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Home My WebLink About03092023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 23, and February 28, 2023 2. OPENING OF QUOTATIONS A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Funding: Hotel Motel Tax – County Fund 7304 3. OPENING OF PROPOSALS A. Coal Line Trail, Phase III – Project No. 123-007 1. Funding: Federally Funded 4. REJECT BIDS AND QUOTATIONS A. LaSalle Avenue Streetscape – Project No. 122-013R 1. Description: Modify Scope and Re-Advertise 2. Funding: PR-00020064 5. CHANGE ORDERS A. Muessel Grove Park Restroom – Project No. 118-099R2 1. Company: Gibson Lewis, LLC 2. Change Order No.: 2 3. Increase Amount: $5,015 4. Percent of Increase: 1.24% 5. Total Percent Change: 2.82% 6. Revised Contract Amount: $408,702 7. Funding: PO-0019070 6. PROJECT COMPLETION AFFIDAVITS A. Installation of Electric Vehicle Supply Equipment – Project No. 121-011 1. Company: Koontz-Wagner Services, LLC 2. Final Contract Amount: $64,452.24 3. Funding: PO-0016949 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2023 Traffic Calming – Project No. 122-014C 1. Title Sheet 2. Funding: PR-00023274; Six (6) Total CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. 2023 VPA Athletic Court Renovations, Phase III – Project No. 123-040 1. Title Sheet 2. Funding: PR-00023268 C. 2023 Contractor Paving, Round I – Project No. 123-021 1. Funding: PR- D. 2023 Guardrail Installation and Replacement – Project No. 122-043 1. Title Sheet 2. Funding: PR-00022501 8. RESOLUTIONS A. Resolution No. 11-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Resurrection Lutheran Annexation Area) 1. Description: Adoption of a Fiscal Plan for the Resurrection Lutheran Annexation Area B. Resolution No. 12-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Appointing Board President to Conduct Certain Administrative Acts Relating to Ownership of Property 1. Description: Gives Board of Public Works President Authority to Sign Plats that Dedicate Board Property as Right-of-Way for 2023 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Shared Mobility Device Operator Agreement – Bird Rides, Inc. 1. Description: License Renewal and Two (2) Year Agreement to Operate E- Scooters and E-Assist Pedal Bikes in the City of South Bend Through December 31, 2024 B. Easement Nos. 63 & 65 – American Electric Power 1. Description: Two (2) Parcels of Property Owned by the Civil City of South Bend at Ponader Park for Electric Transmission, Distribution, and Communication Lines & Appurtenant Equipment & Fixtures C. Agreement for Staff Support – Urban Enterprise Associate of South Bend, Inc. 1. Description: Contract for the City to Provide Support to the UEA at No Cost, January 1, 2022 - December 31, 2024 D. Amendment No. 4 to Consulting Agreement – Veritas, LLC 1. Description: Extend the Consulting Agreement Period for Beck’s Lake until December 31, 2023 2. Amount: $100 Per Hour; NTE $160.000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 3. Funding: PO-0014509 E. Amendment No. 1 to Owner-Engineer Agreement – Engineering Resources, Inc. 1. Description: Modify Plans to Reflect Phase II for Pure Green Farms Greenhouse Construction Project No. 121-056 2. Amount: $23,000; New Adjusted Amount $29,000 3. Funding: PO-0018948 F. Deed of Dedication – Mike’s Carwash 1. Description: Dedicate Right-of-Way at 4502 S. Michigan St. Project No. DP22-006 for Road, Curb, Tree Lawn, and Sidewalk Work G. Exclusive Municipal Sanitary Sewer Easement – Mike’s Carwash 1. Description: Access for Sanitary Sewer Main at 4502 S. Michigan St. Project No. DP22-006 H. Professional Services Agreement – KIL Architecture & Planning 1. Description: Design Services for Elbel Clubhouse Renovation for Planning, Budgeting, and Fund Raising 2. Amount: NTE $17,000 3. Funding: PR-00023250 I. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Development of Updated Bid Documents for Century Center Skyway Restroom Upgrade Project No. 123-042 2. Amount: NTE $22,000 3. Funding: Hotel Motel Tax 10. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: Jill Sanders-Harris a) Location: 1027 De Maude Ave. b) Description: Fence and Shed Were Installed within City Right-of-Way c) Unfavorable Recommendations/See Comments 11. STREET/ALLEY VACATIONS A. Applicant: Elliot Properties, LLC 1. Location: Alley at 1023 Quimby St. 2. Purpose: Reconfiguration of Four (4) Adjacent Lots 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 12. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 1033 S. Riverside Dr. b) 1223 N. Kaley St. c) 829 S. 27th. St. d) All Criteria Met 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Unifrax 1 LLC 1. Location: 54401 Smilax Rd. 14. RATIFY BONDS A. Excavation Bonds 1. Sunnybrook Excavating, LLC, Approved effective January 30, 2023 B. Occupancy Bonds 1. A&Z Engineering, LLC, Approved effective February 28, 2023 2. Sunnybrook Excavating, LLC, Approved effective January 30, 2023 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-52468, GBLN-52469, GBLN-52602 a) Date: 03/01/2023 b) Amount: $2,659,162.01 2. Claim No.: GBLN-52383 a) Date: 03/01/2023 b) Amount: $2,577,103.47 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.