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Home My WebLink About01/22/13 Board of Public Works MinutesAGENDA REVIEW SESSION JANUARY 17 2013 7 The Agenda Review Session of the Board of Public Works was convened at 10:47 a.m. on Thursday, January 17, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, and Michael C. Mecham present. Board members Kathryn E. Roos and Mark W. Neal were absent. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Agreement for Services — Downtown South Bend Mr. Dave Relos, Community Investment, stated this agreement with DTSB is the same as last year's agreement with the addition of bicycle racks and management of the banner program. He noted the Redevelopment Commission will approve the agreement on Tuesday. Mr. Aaron Perri, DTSB, stated they are adding approximately seventy (70) bicycle racks a year. He noted DTSB has a form on the website for requesting the addition of a bike rack. He added businesses are requesting them for their employees and customers, and there have been some talks about using Leighton Plaza for storing bikes. Mr. Gilot stated he likes DTSB's newsletter but had one correction that needed to be published notifying the public that the lighting being installed in the parking garages is not LED, it's newer fluorescent lighting that will cut costs and provide better lighting. He added the new lighting will turn off and on by motion rather than daylight. Mr. Gilot noted there is a need to educate the public on this change so they are aware. Mr. Inks stated so in other words if you step out of the elevator in the garage and it's dark, the lights will come on when you walk out. Mr. Gilot stated he asked the installer's to bypass that function on stairwells and elevator lobbies and leave the lights on for security. Mr. Perri stated he would like to underline the fact that DTSB is leveraging the dollars the City supplies with projects like this that save energy. He added that most new programs they sponsor also now become a match of dollar for dollar. - Resolution No. 05-2013 — Transfer of Real Property to the South Bend Redevelopment Commission Mr. Dave Relos, Community Investment, stated this property is along Indiana Ave. and was purchased at a tax sale. It is now through the full process, the title work is done, and it is ready to be transferred to Redevelopment. - Professional Services Agreement - Olive Street/Sample Street Overpass Design Mr. John Engstrom, Engineering, stated this project is north of Indiana Ave. Mr. Inks asked is it just the concrete that's failing; or the deck too. Mr. Gilot stated it is both. He noted it was built with concrete and wire mesh, and it is failing. He added that INDOT would not approve this method. Mr. Gilot stated the County approached the City on this as a joint project. The property lies on fee simple land owned by the County and the City. Mr. Engstrom stated the engineering is paid for by the City, with the County picking up the rest. He noted the County is responsible for maintain the bridge and approach, everything else is the City's. Mr. Engstrom stated if they add in decorative lighting, it may increase the cost of the project. Mr. Engstrom stated the project is slated for letting in March 2015. Mr. Gilot requested that Eric Horvath, Director of Public Works, review the paperwork before the Board's meeting on Tuesday. - Industrial Wastewater Discharge Permit Modification Ms. Kim Thompson, Environmental Services, stated she is requesting a modification to Linde's Significant User permit to allow the permit to be extended during shutdowns. She noted the plant is not completely shut down now, they will know the status in a month. Opening of Bids — Thirty (30), More or Less, Police Vehicles Ms. Roos suggested that some of these vehicles should be retrofitted to meet CNG number requirements that the City committed to. She noted the City won't get a payback if they don't convert all of their Police cars. She stated she would need to talk to the Controller to see if these could have CNG kits added. - Request to Advertise for Bids - Trucking of Belt pressed Biosolids Ms. Martin informed the Board that she was asked to remove this item from the agenda because they were not ready yet to advertise this project. Request to Advertise for Proposals — Management and Operation of the Century Center Ms. Roos stated she thought this would also need to be removed from this agenda as it is not ready. No other business came before the Board. The meeting adjourned at 11:27 a.m. AGENDA REVIEW SESSION JANUARY 17.2013 8 BOARD OF PUBLIC WORKS Lt_= Gary A. Gilot, Pre 'dent D*at1hryn ald EInks, Member ember Michael C. Mecham, Member ark W. Neal, Member nda M. Martin, Clerk � REGULAR MEETING JANUARY 22. 2013 The Regular Meeting of the Board of Public Works was convened at 9:40 a.m. on Tuesday, January 22, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, and Mark Neal present. Board Members Kathryn Roos and Michael Mecham were absent. Also present was Attorney Cheryl Greene. PUBLIC HEARING — NEW TRANSIENT MERCHANT LICENSE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new Transient Merchant License for Irish Fever, 1625 West Beaubien Drive, Phoenix, Arizona 85027 for the sale of Notre Dame apparel and souveniers at 1131 East Ireland Road, South Bend, Indiana, until January 30, 2013. It was noted favorable recommendations were received from the Building Department, Fire Department, and the Police Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Transient Merchant License was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Minutes of the Regular Meeting on January 8, 2013 and the Claims Review on January 15, 2013 were approved. OPENING OF BIDS — THIRTY 30 MORE OR LESS 2013 OR NEWER FRONT -WHEEL DRIVE POLICE PATROL VEHICLES CAPITAL LEASE PRINCIPAL/CAPITAL LEASE INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted I: Item Item Year/Make/Model Est. Unit Price Total No. Y Base Police 2013 Ford police Interceptor Front Wheel 30 Vehicle Drive $23,920.00 $717,600.00 OPTIONS Item Item Description Unit Price No. A I Patrol Car I I Not Available REGULAR MEETING JANUARY 22 2013 B Slick Top C Detective Car Not Available D Two-tone paint scheme Not Available Not Available GATES AUTOMOTIVE GROUP 636 West McKinley Highway Mishawaka, Indiana 46545 Bid was signed by: Mr. David Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted H Item No, Item Year/Make/Model Est. Qty. Unit Price Total 1 Base PVehiclo lice 2013 Chevrolet Impala 30 OPTIONS $20,359.16 $610,774,80 Item No. Item Description Unit Price A Patrol Car EV Technologies U fit $2,580.50 B Slick Top EV Technolo ies Upfit $1,930.50 C Detective Car EV Technologies U fit $1,586.75 D Two-tone paint scheme Color #W012 $1 270 75 UEBELHOR AND SONS INC 972 Wernsing Road Jasper, Indiana 47546 Bid was signed by: Mr. John Storms Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted IC R Item No. Item Year/Make/Model Est. Unit Price Total Q tyl Base I�Ce 1 Vehicle 2013 Chevrolet Impala 30 $21,298.00 $638,940.00 OPTIONS Item No. Item Description Unit Price A Patrol Car B Slick To $1,440.00 C Detective Car $1,130.00 D Two-tone paint scheme $730.00 $950.00 ARNELL CHEVROLET INC. 239 Melton Road Burns Harbor, Indiana Bid was signed by: Mr. Paul Pumroy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted BID: Item Item Est. No. Year/Make/Model Unit Price Total Qty.I Base Police 2013 ChevyImpala VehicleP 30 $20,994.00 $629,820.00 OPTIONS REGULAR MEETING JANUARY 22, 2013 10 Item No. Item Description Unit Price A Patrol Car Per S ecs $2,030.65 B Slick To Per Specs $1,380.65 C Detective Car Per Specs $1,300.65 D Two-tone paint scheme Per S ecs $875.00 Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above bids were referred to Central Services, Finance, and the Police Department for review and recommendation. OPENING OF BIDS FIVE (5) MORE OR LESS 2013 OR NEWER 3/4 TON FOUR-WHEEL DRIVE PICK-UP TRUCKS (CODE ENFORCEMENT/CENTRAL SERVICES/PARK DEPARTMENT/TRAFFIC & LIGHTING This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: J_ORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted BID: Item Year/Make/Model Est. Qty. Unit Price Total No. 1. 2013 Ford F250 4X4 Pickup 5 $24,910.00 $124,550.00 Option# Description Unit Price Plow Package: Front mounted western 7 %z' pro -plus or equal power angling left $5,593.00 1 and right. Plow to come equipped with safety approved lights and markers, and (Exception: snow deflector. Boss Plow) Front mounted 8'2" Boss Power—V or equal. Plow to come equipped with safety $5,593.00 2 approved lights, markers, and snow deflector. Install 8' service body Knapheide Model 700 or equal with sprayed in bed liner $5,531.00 3 including over the top of box. GATES AUTOMOTIVE GROUP 636 West McKinley Highway Mishawaka, Indiana 46545 Bid was signed by: Mr. David Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted BID: Iteom Year/Make/Model Est. Qty. Unit Price Total 1. 2013 Chevrolet Silverado 4WD 5 $24,146,06 $120,730.30 Option# Description Unit Price $4,797.00 — Plow Package: Front mounted western 7 '/z pro -plus or equal power angling left Western 7 '/2 Pro -Plus N/A 1 and right. Plow to come equipped with safety approved lights and markers, and $4,225.00 snow deflector. Western 7'/z Pro Quoted Front mounted 87' Boss Power—V or equal. Plow to come equipped with safety $5,593.00— 2 approved lights, markers, and snow deflector. Boss REGULAR MEETING JANUARY 22 2013 11 $5,306.00 — Western 3 Install 8' service body Knapheide Model 700 or equal with sprayed in bed liner including over the top of box. $5,016.00 ARNELL CHEVROLET, INC 239 Melton Road Burns Harbor, Indiana 46304 Bid was signed by: Mr. Paul Pumroy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted BID: Item No. Year/Make/Model Est. Qty. Unit Price Total 1. 2013 Chevrolet Silverado K2500 4X4 5 $24,25I. 00 $121,255.00 Option # Description Unit Price $4,527.00 — 7 i/2 Plow Package: Front mounted western 7 '/2 pro -plus or equal power angling left Western Pro $4,880.00 — 8' 1 and right. Plow to come equipped with safety approved lights and markers, and snow deflector. Western Pro Plus $3,883.00 — 7'/: Boss Super Duty $4,576.00 — 8.2" 2 Front mounted 8'2" Boss Power--V or equal. Plow to come equipped with safety Boss Power V approved lights, markers, and snow deflector. $5,359.00 — 8'6" Western MVP 3 Install 8' service body Knapheide Model 700 or equal with sprayed in bed liner including over the top of box. $5,917.00 UEBELHOR AND SONS INC. 972 Wernsing Road Jasper, Indiana 47546 Bid was signed by: Mr. John Storms Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted BID: Item Year/Make/Model Est. s. Unit Price Total Qt . 1. 2013 Chevrolet'/¢ 4WD 1 5 $24,267.00 $121,335.00 Option# Description Unit Price Plow Package: Front mounted western 7/2'pro-plus or equal power angling left 1 and right. Plow to come equipped with safety approved lights and markers, and $4,500.00 snow deflector. 2 Front mounted 8'2" Boss Power—V or equal. Plow to come equipped with safety approved lights, markers, and snow deflector. $5,200.00 $5,500.00 — Bed with 3 Install 8' service body Knapheide Model 700 or equal with sprayed in bed liner r Liner including over the top of box. $28,91 I . 00— Complete Truck Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Code Enforcement, Park Department, Traffic and Lighting, and Finance for review and recommendation. OPENING OF BIDS — ONE 1 OR MORE 2013 OR NEWER '/, TON TWO -WHEEL DRIVE PICK-UP (PARK DEPARTMENT CAPITAL) REGULAR MEETING JANUARY 22, 2013 12 This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted RTTI Item Year/Make/Model Est Qty Unit Price No. 1 2013 Ford F250 4X2 Pick Up 1 $22,700.00 Option# Description Unit Price Install 8' service body Knapheide Model 700 or equal with sprayed -in $5,531.00 A bedliner including over the top of box. GATES AUTOMOTIVE GROUP 636 West McKinley Highway Mishawaka, Indiana 46545 Bid was signed by: Mr. David Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted BID: Item YearfMake/Model Est Qty Unit Price No. 1 2013 Chevrolet Siverado 2WD 1 $21,496.00 Option# Description Unit Price A Install 8' service body Knapheide Model 700 or equal with sprayed -in $5,016.00 bedliner including over the top of box. ARNELL CHEVROLET INC. 239 Melton Road Burns Harbor, Indiana 46304 Bid was signed by: Mr. Paul Pumroy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted :M Item No. Year/Make/Model Est Qty Unit Price 1 2013 Chevrolet Silverado 2500 4X2 1 $21,395.00 Option# Description Unit Price A Install 8' service body Knapheide Model 700 or equal with sprayed -in $5,917.00 bedliner including over the top of box. UEBELHOR AND SONS INC. 972 Wernsing Road Jasper, Indiana 47546 Bid was signed by: Mr. John Storms REGULAR MEETING JANUARY 22, 2013 13 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10%) Bid Bond was submitted Item No. Year/Make/Model Est Qty Unit Price 1 2013 Chevrolet Silverado'/a Ton 2WD J1 $21,858,00 option# Description Unit Price A Install 8' service body Knapheide Model 700 or equal with sprayed -in bedliner including over the top of box. $5,500.00 — Bed/Hitch/Liner $27,299.00 — Compatible Truck Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above bids were referred to Central Services, the Park Department, and Finance for review and recommendation. AWARD QUOTATION — 2013 - 2015 HVAC PREVENTATIVE MAINTENANCE FOR WATER WORKS BUILDINGS — NORTH STATION SOUTH PINHOOK EDISON AND OLIVE GAC (WATER WORKS OPERATING AND MAINTENANCE) Mr. John Wiltrout, Water Works, advised the Board that on January 15, 2013, quotations were received and opened for the above referenced service. After reviewing those quotations, Mr. Wiltrout recommended that the Board award the contract to the lowest responsive and responsible bidder, Havel, Inc., 3210 Sugar Maple Court, South Bend, Indiana 46628, in the amount of $13,300.00 per year, for a two-year agreement. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Neal seconded the motion, which carried, APPROVE CHANGE ORDER NO. 10 — NORTHSIDE TRAIL EXTENSION -- PROJECT NO. 110-001 CMA /FHWA Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 10 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the contract amount be decreased by $113,161.39 for a modified contract sum, including this Change Order, in the amount of $1,511,838.22. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT — 2012 MANHOLE AND SEWER REHABILTIATION — PROJECT NO. 112-002 SEWER CAPITAL,) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Insituform Technologies USA, Inc., 17988 Edison Avenue, Chesterfield, Missouri 63005, indicating the contract amount be decreased by $7,426.50 for a modified contract sum, including this Change Order, of $892,573.50, Additionally submitted was the Project Completion Affidavit indicating this new final cost of $892,573.50. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — MORRIS PERFORMING ARTS CENTER ENTRY DOORS WINDOWS AND RESTROOM RENOVATIONS — PROJECT NO. 111-024 (CED/MPAC) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 South Elkhart Street, Wakarusa, Indiana 46573, for the above referenced project, indicating a final cost of $626,564.00. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — COMPRESSED NATURAL GAS FUELING SKID ENERGY OFFICE In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the above request was approved. REGULAR MEETING JANUARY 22, 2013 14 HP OVA IOF REQUEST TOGNITION QN ARK PH D EERBTISEFOR S GRADINGI— PROJPT OF ECT BIDS NO 112-072 (AEDA TIFF In a memorandum to the Board, Mr. Patrick Henthom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ITLE SHEETAPPROVA AST BANK SEWER SEPARATION PHASE 4 -- PROJECT NO 112-041L OF REQl JEST To ADVERTISE FOR T14E RECEIPT OF BIDS T 2012 SEWER BOND In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. HE RECEIPT BIDS TLE SHEEOVALDOOND AVENUE PHASETISE FOR 3 SEW RTSEPARATIONOFPROJECT DNO I109- 033B 2012 SEWER BOND In a memorandum to the Board, Mr. Patrick Henthom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER LIGHTING RENOVATIONS REBID — PROJECT NO. 112- 03E (HOTEL/MOTEL AND CENTURY CENTER) In a memorandum to the Board, Mr. Jonathon Burke, Energy Department, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet, Mr. Neal questioned Mr. Burke if he is confident there will be a lot of competitive bids for this project now that it has been redone. Mr. Burke stated he is; they took a lot of the unknowns and the risks out of the contract. They also reduced the alternates from twenty-seven (27) to five (5) which allows the contractors more time to complete their work. Ms. Greene stated she received calls from potential bidders and one of the issues they had was the lack of control on their part over the time it would take to stage, un- stage, and wait for the decision making. She noted they said this would take time away from them to complete the project, and would work against them. Mr. Burke stated the Great Hall was removed from the project because it was found to be too cost prohibitive to do a staging of possible replacement fixtures by removing all the panels, replacing the lights, have a review done, and repeat the process. He noted the Great Hall will be done separately at a later date. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. TABLE RESOLUTION NO. 01-2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF SOUTH BEND INDIANA TO SET THE WAGE RATES FOR THE YEAR 2013 FOR PROJECTS COSTING LESS THAN $250 000 Ms. Greene explained that this resolution is adopted by the Board of Works every year to set common construction wage rates for projects under the State adopted threshold of construction projects. She added that this year that threshold is $250,000.00, so the City adopts their own policy for wage rates for all projects under this amount. She noted all of the City projects are bound by the wage rates, and stated the downside is that you escalate the cost of the product and make it difficult for minority and small contractors to bid on projects. Mr. Gilot questioned if for smaller projects the City should look at other policies and re -wording the resolution. He suggested the Resolution be tabled until he could review the policy with the Mayor's office. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Resolution was tabled by the Board of Public Works. REGULAR MEETING JANUARY 22 2013 15 ADOPT RESOLUTION NO. 04-2013 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 04-2013 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN RICHARD BISHOP retired effective January 13, 2013, from the South Bend Police Department after more than thirty-five (35) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50310, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22ND Dqy of JANUARY 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Donald E. Inks s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 05-2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIA 1 AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 05-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING JANUARY 22, 2013 16 WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may'maintain all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the South Bend Redevelopment Commission (the "Commission"), the governing body of the South Bend, Indiana, Department of Redevelopment (the "Department") and of the Redevelopment District of the City of South Bend, Indiana (the "Redevelopment District"), exists and operates under the provisions of I.C. 36-7-14, as amended from time to time (the "Act") and is a body corporate and politic; and WHEREAS, the City, acting by and through the Board, acquired certain parcels of real estate, more particularly described at Exhibit A (the "Property"), through the St. Joseph County Tax Sale on behalf of the Commission, and WHEREAS, the City, by and through the Board, now wishes to transfer the Property to the Commission; and WHEREAS, the Commission desires to accept transfer of the Property from the City and to authorize the staff of the Department to accept quitclaim deeds effecting the transfer of the Property and cause those to be presented for recording; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may transfer property to another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, it is anticipated that the Commission will adopt a resolution consistent with the requirements of Indiana § 36--1-11-8. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: I. The transfer of the Property, or the City's interests therein, described at Exhibit A situated in St. Joseph County, Indiana, by the City of South Bend, Indiana, acting by and through its Board of Public Works, to the South Bend Redevelopment Commission, for and on behalf of the City of South Bend, Department of Redevelopment, shall be, and hereby is, authorized and approved. 2. The staff of the City of South Bend, Department of Public Works shall be, and hereby are, authorized to prepare and present to the Mayor and the Clerk of the City quit claim deeds transferring the City's interests in the Property described at Exhibit A. 3. This Resolution shall be in full force and effect upon its adoption and upon the adoption by the Commission of a substantially identical resolution complying with I.C. 36-1-11-8. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on January 22, 2013, at 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. GiLat s/ Donald E. Inks s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: REGULAR MEETING JANUARY 22, 2013 17 Type Business Description Amount/ Motion/ Professional Jonathon Energy Project Specialist Funding $31.00/hr.; Second Tabled Services Geels NTE Gilot/Inks Agreement $50,000.00 Professional The Troyer Revise Bid Documents for the $8,630.00 Inks/Neal Services Group, Ina Leighton Parking Garage Re- (CED Parking Agreement Lighting Project No. 112-058 Garage Engineering) Professional Ken Herceg Southwood Sewer Separation $30,355.00 Inks/Neal Services & — Project No. 112-042 (2011 Sewer Supplemental Associates, Bond) Agreement Inc. No. I Joint Funding US US Geological Survey — $2,400.00 Neal/Inks Agreement Department Annual Measurement of (Water Works of the Ground Water Levels in a Operating Interior Network of Observation Revenue) Wells in Northeastern St. Joseph County Professional DLZ Indiana, Olive/Sample Overpass $1,297,440.00 Tabled Services LLC Design —Project No. 113-002 (Engineering Gilot/Inks Contract Professional Agreement Downtown Annual Agreement for Services) $250,000.00 Inks/Neai for Services South Bend, Services for 2013 Inc. APPROVAL OF PERMITS/LICENSES The following street closures and nrnr.P.ccinna xa,PVP rP- t-A r, - APPROVAL OF LICENSE APPLICATION FOR A TRANSIENT MERCHANT LICENSE RENEWAL — FAY'S MARINA INC. Mr. Gilot stated that the Board is in receipt of favorable recommendations for Fay's Marina, 909 Pine Lake Avenue, LaPorte, Indiana 46350, application for a Transient Merchant License renewal for the Michiana Boat and Sports Show to take place at the Century Center on February 1 through 3, 2013. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the License Application was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — FENCING FOR ST. JOSEPH HIGH SCHOOL Mr. Gilot stated a Revocable Permit application has been received from Danch Harper and Associates, 1643 West Commerce Drive, South Bend, Indiana 46628, on behalf of the Diocese of Ft. Wayne — South Bend, for the purpose of allowing fencing to be installed in the right-of- way along a portion of the St. Louis Street frontage of the St. Joseph High School campus; part of the southeast quarter of Section 1 and the northeast quarter of Section 12 of St. Louis Boulevard from LaSalle Boulevard to the west line of Notre Dame Avenue, Mr. Mike Danch, Danch Harper and Associates stated the request is for a portion of the ornamental fence installed by the St. Joseph High School concession stand. He noted when the fence was installed, it was thought it was back of the sidewalk right-of-way, but it was later found that the decorative columns were 3' in the right-of-way for this particular section. Mr. Inks questioned if the City is responsible for any damage or injury since it is in the right-of-way. Mr. Harper stated they are not. Mr, Gilot added that the Revocable Permit has language in it that indemnifies the City from any liability. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Revocable Permit was approved. REGULAR MEETING JANUARY 22, 2013 18 APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Linde, LLC, 3809 West Calvert Street - Significant Industrial User Mr. Gilot noted this location is the former Ethanol Plant. The hope is to restart the plant, and hopefully restart the jobs lost there. There being no further discussion, upon a motion made by Inks, seconded by Mr. Neal and carried, the permit was approved. RATIFY APPROVAL OF EXCAVATION AND OCCUPANCY BONDS Mr, Anthony Molnar, Division of Engineering, recommended that the following Excavation and n ,, n,-,-., Ron 1c ha ratif1Prl nerrcnnnt to Resolution 100-2000 as follows: Business Bond Type Approved/ Effective Date Released Blood Hound, Inc. Excavation Approved January 10, 2013 Clean Air Environmental Services, Inc. Occupancy Approved January 15, 2013 Mr. Inks made a motion that the Bonds approval as outlined above be ratified. Mr. Neal seconded the motion, which carried. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $2,816,547.60 01/18/2013 City of South Bend $867,663.53 01/22/2013 City of South Bend $4,645,249.69 01/17/2013 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Neal seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the meeting adjourned at 10:44 a.m. BOARD OF PUBpLIC/ WORKS 10VZ �eA- Gary A. Gilot, President Michael Mecham, Member Donald . Inks, Member Kathryn Roo , Member —"4�� —o Mark Neal, Member `"'Lfn/da M. Martin, Clerk