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Home My WebLink About03232023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 9, and March 14, 2023 2. OPENING OF BIDS A. 2023 Street and Sewer Material Bid – Project No. 123-019 1. Funding: PR-00022956 B. 2023 Asphalt Material Bid – Project No. 123-020 1. Funding: PR-00022957 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Charles Black Center Signage and Wayfinding 1. Company: Olee Creative dba Valley Screen 2. Amount: $36,001.25 3. Funding: PR-00023021 4. REJECT BIDS AND QUOTATIONS A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Company: National Pavement Maintenance LLC 2. Description: Quote Rejected as Non-Responsive Due to MWBW Goals Not Met 3. Proceed to Re-Quote 4. Funding: Hotel Motel Tax – County Fund 7304 5. CHANGE ORDERS A. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 8 3. Increase Amount: $146,207; Additional Two (2) Days 4. Percent of Increase: 1.62% 5. Total Percent of Change: 28.486% 6. Revised Contract Amount/Completion Date: $9,171,886.78; August 9, 2023 7. Funding: PO-0006342 B. Four Winds Field Player Facilities Improvements – Project No. 122-021 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 2 3. Increase Amount: $19,319; Additional Seven (7) Days 4. Percent of Increase: 1.40% 5. Total Percent of Change: 4.01% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. Revised Contract Amount/Completion Date: $1,402,106; June 28, 2023 7. Funding: PO-0019560 6. PROJECT COMPLETION AFFIDAVITS A. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Company: HRP Construction Inc. 2. Final Contract Amount: $233,590 3. Funding: PR-00017366 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. LaSalle Park Improvements – Project No. 121-015 1. Title Sheet 2. Funding: PR-00023569 B. Martin Luther King Jr. Dream Center Construction Manager as Constructor Services – Project No. 121-066 1. Funding: PR-00023681 8. RESOLUTIONS A. Resolution No. 13-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Eric Devereaux's Helmet and Boots B. Resolution No. 14-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Trade-In of City-Owned Property on Property of Similar Nature 1. Description: Twenty-Two (22) Remington Shotguns & Fifteen (15) Smith & Wesson Handguns C. Resolution No. 15-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Forty-Nine (49) Lifepak 500 AED’s D. Resolution No. 16-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: One (1) Ocean System dTective AVID Computer System CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Black & Veatch Corporation 1. Description: Engineering Services to Assist with Site Testing Selection and Perform Model Updates for the Annual Calibration for 2023 Water Hydraulic Model Project No. 123-047 2. Amount: NTE $49,840 (Hourly) 3. Funding: PR-00023683 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Angel of Hope Memorial Ride a) Date/Times: August 19, 2023; 9:00 a.m. to 12:00 p.m. b) Location: Pinhook Park on Riverside Dr. to Cleveland Rd. c) Favorable Recommendations 2. Event: Bacon Around the Bend a) Date/Times: June 24, 2023; 8:00 a.m. to 11:00 a.m. b) Location: Niles Ave. to Pokagon, Pokagon to Lawrence, Lawrence to Napoleon, Napoleon to St. Louis Ave. to Peashway, and Back c) Favorable Recommendations 3. Event: Clark Run 5K a) Date/Times: October 21, 2023; 10:00 a.m. to 11:00 a.m. b) Location: Donmoyer to Marine St., Marine to Altgeld, Altgeld to Woodmont, Woodmont to Ridgedale, Ridgedale to Miami, finish at Stanley Clark c) Favorable Recommendations 4. Event: First Fridays – May thru October, 2023 a) Date/Times: May 5, June 2, July 7, August 4, September 1, October 6; 1:00 p.m. to 9:00 p.m. b) Location: 200 Block of S. Michigan St. c) Favorable Recommendations 5. Event: Kids to Parks Day a) Date/Times: May 20, 2023; 12:00 p.m. to 5:30 p.m. b) Location: Wall St. between Greenlawn/E Cesar E. Chavez Dr. c) Favorable Recommendations 6. Event: Kids Triathlon a) Date/Times: July 22, 2023; 8:00 a.m. to 12:00 p.m. b) Location: Wall St. between Greenlawn/E Cesar E. Chavez Dr., Wall St. to Greenlawn, Continuing to Southwood, then Belmont South on Greenlawn to Wall St. to Adams HS Parking Lot CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 c) Favorable Recommendations 7. Event: Living Stations of the Cross a) Date/Times: April 7, 2023; 3:30 p.m. to 6:30 p.m. b) Location: Chapin to W Dubail, W Dubail to Kemble Ave., Kemble Ave. to W. Donald, Donald to Chapin-Rolling Closures c) Favorable Recommendations 8. Event: Sunburst Races a) Date/Times: June 3, 2023; 5:00 a.m. to 4:00 p.m. b) Location: See Route c) Favorable Recommendations B. Licenses 1. Type: Public Parking Facility - Renewal a) Applicant: LAZ Parking Midwest, LLC b) Location: 1228 N. Eddy St. c) Favorable Recommendations 2. Type: Public Parking Facility - Renewal a) Applicant: Episcopal Cathedral of St. James b) Location: 117 N. Lafayette Blvd. c) Favorable Recommendations 3. Type: Public Parking Facility a) Applicant: Mary Coyne Investments, LLC b) Location: 123 N. Main St. c) Favorable Recommendations 4. Type: Massage Establishment a) Applicant: Massage by Suzanne b) Location: 914 Lincolnway West c) Favorable Recommendations 5. Type: Massage Establishment a) Applicant: Summer Spa Massage b) Location: 3601 E. Jefferson Blvd. c) Favorable Recommendations 6. Type: Massage Establishment a) Applicant: New You Oasis LLC b) Location: 910 E. Ireland Rd., Suite A c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 C. Sidewalk Café Permit 1. Applicant: Hammer & Quill a) Date/Time: Sun. to Sat. 7:00 a.m. to 12:00 a.m. b) Location: 613 E. Jefferson Blvd. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements D. Encroachments/Revocable Permits 1. Applicant: Jill Sanders-Harris a) Location: 1027 De Maude Ave. b) Description: Fence in Public Right-of-Way c) Favorable Recommendations/See Memo 11. TRAFFIC CONTROL DEVICES A. New Installation – Honorary Street Sign 1. Location: Intersection of Angela Blvd. and St. Louis Blvd. a) John Floyd Dr. b) All Criteria Met 12. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,044 (Total # of Accountholders) as of the 1st Quarter of 2023 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-52723, GBLN-53014 a) Date: 03/07/2023 b) Amount: $708,741.83 2. Claim No.: GBLN-52636 a) Date: 03/07/2023 b) Amount: $1,314,402.44 3. Claim Nos.: GBLN-53059, GBLN-53166 a) Date: 03/14/2023 b) Amount: $1,279,276.76 4. Claim No.: GBLN-53059 a) Date: 03/21/2023 b) Amount: $4,288,337.58 14. PRIVILEGE OF THE FLOOR CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.