HomeMy WebLinkAboutChange Order No 1 - Northwest Elevated Tank Improvements Proj No. 122-018 - Viking Painting, LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 28, 2023
Mr. Luan Ha
Viking Industrial Painting, LLC
10905 Harrison St.
LaVista, NE 68128
luan@viptanks.com
RE: Change Order No. 1 – Northwest Elevated Tank Improvements – Project No. 122-018
Dear Mr. Ha:
At its February 28, 2023 meeting, the Board of Public Works approved the above
referenced Change Order be decreased by $7,745 with an increase of ninety-seven (97) days,
bringing the revised contract amount to $1,220,655 with a new completion date of March 31,
2023.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
DATE:
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
February 6, 2022
122-018
Northwest Elevated Tank Rehabilitation Project
August9,2022
1CHANGE ORDER NO.
SUBJECT OF CHANGE ORDER: Deduct for the amount to rekey and master key locks in the City
water facilities required to maintain security after the
misplacement of the main key to the elevated tank. Time
extension to spring for weather-dependent punch list items.
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extension by this change order
New completion date/time
CONTRACTOR
�ffe Contractor Signature
Luan Ha, Project Manager
Printed Name and Title
Viking Industrial Painting
Company name
10905 Harrison Street
Address
La Vista, NE 68128
City, State, Zip
$ 1,2282400.00
$ 0
$ 1,2282400.00 0 Increased
� Decreased $ 7,745.00
$ 1,220,655.00
0.63
0.63
December 24, 2022
0
97 days
March 31, 2023
RECOMMENDED FOR APPROVAL rflL;;/i� £
Elizabeth A. Maradik, President
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Gary A. Gilot, Member
Murray L. Miller, Member
%
%
February 28, 2023
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Rebecca Plantz, Project Engineer
SUBJECT: Change Order 1, Project No. 122-018
Northwest Elevated Tank Rehabilitation Project
DATE: February 8, 2023
Change Order 1 to the Northwest Elevated Tank is to decrease the contract amount by
$7,745.00. This deduct is to cover a quote from Michiana Lock & Key to rekey and master key
locks at various locations within the City of South Bend Water Works Facilities to maintain
security due to the misplacement of the main key to the elevated tank. Although the gates to the
facility had a separate pad lock, a master key was needed to access the tower to the elevated
tank. The master key that could not be found by the contractor could access many other Water
Works facilities; therefore, the locks will be rekeyed.
This change order also encompasses a seasonal time extension. The original contract had a
substantial completion date of ninety (90) calendar days and a final completion date of one
hundred and twenty (120) calendar days from the date of signed Notice to Proceed for all work.
The Notice to Proceed was dated August 26, 2022, resulting in the completion date of
December 24, 2022. The contract was originally bid on June 14, 2022, leaving time for this
seasonal work to be complete. Due to the open market process of rejecting the first
unresponsive bid and addressing missing information on an open market contract, the
completion of the work was delayed into cold temperatures. There is a punch list of items for
final completion that are to be completed when the temperatures allow, including exterior paint
touch ups. Time has been extended by ninety-seven (97) days to March 31, 2023.
Please call with your questions (5998).
MICHIANA LOCK & KEY, INC.
621 E. Jefferson Blvd.
South Bend, In 46617 Phone: 574-289-0095
E-mail:MLKUSA@sbcglobal.net Fax: 574-289-0900
www.michianalock.com
January 27, 2022
South Bend Water Works
Attn: Tony Email: tburnsid@southbendin.gov
This is an estimate to rekey and master key locks at various locations. This estimate includes up
to 50 keys. Any additional keys will cost $5.75 each. Any hardware repair or replacement will
incur additional charges at our labor rate of $96.00 an hour plus parts.
105 Locks rekeyed and master keyed…..………........................20.00 ea...................... 2100.00
Service & Labor…………………………………………………………………………. 5645.00
Total………………………………………………………………………………………7745.00
This estimate is for the above work only. Any additional work requested will be billed out
at our on-the-job rate plus materials. Upon receipt of a properly signed copy of this letter or a
purchase order number, we will order parts (if needed) and contact you for an appointment.
Payment terms are net due 30 days.
This estimate is good for 30 days from above date.
Thank you for giving us the opportunity to bid on this project. If you have any questions,
please feel free to call.
Sincerely,
MICHIANA LOCK & KEY, INC.
Mark Elliott
Agent
me:jws
By signing below, I agree to the above terms and conditions and am authorized to have the above
work performed by Michiana Lock & Key, Inc.
___________________________________________________
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 02/10/2023
Name Becca Plantz Department Public Works
BPW Date 02/28/2023 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Viking Painting, LLC
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Northwest Elevated Tank Improvements
Project Number 122-018
Funding Source Water Works Capital – Distribution /Reservoirs
Account No. PROJ 319
Amount $1,228,400.00
Terms of Contract Lump Sum
Purpose/Description Install new coatings for the Northwest Elevated Storage Tank as well as
several minor site and structure improvements.
For Change Orders Only
Amount of Increase
Decrease
$
($ 7,745.00)
Previous Amount $ 1,228,400.00
Current Percent of Change:
Increase
Decrease
%
(0.63%)
New Amount $ 1,220,655.00
Total Percent of Change:
Increase
Decrease
%
(0.63%)
Time Extension Amount: 97 days
New Completion Date: March 31, 2023