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Home My WebLink AboutAgreement for Staff Support - Contract for the City to Provide Support - UEA of SB, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 14, 2023 Urban Enterprise Associate of South Bend, Inc. kwhite (k s outhb endin. gov RE: Agreement for Staff Support Dear Ms. Karen White: At its March 14, 2023 meeting, the Board of Public Works approved the above referenced contract for the City to provide support to the UEA at no cost, January 1, 2022 - December 31, 2024. Enclosed please find a copy of the agreement for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER AGREEMENT FOR STAFF SUPPORT THIS AGREEMENT is between the Urban Enterprise Association of South Bend, Inc., an Indiana not -for -profit corporation ("UEA"), and the City of South Bend, by and through its Board of Public Works on behalf of its Community Investment Department ("City") entered into this 14th. day of March 2023. WHEREAS, UEA has as its purpose to further the economic development, social welfare, and common good of the City with emphasis in the City's Urban Enterprise Zone, through the development of job opportunities and the elimination of blighting or deteriorating physical conditions within the City; and WHEREAS, UEA has entered into and will enter into contracts with the City to assist in implementation of economic development and community development projects; and WHEREAS, in order to carry out its purposes and to assist the City in certain economic development and community, development projects, staff support for UEA would be beneficial and necessary; and WHEREAS, UEA does not have personnel or economic resources to perform staff functions without City assistance; and WHEREAS, staff functions performed for UEA by City employees would benefit the City and directly relate to carrying out the City's neighborhood, community, redevelopment, and/or economic development plans. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises made herein, the City and UEA agree as follows: 1. The City will provide Staff Support to UEA, including, but not limited to the following functions: A. Administrative support for all aspects of corporate operation. B. Applicant processing to include intake, eligibility and claims processing. C. Property management to include planning, and acquisition and disposition processing. D. Accounting and financial reporting functions, including grant applications and reporting. E. Assistance and advice to board and committees. 2. Staff Support will be provided for specific or ongoing projects of UEA, where the performance of staff support duties by City employees, in the opinion and discretion of the Executive Director of the Department of Community Investment, directly relates to carrying out neighborhood, redevelopment, and/ or economic development and/ or community development plans of the City. 3. The City and UEA mutually acknowledge and agree to fulfill all responsibilities to which they are or may subject under Title 1 of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et. seq. as amended), and the conditions imposed under Title VI of the Civil Rights Act of 1964, as amended providing that no person shall, on the grounds of race, age, sex, color, religion or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the undertaking and carrying out of any federally assisted projects, and the regulations of the Department of Housing and Urban Development effectuating that title. 4. The term of this Agreement shall be from January 1, 2022 to and including December 31, 2024. However, this Agreement can be terminated by thirty (30) days' prior written notice delivered by the terminating party to the offices of the other party. 5. The City and UEA agree that no City employee performing Staff Support shall have the authority to bind or commit UEA to any agreement or action unless so authorized by resolution of the UEA board of directors or executive committee, provided that nothing in this section prohibits such individuals providing Staff Support from carrying on preliminary negotiations when such negotiations have been generally authorized by the UEA board or executive Committee. Signature Page Follows IN WITNESS WHEREOF, UEA and the City have executed this Agreement as of the date first above written. URBAN ENTERPRISE ASSOCIATION OF SOUTH BEND, INC. By: 2 a Karen L. White, Chair Date: 3 1 a-S CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS 1*1�a Elizabeth A. Maradik, President Gary A. Gilot, Member pz";;' 4 7--� Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: March 14, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/2/23 Name Liz Maradik Department Community Investment BPW Date 3/14/23 Phone Extension x5821 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ® Attorney Name Sandi Kennedy Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ® Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Reauired Information Company or Vendor Name Urban Enterprise Association of South Bend, Inc. ❑ Yes[:] If Yes, Approved by Purchasing New Vendor ® No Yes MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name Staff Contract Project Number Funding Source N/A Account No. Amount N/A Terms of Contract January 2022 — December 31, 2024 Purpose/Description Agreement for the City to provide staff support to the UEA at no cost. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: