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Home My WebLink About09-14-00 Personnel & Finance lommttt** ort: I:lawn-net an finautt ommittre The September 14, 2000 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member James Aranowski at 3:00 pm in the Council Informal Meeting room. Persons in attendance included Council Members Aranowski, Kelly, Pfeifer,Ujdak and Coleman; City Clerk Loretta Duda, Dennis Andries, Bonnie Oswald, Susan R. Visser, City Controller M. Catherine Roemer, Director of Finance Tom Skarbek, and Kathleen Cekanski- Farrand, Council Attorney. Council Member Aranowski everyone to the last Committee meeting on the proposed 2001 civil city budget. CJT_Y CLERK (GENERAL FUND # 101-0201), 2000 Projected Budget Expenditures:$257,429 2001 Projected Budget Expenditures: $ 271,474 Expenditure Increase: $ 13.768=5.3% City Clerk Loretta Duda made the presentation. She noted that the proposed increases reflected the recommended City Administration recommendations in the City's Self-Insurance Health Plan and a reduction in the PERF plan. She highlighted the Performance Based Budget data detailing the various activities in the City Clerk's Office including the Ordinance Violation Bureau. M• ' '. P RF• 'MING A. S C ER GE ' •L FUND # 101-0404 2000 Projected Budget Expenditures: $532,188 2001 Projected Budget Expenditures: $696,197 Expenditure Increase: $280,744=67.6% 2000 Projected Revenue: $ 283,848 2001 Projected Revenue: $407,448 Mr. Dennis Andries, Executive Director of the Morris Performing Arts Center made the presentation. He noted that he has been in this position for approximately three (3) months. He has proposed a budget which is based on"zero-based budgeting". He noted that it reflects four(4) new full time positions and a reduction in temporary help. The budget also reflects a substantial increase due to the increased value of property resulting from the major building renovation. The General Fund budget was reviewed as well as the Program Budgets consisting of "patron, presentation and performance services" as sell as "entertainment services". Mr. Andries detailed the many changes he has implemented to enhance patron satisfaction resulting from the changes he has implemented with promoters and theater presentations including increased activity on the Morris web site: www.morriscenter.org. He is targeting 180,00 tickets to be sold for 110 to 120 shows. Mr. Andries provided copies of handouts promoting performances in September through December; of the organizational flowchart, general responsibility list, and 2001 Booking Goals (copies attached). In response to a question from Council Member Aranowski, he noted that there are various educational outreach grants available whereby the parents would be charged but the children would r Personnel and Finance Committee September 14, 2000 Page 2 be admitted free of charge. In response to a question from Council President Pfeifer, it was noted that he works closely with the theater/arts program at Penn High School and would be open to working with IUSB in this area. ART ASSOCIATION (GENERAL FUND # 101-0408) 2000 Projected Budget Expenditures:$135,000 2001 Projected Budget Expenditures: $125,00 Susan R. Visser,Executive Director of the South Bend Regional Museum of Art,presented handouts on the"Fall 2000 Members' News & Class Listings"and"The Sculpture at the Airport". it She noted that the Members News brochure is published three (3) times per year and that the airport brochure is published every two(2) years. She highlighted upcoming events. 1 Council Member Kelly noted that there are so many great things happening in this area that 1 he believes our arts programs stack up against any offered in the country. Council President Pfeifer noted how successful the "Meet Me on the Island" events have been with this program being in its 11th season. 1 STUDEBAKER MUSEUM (GENERAL FUND # 101-0409) 2000 Projected Budget Expenditures:$ 190,268 2001 Projected Budget Expenditures: $197,733 Andrew Ujdak, President of the Board made the presentation. He introduced Bonnie Oswald, Business Manager. Mr. Ujdak noted that the 1999 audit showed attendance of 88,000, $ 186,000 in sales and 25,000 in holiday gift shop catalogues. He provided a copy of the Studebaker National Museum, Inc. Financial statements for 1998 and 1999 (copies attached). It was noted that the Museum entered into a management agreement with the City of South Bend which expires on December 31, 1999 which provides for monthly payments of$ 12,917 ($ 155,000 per year) for the Museum to maintain the City's collection of Studebaker vehicles, achieves and other items. The Museum also entered into agreements with the Industrial Revolving Loan Fund of South Bend, Indiana (IRLF) and the Studebaker Autoparts Sales Corporation (SASCO) to preserve and promote the community's Studebaker heritage. The Museum has two(2)locations,one owned by the Museum and the former Studebaker dealership (Freeman-Spicer) building leased for $ 1.00 per year from the City under an operating lease which expired in December 1999 with the new arrangement being terminated by either party upon sixty(60) days written notice. Mr. Ujdak noted that in 1996 the Museum entered into a joint committee with the City and the Studebaker Drivers Club which centers around the common desire to build a world class museum for the Studebaker collection. The goal is to have a "world class museum" for the collection by February 16, 2002, the anniversary of the founding of the South Bend Studebaker operation by the Studebaker brothers. Mr. Ujdak noted that there are$3 million in grant requests with November deadlines soon approaching. Grants from the State of Indiana have also been successfully obtained for the third I floor of the facility. In June, Mr. Ujdak was in Madison, Wisconsin at the National Drivers Personnel and Finance Committee September 14, 2000 Page 3 Association. A 4-page pullout will be in the September 20, 2000 "Turning Wheels" publication which will be sent to its 13,000 members. Over$30,000 in gift sales in Wisconsin took place. A vintage car will be raffled as another fund raiser. On-going planning of the new site for the Studebaker collection is continuing with a meeting scheduled with a meeting with the architects taking place two(2) weeks ago. Dinosaurs Alive may be coming back this Fall, with that exhibit not being here for the past four (4) years. The exhibit averages 80,000 attendees. It was noted that the Tom Kellog exhibit on Avanti is currently here. Mr. Ujdak noted that they will be more aggressive in marketing in the future. Council President Pfeifer suggested looking into bring back the BUG exhibit. COMMON COUNCIL (GENERAL FUND # 101-0301) 2000 Projected Budget Expenditures:$373,587 2001 Projected Budget Expenditures: $292..148 Expenditure Decrease:$121,580= -29.4% Council President Pfeifer provided copies of the first written "Council President Report" (copy attached) to the Committee which highlighted: "Goals and Objectives; Increased Opportunities for Citizen Involvement; Encouragement of More Pro-Active Outreach Activities; Regular Meetings with the Mayor; Proposed 2001 Council Budget; and Proposed Projects Which Should Be Addressed By the End of This Year". Council President Pfeifer recommended and requested all Chairpersons of the various Council Standing Committees to provide a written report on his or her Committee in December. Council President Pfeifter stressed her overall goal of providing opportunities for greater involvement with the community and more partnership activities. In reviewing the proposed 2001 budget, she noted that in light of the many on-going activities requiring copies that the copying line item has been increased in light of the City Clerk noted that the City Controller has agreed to She also n increased usage. tY currently absorbing this g provide an additional $ 10,000 for "additional legal services" in light of the current proposed amount being inadequate to address that service properly and the fact that next year the Police Department negotiations will take place. Council Member Aranowski noted that an additional appropriation will be necessary in order to cover this year's special projects services which he has add ressed with the City Controller. I'r Council President Pfeifer then reviewed the eleven (11) topics which she would like addressed by the end of this year with needed follow-up in 2001. These projects include: y Superintendent Joan M. Raymond. Community School Su 1. Informal Meeting with SB � 2. Informal Meeting with the State Senators and Representatives. • 3. Loitering Conference. Personnel and Finance Committee September 14, 2000 Page 4 4. Council Web Site Upgrades. 5. Upgrading the Council's Computer. 6. Updating the South Bend Municipal Code. 7. Improved Communication. 8. Traffic Calming Ordinance. 9. Council Stationery upgrades. 10. Office Improvements and Upgrades 11. Space Needs Study of Public Safety Operations. Council Member Aranowski suggested that the meeting with the State Representatives and State Senators be held following the November election. City Controller Cathy Roemer noted that the Council's computer may be scheduled for replacement currently. The Council President asked for an update on that item as soon as possible. Council President Pfeifer noted that she and Council Member Aranowski were at a traffic calming meeting today and that a proposed ordinance will soon be introduced. Council Member Kelly inquired if anyone had read today's editorial in the ibouth Ven4 trvibunt addressing a unified police service. He noted that he would be willing to look into this topic. Council President Pfeifer noted that in 1976 you had to contact four (4) separate police departments for information and today the same procedures are in place, noting that discussion is long overdue on this topic. Council Member Ujdak suggested that fire services also be studied. Council President Pfeifer requested capital requests be submitted to her by December so that they can be proposed for the capital budget to be heard in February 2001. Council Member Aranowski noted that the Council Attorney has provided a "Council Attorney Annual Report" which has expanded areas of information (copy attached). Council Member Aranowski thanked everyone for their budget presentations. There being no further business to come before the Committee, Council Member Aranowski adjourned the meeting at 4:10 p.m. Respectfully submitted, Council Member James Aranowski, Chairperson Personnel and Finance Committee KCF:kmf • Attachments