HomeMy WebLinkAboutSpecial Event - SB Westside Memorial Day Parade - May 29�_ c►� rN eF.
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR EVENT sPV.A(F J`
The following special event has been approved by the Special Events Committee. jobs .
Submitted by: Denise Miller
Event name: South Bend Westside Memorial Day Parade
Event Date: May 29 2023_
Street Closure: Ford St between Lombardy and Olive
Closure Times: Gam to 1 1:00 am
Sidewalk Closure:
Comments
❑ Yes 0 No
Parade to honor deceased United States Veterans
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
4
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
�m
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member -
-
Attest: Theresa M. Heffner, Clerk
Date: February 28, 2023
02/13/2023
City of South Bend Special Event Application
o'l City and Regional Event
$50 application fee if filed 60 days or greater (up to 360 days) in advance of event
$100 expedited application fee if filed 30-59 days in advance of event
Review the Instructions on the Special Events page before completing the application. City and Regional Special
Event applications must be submitted more than 30 days in advance of the event date or the application will not
be accepted.
Section A - Applicant Information
Date of Application:
2/10/2023 Organization Name:South Bend Westside Memorial Day Parade
_____--________ ------------------ _-------- -----
Applicant (Contact) Name:Katie Reaves
574-261-9959 kreaves@blockbyblock.com
Applicant (Contact) Phone: _________ Contact Email:
----------
Address: 5135 Redbud Ln _- city/state/ZIP: South Bend, IN 46619
List any professional event organizer, event service provider or commercial fundraiser that is authorized to work
on your behalf to plan, produce and/or manage your event.
Organization Name: N/A _______ Contact Name: __-- --- ----- -
Contact Phone:
Address:
Contact Email:
City/State/ZIP:
Section B - Event Information
South Bend Westside Memorial Day Parade parade
Event Name: -----------------
Event Event Type: (Festival, Race, Parade, Other): p_________---
Event Classification: ® Non -Profit* ❑ For -Profit
❑ City (Civic) Sponsored ❑ Other (If Other, please describe): _________
*The Special Events Committee may request proof of non-profit status.
Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this
application. The description should be a summary overview.)
parade honoring deceased veterans that runs down Ford St from Lombardy to Olive, map
provided separately
Date of Event Setup [mm/dd/yy]: 5/29/23.
Begin Date of Event [mm/dd/yy]: 5/29/23.
End Date of Event [mm/dd/yy]: 5/29/23.
Event Cleanup Completion [mm/dd/yy]: 5/29/23
Total anticipated attendance: 3000
Time: Gam
Time: 8:15ann
Time: loam
Time: 1 lam
The proposed event will require the closing of: ® Streets ❑ Sidewalks
Is the event ticketed or include fees? ❑ Yes ® No If yes, list fees and fee groups below:
Does the event have any partnered sponsorships? ® Yes ❑ No
If yes, list the number of sponsors at each level of partnered sponsorship:
mostly westside businesses and private clubs, a few politicians and private citizens
Is this a returning special event or part of a series of special events? N Yes ❑ No
If yes, provide the date, location, and attendance of past special events and/or future planned events in the
series:
Memorial Day (date varies year to year), Ford St from Lombardy to Olive, approximately
3000 people attend
If your event is a parade, race, or other processional -type event, please complete Section C. Otherwise,
continue to Section D.
Section C - Parades. Races, and other Processional Events
What is the estimated number of parade/race spectators on the proposed route? 100
Describe any sound equipment that will be used in the parade/race:
some floats have speakers
Does the event have participant categories? For example, a run that has different race divisions or a parade with
separate walking/marching groups.
® Yes ❑ No
If yes, list categories and anticipated participants per category.
The parade is a mixture of walking groups, vehicles and some on bikes
If your event is a parade, what is the approximate number and type(s) of animals, vehicles, and floats participating
in the parade? (Note: If using animals in a parade, event organizers are responsible for cleaning up animal waste
left on the parade route.) Describe parade participants below:
2 possible horse entries (Both are aware of cleanup policies)
Section D - Equipment, set -um and Logistics
Are you hiring a company to provide entertainment, games or inflatables? ❑ Yes ® No
o If yes, you must submit proof of insurance for all stage and entertainment companies three (3) weeks
before the event.
Describe any hired entertainment:
Will you be staking any tents, inflatables, portable restrooms or any other anchorings? ❑ Yes ® No
o If yes, you must provide proof of locates (locate number) two (2) weeks prior to your event. Locates can
be found by calling 811.
Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? ❑ Yes M No
o Depending on the potential fire risk, applicants may need to receive approval of the South Bend Fire
Department (process facilitated by event coordinator).
o Describe the event's proposed fire -related entertainment:
Will there be any musical entertainment features at the event? ❑ Yes ■ No
o If yes, describe the type of music, schedule of sound check/performances, and the names of any artists
performing:
Section E - Food
Are you having food at your event (food vendors, caterers, food trucks, etc.)? ❑ Yes 0 No
c If yes, the event coordinator must apply for and receive a St Joseph County Health Department
Temporary Event Permit.
Vendors) must also apply for and receive a St. Joseph County Health permit. Health Permits must be
filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to
serve on -site and display these permits at the event.
All applications and guidelines can be found at the St. Joseph County Health Department Food Service
website: sichd.org/food-service.
Please select food sales types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other:
If a Food Truck, please list company name:
Describe how food will be cooked and served:
Section F - Alcohol
Will alcohol be served or sold? ❑ Yes No
If no, please continue to Section G - Contingency and Strategic Planning
If yes:
o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco
Commission. Indiana ATC forms are located at in.gov/atc/2409.htm. (Temporary Permits are near the
bottom of the form list.) Forms must be filed with the district ATC office five (5) days prior to the
requested event date.
o Application cannot be processed without a copy of this license.
o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted
with application.
o Application cannot be processed without deposit. Deposit will be returned upon inspection of
event area by the Board of Public Works.
o Events with have alcohol sales must provide security. If your event will be hiring a security company,
please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone
numbers, and qualifications (e.g. off -duty police officer, professional security guard, or event applicant) of
three (3) security guards in the fields provided in sub -section (b).
(a)
Company Name: ___--------------- ___ Contact Name:
Contact Phone: Email:
Address: _- -------- - ------ ----_--------------- City/State/ZIP: ______
(b)
Name: Contact Phone:
Qualifications:—___—__—_ --- --------------------------------
Name: Contact
Qualifications: -------------------------------------- ---
Name: ------------------------------------------------ Contact Phone:---------------- -- --
Qualifications: _
Section G - Contingency and Strategic Plannin¢
For each of the following, please provide detailed descriptions. If you run out of space, attach a response to this
application submission.
• Emergency Safety Plan - This plan should include, but is not limited to:
o The number of Indiana Law Enforcement Academy certified officers, fire, and emergency
medical personnel, and the need to use any of the City's public safety or emergency response
services.
o If hiring a security service, provide contact information and the number of hired event personnel.
c Proposed internal communications systems and public address systems.
see attached
• Proposed Cleanup Plan - This plan should include, but is not limited to:
o Measures in place to collect and remove trash, litter and recyclables.
no clean up plan in place but if we need one we can put one together with volunteers
In the event of tornado warning/watch, thunderstorm, and extreme temperatures the parade
will be cancelled.
• Inclement Weather Plan - This plan should include, but is not limited to:
c Safety measures that will be taken in the event of a tornado warning, tornado watch,
thunderstorm, and extreme temperatures.
no clean up plan in place but if we need one we can put one together with volunteers
In the event of tornado warning/watch, thunderstorm, and extreme temperatures the parade
will be cancelled.
• Proposed Lost and Found Plan - This plan should include, but is not limited to:
o A description of the use of signage, announcements on public address systems or pre -event
handouts.
Volunteers will have safety vests and radios. If an item is lost or found volunteers can turn in
items to board members who can find rightful owners.
Section H - Site Plan / Route Mao
For parades, races and other processional events:
Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes 0 No
You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient
evidence of event participation if the applicant is proposing a different route through South Bend.
If your event will not be using a pre -approved race route, the proposed event map should include a route plan
clearly identifying the timing and locations of proposed street closures, and the direction of parade
movement.
If your event will not be using a pre -approved race route, please explain:
There was no pre -approved race route on the Special Events page that I can find. I have
attached a map of parade route. This parade has been on this route for at least 40 years (that
I can remember).
Site Plan / Route Map - For All Events:
Provide an attached map with the geographic locations of all event items listed below.
• Outline of entire event venue including the names of all affected streets and areas.
• Clear markings for street closures and a schedule for each.
• Location of fencing, barriers, and/or barricades. Indicate any removable fencing and exit locations for
emergency purposes.
• Location of all stages, platforms, bleachers, grandstands, tents, booths, cooking areas, vehicles, trailers,
and other temporary structures. Applicants should also clearly mark locations of food and alcohol
serving or sales, if applicable.
• The location(s) and number of all portable toilets and wash stations.
• The location(s) and number of all trash and recycling containers, including dumpsters.
• The location of generators or any source of electricity.
• Traffic plan and map, including proposed loading/drop off areas, barricades, secured areas, vehicle and
bicycle parking areas, and considerations for TRANSPO bus route changes.
Section I - Mitigation of Impact
If you are using and/or closing public sidewalks or streets, you are required to notify area business owners and
residents. You must:
o Present your event concept to the surrounding stakeholders (residents, businesses, and neighborhood
groups) that represent the venue area.
Attach a copy of the brochure or door hanger distributed to all affected residents/businesses/neighborhood
groups describing the event purpose, date and time.
Section J - Insurance
A Certificate of Insurance (copy) confirming the existence of a liability policy (General Liability and Automobile
Liability) of not less than $700,000 per occurrence and $1,000,000 aggregate, which specifically names the City
of South Bend, IN as an additionally insured for the event must be submitted. Copy of Certificate of Insurance
must be submitted two (2) weeks prior to the date of the event.
Section K - Indemnity & Hold Harmless Agreement
City of South Bend Special Events Committee
Indemnity & Hold Harmless Agreement
Date: 2/10/23 Event Date: 5/29/23.
Event Name: South Bend Westside Memorial Day Parade
Organization: Same—_ ------
Applicant (Contact) Name: Katie Reaves.
Applicant (Contact) Phone: 574-261-9959 — ______ Alt. Phone: 574-850-2888
Email: kreaves@blockbyblock.com
- --------------------------------------------------------------------
Address: 5135 Redbud Ln South Bend, IN 46619
----------------- City/State/ZIP: ---—__----
Event Location (Please describe):
Ford St from Lombardy to Olive
Length of Event (Dates/Times): 5/29/23 8:15am-10am
Insurance Amount: This event is insured for no less than $700,000 per occurrence and $1,000,000 in aggregate,
and the certificate of insurance includes a rider naming City of South Bend, Special Events Committee, and Board
of Public Works as additionally insured for the event.
Organization Name: South Bend Westside Memorial Day Parade
---_--____--_________ agrees to indemnify, defend
and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses,
including attorney fees, which the Civil City of South Bend, Indiana, may suffer or incur as a result of any claims
or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a
participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana,
through the Board of Public Works, to close a portion of the public right-of-way for the event described above,
or for any harm or damage alleged to have occurred because of the holding of the special event. The
undersigned certifies that he/she is authorized to bind the APPLICANT to these terms.
Signed on this Date: 5/29/23
Authorized Organizer Signature
Katie Reaves, Parade Marshall
Printed Name and Title
Section L - Permit & Agreement
1. Pursuant to Local Ordinance No. 10628-18, there is a $50.00 non-refundable fee for Tier II and III event
applications filed 60 or greater days in advance of the event, or a $100 non-refundable expedited fee for
applications filed between 30 and 59 days in advance of the event.
2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement.
3. The APPLICANT must obtain signatures from and/or make an attempt to notify all residents that reside
on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses
describing the event purpose, date, time and contact information must be included with the
attachments to this application. The applicant is responsible for providing affected residents and
business owners with transportation to their property.
4. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
5. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Special Events Committee.
6. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full
force and effect with limits of $700,000.00 per occurrence and $1,000,000.00 aggregate and the City of
South Bend, Special Events Committee, and Board of Public Works listed as an additional named insured
for this event.
7. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling
and assures the area will be cleaned up upon the conclusion of the event.
8. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for
seeing that all cones are maintained and returned undamaged.
9. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours.
Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include
operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if
audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a
manner to disturb the peace (Municipal Code 13-57).
10. The APPLICANT assures the City that the area will be closed during the times indicated on the
application only. Event end times are pursuant to the recommendations of the South Bend Police
Department.
I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of
the information provided by me to the best of my knowledge. I understand and agree to the above rules
and regulations, and any applicable state and federal laws. I also understand that this application may be
denied based on any false or incomplete information.
Date:` Lai
Applicant
10=12F
SPECIAL EVENTS COMMITTEE APPROVAL
10 -r
--------------41.1_�_/,
Pr ent Me ber
em er Member
Member
of I I a 3
Date
Beginning of Parade: Lombardy and Ford
End of Parade: Olive and Ford
Staging: Summit to Lombardy (Ford) and Scenic to Ford (Lombardy)
Parade Route
Soft Closings at Scenic and Lombardy, Summit and Ford, Olive and Ford
= Hard Closings at Lombardy and Ford (N side), Lombardy/Birchwood, Lombardy/Greenview, Lombardy/Fairway, and the following intersec-
tions (both sides) on Ford -Gladstone, Edison, Albert, Sheridan, Chicago, Illinois, Wellington, Kenmore, Falcon, Lake, Kentucky, Dundee, Camden,
Liberty, Bendix, Kaley, Meade
Parade exit traffic can go N or S on Olive
This is based on past parade entries (around 100). If we have less entries, we can eliminate closings on Lombardy/Birchwood, Lombardy/
Emergency Procedure
• All event staff, volunteers and contractors are to be advised of the emergency procedure and
provided with a copy of this plan.
• Volunteers are to report any emergencies immediately to a board member
• Board members will create emergency procedures should they occur.
• Volunteers are not to attempt to put out fires unless they are certain that they can do so without
jeopardizing their own safety
• If volunteers at any time feel they are in danger, they are to report immediately back to a board
member.
• In the event of a member of public sustaining serious injury, volunteers:
-stay with the patient or individual involved.
- await further instruction from First aid trained staff or event management.
• In the event of security risk, volunteers and contractors are to:
- ensure their own safety first,
- Report incident to event coordinator to request assistance,
- await further instruction from event management
• In the event of an evacuation, volunteers are to:
- direct all activity participants and spectators to designated evacuation area at.
Evacuation area has been designated as nearest building
Emergency Contacts
Katie Reaves
Rosalie Sullivan
Mike Kruk
Jenn Nyikos
Ed Buras
Deb Nyikos
Carrie Pickens
Michael Harradon
Marshal
574-261-9959
Secretary
574-210-2291
Finance
574-292-7975
Entries/Invitation
574-383-8525
Programs
574-532-5393
Awards
574-514-6733
Staging Director
574-316-9132
Publicity
574-220-1422
Health and Safety Plan
South Bend Westside Memorial Day Parade
Introduction
This plan relates to the event on 5/29/23
This plan is applicable to all event participants and spectators, board members and volunteers
Content
This plan is comprised of:
• Emergency Procedure
• Emergency services
• First Aid
• Event Headquarters / Information Center
• Security
• Weather
• Lost Child
• Active Shooter
• Bomb Threat
• Suspicious Package Found
• Toilet Provision
• Volunteer and Activity provider Employees/Contactors
• Crowd Control
• Traffic and Parking
Emergency Procedure
• All event staff, volunteers and contractors are to be advised of the emergency procedure and
provided with a copy of this plan.
• Staff, volunteers, and contractors are to report any emergencies immediately to event
coordinator— located at the venue — refer to attached site plan.
• Event Coordinator and Staff designated and will coordinate emergency procedures should they
occur.
• Volunteers and contractors are not to attempt to put out fires unless they are certain that they
can do so without jeopardizing their own safety.
• If volunteers and contractors at any time feel they are in danger, they are to report immediately
back to event coordinator.
• In the event of a member of public sustaining serious injury, volunteers, and contractors are to:
-stay with the patient or individual involved.
- await further instruction from First aid trained staff or event management.
• In the event of security risk, volunteers and contractors are to:
- ensure their own safety first,
- Report incident to event coordinator to request assistance,
- await further instruction from event management
• In the event of an evacuation, volunteers and contractors are to:
- direct all activity participants and spectators to designated evacuation area at.
- Evacuation area has been designated as nearest building
Emergency Services
Event volunteers have the capability to notify 911 of any medical emergencies and to provide CPR/AED
access per Indiana EMS Agency System Standards [within five (5) minutes in 90% of occurrences]. All
events should meet this requirement regardless of crowd size.
First Aid
-First Aid kit will be at beginning and end of parade
Event Headquarters/ Information Center
All staging volunteers will have safety vests and radios. If someone needs information radio a board
member.
Weather
• Thunder & Lighting: Event will be cancelled
• Wind: If wind gusts are 35 mph or more, the staff will decide if it poses a hazard to the
attendees. Marshall will have the ability to cancel the event for public safety justification.
• Tornado: In event of tornado watch or warning, event will be cancelled
Lost Child
• Go to Volunteer w/vellow vest and radio and notify parade board member to announce over
the radio system "_ age child looking for _ (parent, aunt, grandma). Meet child at the _
-Stay with child until reunited with parent.
• If a parent comes to you saying they lost their child:
- Go to volunteer w/vellow vest and radio and notify board members to announce over
the radio system the child's first name and description of clothing.
- Available staff needs to search the immediate area, restrooms.
- If child is still not found, call 911.
ACTIVE SHOOTER
An Active Shooter is an individual actively engaged in killing or attempting to kill people in a confined and
populated area; in most cases, active shooters use firearms(s) and there is no pattern or method to their
selection of victims.
Active shooter situations are unpredictable and evolve quickly. Typically, the immediate deployment of
law enforcement is required to stop the shooting and mitigate harm to victims.
Because active shooter situations are often over within 30 to 15 minutes, before law enforcement arrives
on the scene, individuals must be prepared both mentally and physically to deal with an active shooter
situation.
Good practices for coping with an active shooter situation:
o Be aware of your environment and any possible dangers
o Take note of the nearest exit routes away from the shooter.
o Help other escape with you.
o As a last resort, attempt to take the active shooter down. When the shooter is at close
range and you cannot flee, your chance of survival is much greater if you try to
incapacitate him/her.
CALL 911 WHEN IT IS SAFE TO DO SO!
How to Respond when and active shooter is in your vicinity
• Quickly determine the most reasonable way to protect your own life. Remember that event
participants are likely to follow the lead of our staff during an active shooter situation.
• Evacuate. If there is an accessible escape path, attempt to evacuate the premises. Be sure
to:
• Evacuate regardless of whether others agree to follow
• Leave your belongings behind
• Help others escape, if possible
• If you are out in the park evacuation is not a safe option, attempt to take shelter behind a
building or lie flat on the ground if shots are being fired through the air
• Prevent individuals from entering an area where the active shooter may be
• Keep your hands visible
• Follow the instructions of any police officers
• Do not attempt to move wounded people
• Call 911 when you are safe
Hide out. If evacuation is not possible, find a place to hide where the active shooter is less likely to
find you. Your hiding place should:
• Be out of the active shooter's view
• Provide protection if shots are fired in your direction (i.e., a Tree or wall)
• Do not trap yourself or restrict your options for movement
• Silence your cell phone and/or pager
• Hide behind large items
• Remain quiet
If evacuation and hiding out are not possible (a very real possibility in an open area)
• Remain calm
• Dial 911, if possible, to alert police to the active shooter's location
• If you cannot speak, leave the line open and allow the dispatcher to listen
Take action against the active shooter. As a last resort, and only when your life is in imminent danger,
attempt to disrupt and/or incapacitate the active shooter by:
• Acting as aggressively as possible against him/her
• Throwing items and improvising weapons
• Yelling
• Committing to your actions
How to respond when law enforcement arrives
Law enforcement's purpose is to stop the active shooter as soon as possible. Officers will proceed directly
to the area in which the last shots were heard.
• Officers may wear regular patrol uniforms or external bulletproof vests, Kevlar helmets, and
other tactical equipment
• Officers may be armed with rifles, shotguns, handguns
• Officers may use pepper spray or tear gas to control the situation
• Officers may shout commands, and may push individuals to the ground for their safety
• Remain calm and follow officers' instructions
• Put down any items in your hands (i.e., bags, jackets)
• Immediately raise hands and spread fingers
• Always keep hands visible
• Avoid making quick movements toward officers such as holding on to them for safety
• Avoid pointing, screaming and/or yelling
• Do not stop to ask officers for help or direction when evacuating, just proceed in the direction
from which officers are entering the premises
Information to provide to law enforcement or 911 operators:
• Location of the active shooter
• Number of shooters, if more than one
• Physical description of shooter or shooter/s
• Number and type of weapons held by the shooter/s
• Number of potential victims at the location
Notes: The first officers to arrive to the scene will not stop to help injured persons. Expect rescue teams
comprised of additional officers and emergency medical personnel to follow the initial officers. These
rescue teams will treat and remove any injured persons. They may also call upon able-bodied individuals
to assist in removing the wounded from the premises.
Once you have reached a safe location or an assembly point, you will likely be held in that area by law
enforcement until the situation is under control, and all witnesses have been identified and questioned.
Do not leave until law enforcement authorities have instructed you to do so.
Bomb Threat
Bomb threats are usually reported via telephone. If you receive a bomb threat via
telephone:
• Take the caller seriously.
• Ask a lot of questions, (see list below).
• Take notes on everything said and heard, including background noise, voice characteristics, etc.
• Keep the caller on the line as long as possible by asking questions (If the caller hangs up do not
use the telephone on which the threat was received.)
• Call police immediately after call from another telephone or ask another person to call the police
immediately.
• Do not search for the explosive device or touch any unusual or suspicious objects.
Questions to Ask the Caller
• When will the bomb explode?
• Where is it?
• What does it look like?
• What kind of bomb is it?
• What will cause it to explode?
• Why was it placed in the building?
• Did you place the bomb?
• What is your name?
• Observe the Caller
Try to identify the following about the caller:
• Caller's gender
• Approximate age
• Voice characteristics, accents, etc. Is the voice familiar?
• Background noises
Suspicious Package Found
If a suspicious package is found, do not touch it, tamper with it, or move it. Call 9-1-1 and let them know a
suspicious package has been found. Include package characteristics in your emergency call.
Suspicious Package Characteristics:
• Appearance — Stiffness or springiness of contents; protruding wires or components; oily outer
wrappings or envelope; feels like it contains a powdery substance.
• Smell — Particularly almond or other suspicious odors.
• Writing — Handwriting indicates a foreign style not normally received, cut -and -paste letters or
rub on block letters are used. Common words, titles or names are misspelled.
Security
• Police will be in attendance on and off during the event.
• South Bend Police has been advised of the event.
Toilet Provision
• 2 port -potties placed on the parade route (refer to attached site plan) — including one disability
toilet. Hand sanitizer is available in the portable restrooms.
Volunteers
• For the purpose of this document the term "Volunteer" refers to all unpaid personal volunteers
are being used to assist with parade.
• Volunteers are to be prepared for all weather conditions and will be provided with this health
and safety plan and other relevant information for this event.
General Guidelines
All event volunteers to:
• Report hazards or incidents
• Observe and obey all warning signs/instructions
• Report all injuries
• Get first aid promptly
• Report all fires and emergency situations
• Only use equipment you are certified trained or have the skill to use
Crowd Control
Hazards
• Inappropriate event participant and/or spectator behavior (Police)
• Excessive consumption of Alcohol or illegal substances
• Crossing Roads
• Volunteer Staff to monitor crowd behavior and advise Board Members.
• Inform Board Members of inappropriate behavior or if a situation is imminent.
• Advise Event Coordinator if Police intervention is required.
• Contact Police if situation looks to escalate to violence.
• Where illegal substances are in use then the Police shall be contacted in all circumstances
without exception.
Traffic and Parking Issues
• Parking is available for event participants at the surrounding streets.
• Signage will be in place where road closure is in effect if needed.
South Bend Westside Memorial Day Parade
PO 4324
South Bend, IN 46634
Sbmemorialdavoarade(a@gmail.com
Dear resident or business owner,
On Monday, May 29, 2023, we will once again have our Memorial Day Parade on Ford St from
Lombardy to Olive. This parade is nearly 100 years old and is in memory of our veterans who have
passed. The parade will run from 8:15am to loam. We are sorry about the mild inconvenience of the
street closures and look forward to seeing you that day.
Thank You,
Katie Reaves
Parade Marshall
South Bend Westside Memorial Day Parade