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HomeMy WebLinkAboutAmendment No 2 to OEA - 2023 VPA Athletic Court Renovations, Phase II – WBK Engineering, LLC  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 28, 2023 Mr. Greg Chismark P.E. WBK Engineering, LLC 116 W. Main St., Suite 201 St. Charles, IL 60174 gchismark@wbkengineering.com RE: Amendment No. 2 to Owner-Engineer Agreement Dear Mr. Chismark: At its February 28, 2023 meeting, the Board of Public Works approved the above referenced amendment for repackaging of design specifications for the 2022 VPA Athletic Court renovations, Phase II in the amount of $9,880 (hourly rate) with a new adjusted amount of $98,379.92. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2 1. Background Data: a. Effective Date of Owner-Engineer Agreement: 1/11/2022 b. Owner: Board of Public Works, City of South Bend c. Engineer: WBK Engineering, LLC d. Project: VPA Athletic Courts Phase 2 - 2022 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services as identified and outline in Exhibit K1 attached hereto and made a part hereof. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c. The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional compensation: The total compensation for services and reimbursable expenses is estimated to be $9,880.00 e. The schedule for rendering services is modified as follows: Prepare bid and construction documents for construction in calendar year 2023. Construction support shall also be provided in 2023 as the actual construction schedule dictates. f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Attachments K1Scope of Services and K2 Manhour Estimate 5. Agreement Summary (Reference only) a.Original Agreement amount:$80,812.20 b. Net change for prior amendments:$7,687.72 c. This amendment amount: $9,880.00 d. Adjusted Agreement amount:$98,379.92 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: By: By: Greg Chismark P.E. Title: Title: President Date Signed: Date Signed: 2-10-2023 February 28, 2023 February 28, 2023 Exhibit K1 – Supplemental Scope of Services City of South Bend VPA Athletic Courts – Supplemental Services 2023 2-8-2023 The City of South Bend is interested in rehabilitating numerous athletic courts in various locations throughout the City. Those courts are listed hereafter for reference. The City had previously awarded a contract in 2022 for several parks / court locations. The City desires assistance to rebid five additional park / court locations in 2023 with two parks as the base bid and 3 as an alternate. Tasks associated with accomplishing the City’s desired objectives is provided hereafter. Also attached is a manhour estimate and indirect costs estimate. Task 1 – 2023 Bid Package (five (5) parks / courts) WBK will review and update engineering construction documents for bid in 2023 for five (5) courts with two (2) courts being the base bid and three (3) being an alternate bid. Engineering document changes will including removing sheets and items prepared in 2022 and update all information on remaining courts and parks to be bid in 2023. Update to specifications removing sections no longer applicable and reviewing those that remain for consistency. We will also review and update cost estimates based on 2022 bids and a review of quantities. A revised cost estimate will be provided. Limited bid assistance is included for the 2023 bid package. Task 3 – 2023 Construction Support (five (5) park / courts) This task includes review of shop drawings materials certifications and catalog cuts to ensure compliance with the plans and specifications for construction of five (5) courts in 2023. Reviews will be coordinated to facilitate the contractor’s construction schedule. Formal review and documentation will be provided to the City for each submittal. Also included is field support on concerns or interpretations through formal RFI and phone conversations with City staff. No filed visits are anticipated. A total of 24 hours is anticipated to include any sketches or formal responses as requested by the City for the project record. The manhour estimate is a budgetary figure based on current knowledge and conditions at each location. Support for processing change orders and project close out are also included in the scope on a limited basis. Assumptions: • No additional survey, field verification or field visits are included. • No hazardous materials anticipated, and no evaluation or remediation included. • No significant utility improvements are necessary. • No additional Geotech / pavement cores are necessary. • Construction support is based on the manhours in the attached manhour estimate and scope noted herein. • Construction material testing is not included. Courts for bid in 2023 • Base Bid: o Keller Park o Coquillard Tennis • Alternates: o Riverside Manor o St Clair Tennis o Marshall Tennis Description Engineer VI Engineer III HOURLY RATE 1 Plan Revisions 20203 Bid Package 2.1 UpdateTiltes / Dates / Sheet Organization 1 4 2.2 Bid Package Updates 2.3 Engineering Plans 4 8 Specifications 2 6 Cost Estimate - Qtys & Prior Bid review 2 6 Package Submittal and Alternates 4 2.4 Bid Assistance 2 2 SUB-TOTAL 41.0 11.0 30.0 6,400.00$ PERCENT 27%73% 3 2023 Construction Support 3.1 Shop Drawings / Catalog Cut Review 1 12 3.2 Field Support 1 6 3.3 Change Orders 2 3.4 Closeout 2 SUB-TOTAL 24.0 2.0 22.0 3,480.00$ PERCENT 8%92% TOTALS 65.0 13.0 52.0 PERCENT 20%80%9,880.00$ Printed on 2/8/202311:46 AM 1 of 1 EXHIBIT A HOURS BY TASK BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/14/2023 Name Patrick Sherman Department Public Works BPW Date 02/28/2023 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovey Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name WBK Engineering New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 VPA Athletic Court Renovations Project Number PROJ00000322 Funding Source ARP Funds Account No. 101-04-040-040-436000-ARP013-PROJ00000322 PO-0020015 Amount $9,880.00 Terms of Contract Hourly Purpose/Description _Amendment for the repackaging of design specifications for the bidding of the 2023 phase of athletic court renovations. _____________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: