HomeMy WebLinkAbout02/05/13 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING FEBRUARY 5 2013 21
A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday,
February 5, 2013, by Board President Gary A. Gilot, with Board Members Donald Inks, and
Kathryn Roos present. Board Members Mark Neal and Michael Mecham were absent.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of Resolution No. 07-2013.
APPROVE EMERGENCY PROFESSIONAL SERVICES PROPOSAL — CALVERT STREET
DEWATERING ENGINEERING PROFESSIONAL SERVICES
Mr. Gilot stated this proposal from Peerless Midwest, Inc., for $6,475.00, is for emergency
hydrologic consulting and cost estimate evaluation for the dewatering of shallow groundwater in
the vicinity of Calvert Street and the former New Energy Ethanol plant. He explained the City is
looking at both long term and short term solutions for the basement flooding in the area as a
result of the plant shutting down by simulating the placement of dewatering wells and the effect
they would have on lowering water levels to those homes affected. Upon a motion by Mr. Gilot,
seconded by Mr. Inks and carried, the proposal was approved.
BOARD MEMBER JOINS MEETING
Mr. Mark Neal joined the Board meeting in progress at 8:40 a.m.
ADOPT RESOLUTION NO. 07-2013 — ACCEPTING THE APPOINTMENT OF THE
CENTURY CENTER BOARD OF MANAGERS TO ACT AS AGENT FOR THE CENTURY
CENTER BOARD OF MANAGERS FOR THE PURPOSE OF PUBLISHING A REQUEST
FOR PROPOSALS AND RECEIVING AND REVIEWING PROPOSALS FOR
MANAGEMENT OF THE CENTURY CENTER
Mr. Gilot stated this Resolution is a follow-up to the Board's appointment of Mr. Neal to follow
through on the advertising for proposals for management services at the Century Center. Mr.
Neal noted this also authorizes the Board to receive and review the proposals. Upon a motion
made by Ms. Roos, seconded by Mr. Inks and carried, the following Resolution was adopted by
the Board of Public Works:
RESOLUTION NO.07-2013
A RESOLUTION OF THE CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS ACCEPTING THE APPOINTMENT OF THE
CENTURY CENTER BOARD OF MANAGERS TO ACT AS AGENT FOR THE
CENTURY CENTER BOARD OF MANAGERS FOR THE PURPOSE OF PUBLISHING
A REQUEST FOR PROPOSALS AND RECEIVING AND REVIEWING PROPOSALS
FOR MANAGEMENT OF THE CENTURY CENTER
WHEREAS, pursuant to Indiana Code § 36-10-10-29, the Century Center Board of
Managers ("Century Center Board") has the authority to supervise, manage, operate and
maintain the South Bend Civic Center, d/b/a South Bend Century Center, on behalf of the City of
South Bend; and
WHEREAS, the City of South Bend Board of Public Works ("Public Works") has the
authority to enter into contracts on behalf of the City of South Bend; and
WHEREAS Public Works has extensive experience in publishing requests for proposals
from vendors and service providers, and has acted as the Agent for the Century Center Board of
Managers for the purpose of undertaking various contracts; and
WHEREAS, the Century Center Board intends to issue a Request for Proposals for
Management of the Century Center commencing July 1, 2013, and desires to use the procedures
established by Public Works in order to publish its Request for Proposals to as many potential
respondents as possible; and
WHEREAS, the Century Center Board considers Public Works members and staff to be
capable of issuing a Request for Proposals and receiving and reviewing proposals; and
WHEREAS, at a special meeting held on February 1, 2013, the Century Center Board
approved a resolution appointing Public Works to act as its Agent for the purpose of issuing a
Request for Proposals, and Receiving and Reviewing Proposals submitted in response to the
Request,
NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend Board of Public
CLAIMS REVIEW MEETING FEBRUARY 5, 2013 22
Works, as follows:
Section I. The City of South Bend Board of Public Works accepts the appointment of the
Century Center Board of Managers to act as agent for Century Center Board of Managers for the
purpose of publishing its Request for Proposals for management of the Century Center, and for
receiving and reviewing proposals submitted in response to the Request.
Section 11. This Resolution shall be in full force and effect from this date until a Request
for Proposals is published, or June 30, 2013, whichever occurs earlier. --
Adopted this 5t4 day of February, 2013.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ Donald E. Inks
s/ Kathryn E. Roos
s/ Mark W. Neal
ATTEST:
s/Linda M. Martin, Clerk
APPROVE CLAIMS
Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal stated
the following claims were submitted to the board for annrovak
Name
Amount of Claim
Date
City of South Bend
$1,200,154.28
01/31/2013
City of South Bend
$4,565,320.87
02/01/2013
City of South Bend
$3,805,787.35
01/29/2013 and 01/31/2013
City of South Bend
$1,148,491,35
02/05/2013
St. Joseph County Housing Consortium
$2,317.95
01/22/2013
St. Joseph County Housing Consortium
$24,602.59
01/22/2013
St. Joseph County Housing Consortium
$787.00
01/22/2013
r ucrcrurc, rvis. twos made a motion that atter review of the expenditures, the claims be approved
as submitted. Mr. Inks seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the meeting adjourned at 8:44 a.m.
BOARD OF PUBLIQ WORKS
Gary A. Gi ot, President
Donal . Inks, Memb r
Kathryn000�s, Member
Michael C. Mecham, Member..,,
ark W. Neal, Member
ATTEST:
La:i
'---Linda M. Martin, Jerk