip: M� k o X4(oS y� cQ Telephone Number: (Fj7� f) Z 5ln • 0O 1 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: G %J G b t (D(N P1 (DC: O 2541 Az--N L kk 0, C� the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated _311 O 1 20 z3 for the sum of (enter the Total Quote as shown on the Proposal) t1hRT� S�7C ��� eMObhE cA' � $ J(D OOI ' �5 (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member po"'. J- (Signature) 54 C V15-C- (Printed Name of Person Signing) ACCEPTANCE day of Joseph R. Molnar, Vice President Jordan V. Gathers, Member 6a //�i. 20 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: March 28. 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of March, 2023, by and between Olee Creative dba Valley Screen, 58740 Executive Dr., Mishawaka, IN 46544 (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CHARLES BLACK CENTER SIGNAGE AND WAYFINDING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $36,001.25 F1 TNDING- PR-00023021 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of March, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA OLEE CREATIVE DBA VALLEY BOARD OF PUBLIC WORKS P1 SCREEN Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President ArA' Jordan V. Gathers, Member �4 Attest: Theresa M. Heffner, Clerk Date: March 28, 2023 Printed Name Signature INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman: Project Manager SUBJECT: Charles Black Center Signage Updates DATE: 03/28/2023 On March 1411, 2023, Venues Parks & Arts opened quotes for the above project. The project includes updated signage and wayfinding at the Charles Black Community Center. Seven firms were petitioned for quotes, and we received the following responsive and responsible quotes. The quoters ranked as follows: Bidder Total 1. Geograph Industries $ 54,651.00 2. U.S. Signcrafters $ 36,650.00 2. Olee Creative $ 36,001.25 Venues Parks & Arts recommends award of a contract to include the base bid and alternates 1 and 2 for $36,001.25.00 to the lowest responsive / responsible quoter, Olee Creative. The Department of Venues Parks & Arts has appropriated sufficient funds from PR-00023021. Please call with any questions. When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATI OF ► n OI Prr. P } } SS: S'f. �6eN COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 9/29/2021 Page - 8 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to am MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel Version 9/29/2021 Page - 9 Public Works Quote products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this \ k2&s� day of 20 Z .) ULES C91g1T1\5E Contractor/Bidder (Firm) ` Signature of Contractor/Bidder or Its Agent t�c� ��..o� R�� , �cusc-cY �c•n�o Printed Name and Title Subscribed and sworn to before me this day of QL � , 20� My Commission Expires Notary Public County of Residence Eyems.6 ------------ MELISSA Z BAKER Notary Public - Seal Elkhart County -State of Indiana Commission Number MP0725809 My Commission Expires Mar 15, 2028 Version 9/29/2021 Page - 10 Public Works Quote QUOTE/PROPOSAL �° J CITY OF SOUTH BEND ` raze PROJECT NAME CBC Sigrage and Wayfinding PROJECT NO, PROJ00000178 QUOTES DUE March 14th, 2023 @ 9:00am EST to psherman@south bendin.gov Aase Ouote Item No. Description Quantity Unit Unit Price Total Amount 1 Interior ADA compliant room identification 8 EA $ $ t8 signs 2 Entry wall exterior signage 1 LS $ 5, e)7 .�f3 3 Front wall exterior signage 1 LS $ ®r (015 . 4 Interior wayfinding sign 1 LS $ 111115111 •�� Total Amount of Base Quote $ (8 5ci I • di Alternates Item No. Description Quantity Unit Total Amount 1 Bike Shop exterior vinyl signage 1 LS $ 3rg52.. qO All interior vinyl wall wraps and 31 2 l1 LS $ t{ tj7 lettering Total Amount of Alternates Total Amount of Base Quote plus Alternates $ 001, Z5 Firm: Address: CJCJ 1tA City/State/Zip: %0 Telephone Number: (51b 25(0'0C(0 )c vo AA(05LA16A Fax Number: 255 79 (0(0 (Printed Name of Person Signing) Version 9/29/2021 Page -11 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/21/2023 Name Patrick Sherman Department Public Works BPW Date 03/28/2023 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ® Mickey Lovy Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ® Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Reauired Information Company or Vendor Name Olee Creative d.b.a Valley Screen ❑ Yes[:] If Yes, Approved by Purchasing New Vendor ® No Yes MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name CBC Signage and Wayfinding Project Number PROJ00000178 Funding Source PR-00023021 Account No. 471-286-444000 & 471-282-444000 Amount $ 36,001.25 Terms of Contract Lump Sum Purpose/Description New signage and wayfinding at the Charles Black Center For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: